San Diego Table Tennis Association Board Meeting May 19, 2009 7:00 pm BPAC Board Room This meeting is open to all members of the SDTTA

SDTTA Board Members Present:  Jerry Harris, Angie Bengtsson, Bill Cooper, Scott Roberts, Mark Adelman, James Kahn Call to Order:  Jerry Harris 7:00 pm Agenda:  Provided by Jerry Harris Approval of Minutes:  One correction to April 21, 2009 minutes.  Change “4” tables to “5” tables to be moved to Linda Vista Recreation for training.  Approval made by Mark Adelman, second by James Kahn.  Motion carried. Treasurer’s Report:

1. Bank Signer Card  –  Motion to add Mark Adelman, in addition to Jerry Harris and Bill Cooper, and remove Neil Smyth from the signer’s card at Union Bank.  Discussed requirement to have 2 signers for check amounts over $500.  Motion made by Bill Cooper and second by James Kahn.  Motion carried.
2. Stock Report / Policy – Currently, all money in a separate brokerage account is in US Treasury Bonds, with inflation protected.  The interest is generally better than money-market funds and accumulated money goes directly into the bank account.  The brokerage account is currently in Neil’s name only.  Motion made by Jerry Harris to add Mark Adelman and James Kahn’s names to the account and have Neil stay on as advisor for investments.  Second made by Angie Bengtsson.  Motion carried.
3. Income Statement Report (Mark) – About $2000 balance in checking account and about $500 brought in last month.  Income year to date is about $11,454 including income from memberships of $9982.57.
4. Net Worth as of 5/15/09 (Mark) – cash in checking account = $2125.22; investments = $23,529.41; tables = $17,916.67; total assets = $41,446.08; liability = $0; overall total = $43,571.30.

Gala Event:

1. Neil S. and Marissa F. reported on the planning of the SDTTA 50^th Anniversary Gala Event.  It will take place on 9/19/2009 at 6pm in the Spanish Village Center at Balboa Park.  RSVP must be made by 8/19/09.  Guests cannot exceed 400 in number.  There will be a dinner buffet, cash bar, dance, casual dress, and inspirational speakers by TT greats.  About $3000 has been spent, and the estimated budget is about $10,000 to $12,000.  Neil will fax a more detailed estimate soon.
2. Since budget is tight, several ideas were suggested to help with the funding.  First, Mark Adelman can sit with Phil Van De Wiele on Thursday Round Robin nights to help collect dues.  Second, some fee may be charged, such as $20/person, to attend the Gala.  Third, Marissa F. volunteered to offer portraits to SDTTA members (sitting fee plus 8 x 10 picture) for a set fee, and would donate those funds to SDTTA.
3. Final decisions need to be made by early July, so that invitations may be sent out by July 15, 2009.

Membership Report:

1. Membership Collections – Concerted effort will be made in the next two months to track and manage collection of membership dues.  First, an updated master list of members and their paid dues will be compiled on the SDTTA laptop by Mark Adelman, with the help of his daughter, Daryl Sterling, and Phil Van De Wiele.  Second, all supplies for membership information and kit will be maintained by James Kahn and will be available with the laptop inside the metal locked cabinet.   Angie B. will make sure all Board Members have keys to both the wooden and metal cabinets.  Third, the following people will be in charge of manning tables, updating the SDTTA membership information on the laptop, and collecting unpaid dues during key hours for the days listed:  Monday – James Kahn; Tuesday and Friday – Mark Adelman; Thursday – Phil Van De Wiele; Saturday – Scott Roberts; Sunday – any available Board Member.  All money collected will be directly handed over to the treasurer, Mark Adelman, for deposit each week.  Angie B. will get 4 extra money pouches to make collecting and storing money easier.
2. Data base – There are several lists that need to be combined into one master list.  List from Neil with handwritten notes stating the amounts people owe as of 1/31/09.  List from Jock (with or without email addresses with all paid members highlighted) which was emailed to Board members about a month or so ago.  Handwritten list from Brana in a notebook of all her collections for the past couple of months.  List from Daryl of all people who have signed up online through our new website and Paypal.
3. Collections Procedure – All required information will be directly placed onto the SDTTA laptop; Release and Waiver forms must be signed for each person who plays at SDTTA;  money will be collected (cash, check or credit card through paypal – don’t forget the security code); receipts will be given (one to member, one to treasurer, one to remain in the receipt booklet); yellow cards will be filled out, laminated, and given to the member with a reminder to carry it at all times.

Webmaster’s Report:  Daryl Sterling reported on the new SDTTA website.  It was devised based on his 8-month observation of what people actually look at.  Among the top rated were 1 – calendar; 2 – ratings; 3 – homepage; and 4 – tournaments.  Therefore, tournaments information have been added as well as new graphs (with full history and comparison with other players).  Players may upload a photo of themselves and update their own personal history.   The new website also has Paypal capabilities, but you would need a laptop with an internet connection to register members that way (or put in the info later).  Daryl will email the Board Members more detailed information on how to log on and get paypal information. Board Members – unexcused absences:  There was expression of concern that Priscilla Umel had another unexcused absence today.  Jock volunteered to give her a phone call and ask if she wants to resign from the board. Calendar: July 18, 2009 = California State Games (divided by age, not ratings); October = NATT Tournament; November = Club Tournament Linda Vista Training Facility:  4 to 6 tables – for alternate site when BPAC closed; for training programs; for summer clinics; to grow TT in San Diego.  Jerry Harris and Angie Bengtsson will write up for the supervisor and will present in front of their Rec Council on 2^nd Tuesday of the month regarding having independent contract coaches (10% of fees go to Linda Vista) or volunteer coaches with a Special Use Permit (free if no fees charged by coaches).  SDTTA may use the facilities on Tuesday evenings and Saturdays from 10 to 12 and 1 to 3 or 4pm.  Some of the time must be open to the public.  We may be able to get more hours if other users leave because of the increase in use fees charged by the city starting in July.  [In the future, looking for a place for about 10 tables in North County…] Equipment Report:  Bill Cooper reported on the status of tables and nets.  Table prices have increased from $820 each to $900 each.  He was able to negotiate 6 tables for $720 each + freight.  Nets are usually $60 each.  He negotiated 10 nets for $40 each.  Total for 6 tables and 10 nets + freight = $4045 + $811.67 (Jerry H.).  If members are interested, SDTTA will include purchase of individual member’s tables with those of SDTTA for better pricing. Next Meeting:  June 16, 2009 at 7pm. Meeting adjourned.

Here are the titles our club members won this year at the San Diego Open!

Event	Club Member
Open	Don James Alto
Under 16 Boy’s	John James Alto
Over 40	Rob Van Lier
Over 50	Bill Ukapatayasakul, (2nd) Aleksandr Mikhlin
Over 60	(2nd) Bill Ukapatayasakul
Under 2500	Don James Alto, (2nd) Earl James Alto
Under 2375	Brana Vlasic, (2nd) Earl James Alto
Under 2250	(2nd) Mark Brader
Under 1550	Brian Bradley
Under 1400	(2nd) Josiah E. Framo
Under 1100	(2nd) John Kolano
Under 800/Unrated	Ryan Militante
U4200 Doubles SE	John James Alto & Tsz Lun Chu, (2nd) Earl James Alto & Kamal Parikh
Under 22	(2nd) Earl James Alto
Under 22 Women’s	Brana Vlasic
Under 18 Boy’s	John James Alto

Dear Friends, It is with an aching heart that I write this email about Mike Dempsey. Michael passed away this morning from an aneurysm in his brain. He was in Ohio for business at the time. It was very sudden and unexpected. I spoke with Shannon, Mike’s wife, just an hour ago and she asked that I let people know about the services that will be held for Michael. She told me that Michael had played a table tennis match on Sunday, with his 6 year old son, Henry, watching him win the last of 4 tough games. He left Monday for his business trip, attended a meeting on Tuesday and then had to go to the hospital after the meeting was finished. Shannon flew out with Henry yesterday and Michael passed away this morning. Shannon asked me to help her out with letting people know would be very grateful if you would pass the information on in this email to anyone who knew Michael. The first service will be on Monday, May 4th, in Deleware, Ohio (just north of Columbus) -St. Mary’s Church at 10am with a reception to follow. The second service will be on Saturday, May 9th in Rancho Santa Fe, California. (northern San Diego county) -Details have not yet been worked out. (If you plan on attending, let me know and I’ll send you the details) If you’d like to send a card, their address is: PO Box 745 Rancho Santa Fe, CA 92067-0745 Shannon’s email is: shannondempsey@cox.net If I find out more information, I’ll pass it along. With Love, Liz

The 2009 San Diego Open Finals: Games 4-7

Congratulations to DJ Alto for winning the 2009 San Diego Open on the 2009 JOOLA North American Tour. In front of his hometown crowd, DJ won his first ever NATT tour event over Steven Wang 4-3. Did we also mention he is only 16? Thank you to all the participants and spectators! Story courtesy of NATT

Dear Members: Welcome Back.  We are open again!  Just want to bring you up to date.  We have a new league starting this Friday.  We have a new board member.  I want to clarify the training and table policy so there is no confusion.  The City has just posted their new fee schedule for comment which is scheduled to go into effect July 1, 2009. Earl & Brana will be running a league starting this Friday.  Sign ups are still being taken.  Fee is $25.  Team will consist of 3 people and will follow the Olympic format.  See Earl or Brana to sign up. Jr. Training will will have priority in the first two rows.  Five tables may be placed in rows 1, 4 & 5.  The middle two rows (2 & 3) will have four tables only.  We would like to accomodate as many people as possible while maintaining safety in play.  Please be courteous. The Board is happy to welcome Mark Adelman.  He will serve as the new treasurer.  Additionally, Bill Cooper has agreed to serve as Secretary and Priscilla Umel is now has the job of Member Relations and James Kahn is Vice-chair.  We appreciate Mark taking on this job.  Brana and Earl will continue to assist the treasurer in collecting fees and running the club.  The board considered a number of policies related to member fees.  The two modifications that were approved were that members can bring first time guests at no charge.  We want to encourage new people to join the club.  So if you have a friend that you would like to invite, their first visit will be free.  We also adopted a hardship policy.  If a person has financial or other difficulty paying the dues, the procedure is to fill out a hardship form  for a fee waiver.  Suresh K. has agreed to consider hardship waivers.  Confidential information can be submitted to Suresh for his consideration.  Brana, Earl or other board members can provide more detail. Lastly,  the City is raising the fees they charge the club and for use of all public facilities.  Initially, there will be a $600 charge to SDTTA.  The ongoing fees charged for purchasing extra hours is going to increase by 20%.   We anticipated this and the current fee structure will cover the extra expenses. However, fees charged by the City for Clinics and Tournaments will increase by more than 20%.  This may put in danger our NATT tournaments and other functions. There is still a chance that our hours will be modified next month in the on going financial crisis at the City.  There will be a hearing today at 2:00 at the Balboa Park Club.  and another meeting on April 1 at City Council.  Please contact me at jh4484@cox.net if you can be present at either of these meetings.  We are working hard to represent your interests and keep you informed. Jerry Harris, Chairman

San Diego Table Tennis Association March  Board Meeting Minutes March 17, 2009 / 6:30p.m. / Balboa Park Activity Center – Board Meeting Room SDTTA BOARD MEMBERS PRESENT: Jerry Harris, Priscilla Umel, Scott Roberts, Bill Cooper, James Kahn, Angie Bengtsson SDTTA BOARD MEMBERS MISSING: SDTTA MEMBERS ATTENDED: Mark Adelman CALL TO ORDER: By Jerry Harris at 6:30p.m. January 6, 2009, January 27, 2009, February 17, 2009 AGENDA: Provided by Jerry Harris ACTION ITEMS: Approval of Minutes: Angie motions to approve the  Minutes. Bill 2^nd’s the motion with the following modifications and exceptions.  It was noted  the membership Fee Increase voted upon January 5, 2009 had a lively discussion.  We heard many opinions regarding the fee increase and Michael Jaynes took a unscientific poll of members.  He found no objections to the fee increase. All in favor – Yes (unamimous) Tournaments: A brief discussion about the San Diego Open hosted by NATT was discussed. The Board would like to sign at least 200 members to play the tournament. Tournament information will be published via email and internet. SDTTA will also be continuing to provide SDTTA members with discounted USATT memberships for $20. The California State games will be July 16-19.  Ron Spencer is the tournament director.   We have 250 postcards to distribute to encourage people to participate. REPORTS: Treasurer’s Report for February: Jerry Harris submitted the treasurer’s report.  It was accepted.  See attached The board discussed modifying the fee policy.  Jerry brought up a number of proposals including student rate, out of towner rates, summer rates and 3 month pass.  The only proposal that the board agreed to was that members could bring guests for free the first time.  Angie motioned, Bill Seconded. Motion passed unanimously. Training: The Board has not approved any subsidy for the junior players until we figure how the budget is going.  The board reviewed the training policy of using the first two rows and discussed which rows could have more than 4 tables.  Scott move and James 2^nd motion for rows 1,4 and 5 to have up to 5 tables.  Motion passed unanimously. James Kahn left the meeting. Board Nominations: Mark Adelman was nominated by Angie to join the board.  Bill Cooper 2^nd motion.  Motion passed unanimously. Board Positions: Angie moved that we rethink board positions since we have new board members.  Jerry agreed that would be a good idea and offered to step down as Chairman to open the field to other board members.  Angie moved the following board positions: Jerry:  Chairman Angie:  Executive Director Mark:  Treasurer James:  Vice President Bill:       Secretary Priscilla: Members Relation Scott:     Public Relations Bill 2^nd the motion.  Vote 3-1-2 Yes votes:  Jerry, Angie & Bill No votes:  Priscilla Abstentions:  Scott & Mark The new positions will begin at the next meeting. Priscilla left the meeting. Chairperson’s Report: Jerry reported that Suresh Kanekar has agreed to review hardship waivers.  The Board discussed various criteria and appointed Jerry to speak with Suresh.  Board members agreed that Suresh would have wide discretions and his judgment will be final. The City is in the process of changing the fee structure for the BPAC.  Jerry and Angie are monitoring the meetings and Jerry has submitted a letter to the City requesting them to modify the initial proposal to be more users friendly. Equipment Report: Bill gave an update on the equipments and was authorized to purchase more large barriers.  He informed the board that they are back ordered and we do not know when they may come. The next board meeting will be April 21, 2009 at 7:00 pm. MEETING AJOURNED: