2019-06-11_SDTTA_Minutes
Meeting called to order at 7:11PM, Dennis and Steve not present
Old Business
- Google calendar account- Bob to share account info with Jaxon and Phil
- April minutes approved
- Perry still experimenting with net tensioning.
San Diego Open
- All entry fee reimbursement checks written, not all have been claimed.
- Jaxon to distribute as many as possible during Thursday night round robin.
- Food/ Vendor policy – cannot sell food or anything else at the rec center.
- Tournament ran long
- Matches were time scheduled
- Next year, would potentially like rounds to be time scheduled but not matches.
League
- League winner need to receive their prizes.
- The board needs to receive the financial statements for the league.
Activity Center Policy
- The wood flooring cannot get wet. Damp towels for shoe grip must be on top of rubber or plastic mat.
- Water bottles should be kept in bins similar to badminton.
Coaching applications are open and available
Sunday Tournament
Ball program
- Currently out of balls, no plan to order more at this time.
- The club may re-evaluate later.
The board may discuss selling 1 or 2 tables.
Meeting adjourned at 8:00
2019-05-14_SDTTA_Minutes
Meeting called to order at 7:02PM. Bob and Dennis not present.
- April minutes approved 4-0
- Tournament
- Need to build additional 15 barriers and table before tournament
- Board members to assemble after meeting.
- Perry to print information forms to help direct tournament
- Need waivers present at tournament.
- Club will be open at 11. Tournament setup to begin at 3.
- Floor need to be wet mopped.
- The club to match raised donations for wheelchair for Borko.
- Senior Olympics to be held on September 13th.
- Team League is over.
- Jeff to prepare a proposal for another league.
- Barrier sponsorships.
- Need to identify if sponsors want to own the barrier or only the add that goes on the barrier.
- Perry to experiment with net tensioning on the bottom edge of the nets.
- Next Sunday tournament to be held on June 23rd.
- Board members, Jaxon and Phil, would like access to the club Google Calendar to add events.
- The board would like to recognize the efforts of Jeff and George regarding the team league.
- Perry is working on reimbursing the ½ tournament fee
Meeting Adjurned at 7:30
2019-03-18_SDTTA_Minutes (Approved: Perry, Bob, Phil)
Meeting called to order at 7:07PM. All board members present except Dennis. No guests.
- February 2019 minutes approved.
- San Diego Open Tournament:
- 50% discount for SDTTA club members:
- Members who pay at the tournament will be able to pay half the tournament fee on the spot.
- Members who paid the full amount online prior to the tournament will be able to collect a 50% refund from Perry.
- If members who paid the full amount online do not collect their refund on the day of the tournament, they will be able to collect their refund from Perry up to 30 days later.
- Juniors tournament entry fee.
- Onmipong states fee entry, should be $15.
- Prizes to remain as stated on flier/ PDF.
- Bob will get new placards for existing trophies to add.
- Perry to talk to Attila regarding juniors fees, possibly expanding juniors’ divisions, and questions concerning players getting dropped out of the tournament for not paying in advance.
- Floor mats required
- Tables to be centered in 40ft aisles with 12ft spacing between tables.
- Sign/poster to explain tournament format.
- Need to make sure players know matches will be played through until completion.
- Players should not leave between matches.
- New Business
- New barriers have arrived and must be assembled before the tournament.
- The most damaged barriers to be discarded or given away.
- Tables: currently have 26 built, will need to build 3 more.
- Need space for new barriers once assembled.
- Sports wheelchair: Steve proposes a sports wheelchair for the club for Borko and potentially other players.
- Some members may start a kickstarter/ gofundme
- Club could potentially match raised funds.
- Meiklejohn:
- Some of Jean Shi’s coaching group may attend as well as other members from the club.
- The club could potentially rent a van for transporting the group.
- Need a headcount to decide.
- Equipment:
- Score cards. Old ones are damaged/ falling apart. Motion to order 4 new sets.
- Ball Program: motion to order another gross.
- Timeout clock: will look into options/ pricing
- Picnic
- Will likely be held in September or October, will decide after SD Open.
- Sponsorships.
- Window for entries still open. In the event that no other applicants submit before March 30, the board votes on the motion to award the sponsorships as follows.
- 3 of the candidates would receive the full sponsorship of $1000 applied to tournament fees. The fourth sponsorship allocation is to be split among the other 3 applicants.
- Jeff Ruiz $1000
- George Pisa $1000
- Keenan Zhou $1000
- Ling Xu $333
- Phong Nguyen $333
- Satish Krishnamoorthy $333
- Motion passes 4-2-1
- Meeting adjourned 8:20
2019-02-12_SDTTA_Minutes
Meeting called to order at 7:07PM, all board members present. Guests include Jeff Ruiz, Jean Shi, Jene Alan, Pam Kochman.
- Team League status/ news presented by Jeff
- During January 2019 board meeting, $500 was approved for trophies, this sum will be added to prize money instead.
- League currently has 85 players signed up, 8 from Baja
- There are 12 teams in the first division league, 6 teams in second division
- Schedule Request:
- Two matches on Saturdays and Sundays.
- First match at 10AM and second at 1PM.
- Two rows of tables, two tables per row.
- Board approves 7-0 with the exception of Sunday tournament. The league may still hold a 1PM match
- Music
- Trial of music being played before and in between matches as long as complaints aren’t received.
- Social Media
- Facebook and Instagram accounts can be made to promote the club.
- Equipment
- Chairs and towel racks can be used.
- Shirts: new shirts on hold since the board ordered shirts already.
- Sponsorship
- Jeff to inquire about sponsorship offers.
- Possible funding in exchange for banners placed on barriers.
- Jean Shi Coaching
- Jean’s Safe Sport paperwork has been submitted and is pending approval.
- Once proper documentation is acquired, Jean will continue with group coaching sessions aimed to prepare players to participate in the Meiklejohn tournament.
- Training sessions can be held Mondays and Fridays.
- San Diego Open Tournament
- Steve spoke with Atilla about scheduling. Atilla to work with Earl to help streamline events and match times.
- SDTTA membership list to be provided to Atilla to work out the half price for club member entry rate.
- Barriers will be ordered on the 25th of February for cheaper shipping rates.
- Treasury Report
- Dennis is inquiring with the bank to move a portion of the club’s money into a savings account so that it will accrue interest.
- Dennis requests that all board members keep records of the amount of money they give him and that the P&L is reviewed by everyone.
- 2018 taxes have been paid
- Dennis would like to transfer passwords and account info to at least one other board member (Steve and Phil candidates).
- For purchases, it is easier for Dennis to directly make the purchase instead of compensating board members’ expenses.
- Other Business.
- Players must abide by the rec-center’s dress policy which includes wearing shoes.
- Valid medical documents may allow for exceptions.
- The equipment room was cleaned by Jeff, Bob, and Steve.
- The fire fighters tournament will be held at the club on June 25. They have reserved two rows of tables.
- Jaxon, Steve, and Jeff to possibly become Safe Sport certified.
- A member suggestion was made to officially designate “Challenge Tables”, especially during crowded times.
- The board will try to establish tables 1-4 being challenge tables on Thursdays before the round robin
- Tables will be labelled as challenge tables and players on those tables must accept challenges.
Meeting adjourned at 8:22PM
2019-01-08_SDTTA_Minutes
Meeting called to order at 7:15PM, all board members present.
- Team League
- The board is joined by club members Jeff Ruiz, Morgan Jimenez, David Flores, and George Pisa who present proposal to organize and facilitate a team league with the help of the club.
- Proposed league would include:
- 6 or more teams of 4-6 players.
- Team individuals ratings ranging from under 1600 to 2200+
- Rules dictate number of high level players per team.
- League matches counting towards SDTTA club ratings
- Matches occuring on weekends.
- Matches reserving 1 row of tables.
- 2 tables set up in reserved row for doubles spacing.
- $20 entry fee
- Entry fee collections to be used as prize money for winning teams.
- Pay top 10 players $200 each to participate
- Medals or trophies for winners
- On the motion to approve the league with use of the facility and reserved row during team league match session the board votes 7-0 in favor.
- On the motion to fund league organizers lead by Jeff Ruiz with $2500 to pay for league expenses, the board votes 6-1 in favor.
- December minute: board votes 6-0-1 in favor of approving.
- Smaller tournament organized by Perry and Jaxon still possibly to occur in September. Details to be more thoroughly considered after SD open.
- Equipment:
- Many short barriers are damaged.
- Need more barriers before SD open tournament.
- On the motion to purchase 30 new short barriers (Butterfly) the board votes 7-0 in favor.
- Need balls for robot
- On the motion to purchase 1 box of training balls for the robot the board votes 7-0 in favor
- San Diego Open Tournament.
- Post on Omnipong lists juniors for free. Board will not revise entry fees at this point.
- Balboa park rental agreement for tournament dates is signed.
- Thursday night round robin
- Issues with call in players coming too late.
- Jaxon to write notice to be included in next email.
- BPAC disbanded
- Subsidized coaching
- On the motion to continue the club’s subsidized coaching program the board votes 5-1-1
- Perry to create coaching proposal.
- Sponsorships:
- The board will be collecting applications until March 31st before selecting recipients.
- Financial Report:
- In 2018 the club had an income of $24.2k and spent $26.4k which included $12.6k in table purchases.
- Shirts:
- Bob acquired two sample shirts and found an even preference for the two among club members.
- On the motion to order 175 shirts ~half of each color the board votes 7-0 in favor.
Meeting adjourned at 8:39PM
SDTTA December Meeting Minutes: 12/11/2018
All board member present. Guests present: Jean Shi and Dave Kreider
Meeting called to order at 7:11PM
- November meeting minutes approved.
- Jean Shi is interested in becoming a coach at SDTTA
- Credential include: success in tournaments in Guam/ Micronesia. Certification from Oceania as Level 1 Umpire.
- Dennis has provided Jean with paperwork necessary to apply to the city.
- Perry will provide assistance as necessary with application submission.
- San Diego Tournament
- Behnam spoke with Attila and Craig.
- The tournament is scheduled for May 18-19 and is listed on Omnipong
- The rec center has been reserved until 10PM for those days.
- Barriers need to be counted to confirm sufficient supply.
- Tournament price
- Perry proposes we offer 50% discount for club members. Discount will be reimbursed to club members after full dues are paid to avoid complicating Omnipong’s tournament fee collection.
- Board votes 4-3 in favor of the motion.
- Behnam proposes inviting 2 Japanese players to the tournament and providing airfare, lodging, and tournament dues.
- Board votes 2-5 to oppose the motion.
- Behnam proposes inviting 2 IEC players (winners from last year) to the tournament and providing airfare, lodging, and tournament dues.
- Board votes 5-2 in favor of the motion
- Behnam proposes inviting a Puerto Rican player, Adriana Diaz, to the tournament and providing airfare, lodging, and tournament dues.
- Board votes 4-3 in favor of the motion
- New Business
- 2019 membership card packets distributed to board members
- 2019 members to be more accurately accounted for, possibly create a google spreadsheet.
- Hole punch and zip ties to be present during member drive to fasten membership card to gym bags/ paddle cases.
- Membership waivers need to be printed.
- Club insurance to be reviewed for inclusion of MedPay
- Bob requires another gross of balls to continue free ball program into 2019.
- Perry to acquire with 50% white balls and 50% orange balls.
- Bob to order sample shirt for 2019 club shirts.
- Club paddle library needs to find a place in the budget.
- Subsidized coaching needs a budget for 2019
- End of January is a hard deadline for leniency on membership renewals. Tournament and open play will cost $5 per day for non-members.
- Perry and Jaxon to organize tournament possible in February or September 2018.
MEETING CLOSED AT 8:19
SDTTA Board Meeting Minutes – November 20, 2018
Meeting called to order at 7:43PM
Old Business
- Membership cards – beginning 2019, an effort will be made to require club members to carry their membership cards while at the club.
- Thursday night tournament entry will require members to show cards.
- A hole punch and zipties will be provided to adhere cards to gym bags/ racket cases.
- Emails not going through – Many members are not receiving emails. If members suspect they are not receiving emails, they must submit their email address to confirm it is on the mailing list.
- Building tables – need to build ~6 more tables depending on how many we can fit in the room.
- Steve to talk with John about possible extra storage space.
- Each board member to assemble one table with the assistance of a club member
- Barrier damage – many damaged barriers in the corner of the storage room need to be repaired or removed.
- Bob to repair barriers instead of assembling new table
- Club sponsorships – application form needs to be posted on the website.
- Membership fees – the $50 annual fee to remain
- Membership for board members to be limited to the years during board membership, this is stated in the club charter.
- Board positions – Jaxon and Perry are switch board roles. Jaxon is now the club secretary and Perry is the vice chair.
New Business
- Board members need to be more responsive to emails. More tasks can be accomplished if we get things done over email instead of waiting until each month’s meeting.
- Must be sure that email replies are sent to entire board and not just a reply to sender.
- San Diego Tournament
- Need to decide on amount of prize money
- Steve to contact Craig Krum and Attila to check availability and pricing for running tournament.
- Depending on Craig and Attila’s availability, tournament to be held sometime in May.
- Omnipong to by checked for other tournament scheduling interference.
- No Sunday tournament to be held in December.
Meeting closed at 8:42PM
