Meeting called to order by Chairperson  at 7:02 p.m.

Members present: Steve McGrew, Phil Van De Wiele, Perry Schwartzberg, Jean Shi, and Jeff Ruiz.. 

Dennis Seisun and Ruben Guilloty absent.

Jerry Harris guest also present.

Perry makes a motion to adopt a discipline procedure. Seconded by Phil. Jerry Harris takes the floor.

1) Discipline Policy: 

    a) Verbal warning documented

    b) Formal written warning on SDTTA “Discipline & Complaint Form” presented to            member which sets forth the violation. Member being warned is required to sign the club ‘Do’s & Don’ts’ sheet and also receive a copy of the clubs rules and regulations.  

     c) If there is another incident with the same member, another formal complaint will be administered and the member must attend the next board meeting to explain their position. 

     d) The board will listen and review the information from the member accused of misbehavior and decide what action is warranted. The board may render the decision in a closed session after the open session with the accused member.

      e) It is of the utmost importance that everyone is treated fairly. Refusal to sign the ‘Do’s and Dont’s’ sheet may require disciplinary action at that point.

Board votes 5-0 unanimous to approve Disciplinary Policy.

Board thanks Jerry Harris for his invaluable input and he departs.

New News

The decision for the San Diego Open is to be run once again by Craig Crum and Atilla Malek with Perry Schwartzberg to oversee the event. 

Motion made and passed 5-0.

Board positions are as follows:

Steve McGrew Chairman   

Perry Schwartzberg Vice Chairman 

Phil Van De Wiele Executive Director

Dennis Seisun Treasurer

Ruben Guilloty Secretary

Jean Shi Member Relations

Jeff Ruiz Public Relations

All positions passed unanimously with 7-0 votes with proxy votes for Dennis and Ruben.

Jeff would like to create a coaching committee. All agree that this would be a very good idea for the club.

Three gross of balls are to be ordered for the membership drive. 

Subsidized coaching is discussed. Phil would like payment from the club be based on the size of the group being coached. This seems like a good idea. More ideas are passed around and it is agreed to table the subsidized coaching program until the coaches discuss it further.

Steve stars a discussion about making an addendum so that we can have a quorum to make a vote via e-mail. For example, Phil would like us to vote by e-mail to make a modification that a member must be a member one year before taking office, not one year before the election.

Phil also mentions that the brochure must be changed to reflect the new member fees later in the year, which are lessened each month. 

Pisa job of picking up tables is discussed and approved 6-1

Jeff would like to start an outreach program to make contact with players from other recreation centers so that we can assist them with coaching, equipment, or other needs. All board members agree this is a good way to utilize our resources.

Phil would like us to run a club tournament, sort of a larger version of his Second Sunday event. This would be our club championship, for members only.

Jean insists that we need our website updated more regularly to keep members posted of coming events and closures. Perhaps weekly would be fine. All agree this would be an asset to the membership.

Meeting closes at 8:47.

December 10, 2019 SDTTA Board Meeting

Called to order at 7:06PM

All board members present. Newly elected board members present: Jeff Ruiz, Jean Shi, Ruben Guilloty.

• November minutes: approved pending amendments.
• Amendment to By-Laws
  • Proposal to clarify By-Law concerning candidate eligibility to run for the board.
  • By-Laws state “The Board will confirm that each candidate has been a member in good standing for at least one year preceding the election”
  • Proposed change/ clarification to state: “The Board will confirm that each candidate has been a member in good standing for at least twelve months preceding the start of the term of office. A membership obtained during the month qualifies as a membership for the entire month.”
  • Change to the by-laws proposed to allow members who join in January to be allowed to run for a board position the following year.  
• Coaching: the city is not allowing additional coaches / coaching applications.
• San Diego Open Tournament
  • Tentatively scheduled for May, dates still undetermined.
    • Need to check other tournaments scheduled to avoid conflicts.
  • Phil and Jaxon now have access to Omnipong.
  • The club would like to hold a smaller tournament in February to test the Omnipong software.
    • Smaller tournament may be sanctioned.
  • Club member Maurizio Bassi also developing tournament software. The club may evaluate his software along with Omnipong.
  • Phil to propose February tournament in January board meeting.
  • Board may consider running SD Open tournament in house pending results of smaller tournament.
    • A large obstacle to running the tournament in house is collecting entry fees and distributing prize money.
• Election volunteers: the board would like to gift a 3-pack of Nittaku balls to members who volunteered to collect election ballots.
• Treasury Report
  • In 2019, the club collected $21k and spent $19.6k
  • May need to distribute 1099 forms to all persons who received $600 or more from the club.
    • May or may not include reimbursement money
    • Consult with treasurer from badminton club and or Jerry Harris
    • In the future, it may be better for board members to make purchases exclusively using the Club Card to avoid reimbursement checks.
• Website: On the motion for Bob to continue to update and maintain the website the board voted 7-0 in favor.
• Club Survey: Phil shares the results of his club survey. Results to be shared on the website.
• The club’s USATT membership needs to be renewed. Dennis is working on the renewal process.
• Club Closures in January: the 11th, 12th, and 19th
• International Relations Committee: On the motion for Behnam to organize an international relations committee to serve as a liaison with foreign players such as those from the Baja Club, the board voted 7-0 in favor.
  • Behnam / the committee will post dates when the Baja club or other clubs may be visiting to encourage a high turnout from San Diego club members.
• Coaches on the board:
  • Since 3 out of the 7 new board members are also currently coaching at the club, the board suggests they collectively offer weekend seminars or free coaching sessions for club members.
  • Jeff has completed Safe Sport requirements and is awaiting confirmation of completion.
  • On the motion that for future board votes relating to coaching at the club, Perry, Jean, and Jeff get a combined vote counting as only a single vote, the board voted 7-0 in favor.
• Membership drive in January: 3 packs of Nittaku balls need to be ordered.
• Member Richard Kinsler and Phil to run next Thursday night Round Robin
• Behnman suggests that since Phil received the most votes in the election, he should be nominated to be the board president.

Meeting closed at 8:18PM

Meeting called to order at 7:05 pm.

All board members present with the exception of Jaxon.

George Pisa present as guest.

Old News:

1) Last months minutes approved with the amendment that the line that Suresh will be helped for ballot printing by Jaxon needs to be removed. 5-1 approved

George Pisa exits meeting.

2) Jeff Ruiz’s request to continue the current league until April is approved by all.

3) Butterfly table tennis equipment company would like the SDTTA to continue to spend $2500 annually to keep its current status.

4) As of this meeting, the Linda Vista club had not picked up the table it requested to purchase.

5) Dennis Suisen explains in detail his reasoning to allow Jean Shi to run for election in this current election. This involved a more intricate interpretation of membership to be paid by Jan.1-31 of the year of the election. This would constitute a full membership for the year in question. Behnam mentions that this is contrary to past elections wherein the player was required to be a paid member for one year prior to the election. There is spirited discussion about the positives and negatives about allowing Jean to run this year and after a 5-2 vote in favor, the board chose to change the eligibility to Jan 1-31 of the year of election.

6) A new policy for paying dues nearing the end of the fiscal year is as follows (all fees paid allow membership to Dec. 31):
$45 June

$40 July

$35 August

$30 September

$25 October

$20 November

$15 December

Full year membership remains the same at $50

Approved 6-0.

7) CD is purchased for the club at 1.75% in order to gain some interest payment on the current holdings.

8) Important to keep water off of the floor. Better methods are discussed and all are concerned of  issues with the Balboa staff concerning our cooperation.

9) Jean Shi has multiple programs for coaching various groups which will be discussed with her and others.

10) San Diego Senior National Championships will be in our venue in 2021. There will be more players, perhaps the need for more tables. Steve will find out how large the event will actually be so that we can make certain to be prepared.

11) The survey by Phil is welcomed by all and important to find out the needs of our membership.

12) Phil mentions that the next 2nd Sunday tournament will take place in January due to scheduling in December.l

13) Although initially set for Dec. 2-6, the floor will now be worked on from Dec. 19th-25th when the club will be closed throughout this time.

14) It is mentioned once again that all coaches and those providing more than just simple coaching must be safesport approved and also certified by the City of San Diego.

Meeting closes 8 pm

2019-10-08_SDTTA_Mintutes

Meeting called to order at 6:31PM

Dennis not present, George Pisa present.

• September minutes approved.
  • Jaxon to post minutes to website.
• Senior Games:
  • 2020 senior games to be renames “Senior State Games” instead of Senior Olympics.
• Per August meeting board vote, 1 gross of balls was donated to the Baja club from SDTTA.
• Equipment Status:
  • The club currently has 29 assembled tables and 2 new/ boxed tables.
• Elections:
  • There are 4 positions up for elections.
  • Jaxon to encourage members to run for election on Thursday nights.
  • Jaxon to assist Suresh in making ballots.
  • November 3rd, the deadline for nominees to enter the election.
• Club Money / Finance
  • Need to deliver list of club income sources.
  • Need to investigate methods of receiving dues from members; cash vs online payment.
  • On the motion to put $50K of club funds into CD account, the board votes 6-0 in favor.
• Microwave oven for the club:
  • Bob says members are interested in having a club microwave oven; board members to investigate the possibility/ location.
• Drink boxes
  • The boxes put out by each table are not being used.
  • Board members need to advocate use.
• Sunday Tournament
  • To be held on October 20th.
  • May consider offering pack of balls as alternate to trophy prize.
• Review of club survey from 2 years ago.
  • Phil to draft a new survey for this year.
• Coaching
  • On the motion to offer a free (club subsidized) coaching session for kids, the board votes 6-0 in favor. Pisa to run the coaching session.
• Round Robin:
  • Cancelled on Thursday, October 31st (Halloween).

Meeting adjourned at 7:43PM

2019-09-10_SDTTA_Minutes

Meeting called to order at 7:02PM, Phil not present, George Pisa attending.

August minutes approved.

• Table sales: 2 tables sold to members $500 each.
• Senior Tournament scheduled for September 21.
  • Simon donated gift certificates to his restaurants to add to prizes.
• Behnam introduced the idea of the club making a donation to the Baja club in the form of money or equipment.
  • The board decided not to donate money but to promote club members to donate their used or unwanted table tennis equipment.
• Perry suggests the club purchase paddles to keep at the rec center front desk as loaner paddles. The board votes 7-0 in favor.
• Financial report:
  • Pisa paid for subsidized lessons.

Meeting adjourned at 7:29PM

2019-08-13_SDTTA_Minutes

Meeting called to order at 7:02PM, all members present.

• July minutes approved
• Picnic approved for September 7 at 12:00PM
• Fall League to begin on September 22
  • On the motion to contribute $1,500 to the league, the board votes 7-0 to approve
  • The board recommends the contribution be allocated to prize money.
• Barriers: many barriers are damaged; need to count the number of good barriers still available.
• The gym floor is scheduled for cleaning.
• Gum had been found on the floor.
• Phil will not be able to attend the September board meeting.
• The 2nd Sunday tournament will be held on Aug 18th.
• Benham proposes the club consider offering members ½ off discounts on tournaments beyond the San Diego Open. The board does not agree at this time.
• On the motion to distribute a 3 pack of Nittaku premium balls with membership for members who register in January, the board votes in favor 7-0.
• The board decides not to sell an additional 4 tables at this time.
• San Diego Open sponsorship: Paddle Palace has made an offer to contribute a $1000 gift certificate to the prize for the inclusion of “Paddle Palace” in the tournament name.

Meeting adjourned at 8:00PM

2019-07-09_SDTTA_Minutes

Meeting called to order at 6:56PM. All board members present. Jeff Ruiz present.

• June meeting minutes approved 7-0
• Summer League: Jeff has a proposal for another league. The league will include the following changes from the previous league:
  • Teams will require 6 players.
  • Jeff will receive additional assistance in running the league (Steve and Behnam)
  • $25 entry fee
  • Participants will receive a guidelines document to better inform them how the league works.
  • Matches will start at 11AM on Saturdays and Sundays.
  • There will be two divisions with a maximum of 8 teams per division.
• Old Business
  • Tables for sale: on the motion to sell two of the green tables for $500 each, the board votes 7-0 in favor.
    • There are two unbuilt tables remaining in inventory.
  • The board would like to recognize Jeff Ruiz and George Pisa for their efforts and time in organizing and running the team league.
    • On the motion to pay Jeff $300 and George $150, the board votes 7-0 in favor.
  • Free ball program: no new balls will be purchased at this time. The free ball program to remain on indefinite hold.
  • Balls for practice robot: on the motion to purchase three boxes of training balls for the robot, the board votes 7-0 in favor.
• New Business
  • San Diego Open Tournament:
    • For next year’s tournament, the board feels a board member such as Perry, or someone experienced in tournament organization, should work closely with Craig and Attila to organize and execute the tournament.
      • This year’s tournament ran more smoothly than in previous years, and the board would like to continue to improve the process.
    • Doubles entry fee: should be reduced to reflect the lower prizes.
  • Coaching: On the motion to continue subsidized coaching for Pisa, $225 for three sessions, the board votes 7-0  in favor.
  • Sunday tournament: 
    • Scheduled for the 21st of July
    • Trophies acquired for the next 3 tournaments (24 trophies)

Meeting adjourned at 7:44