San Diego Table Tennis Association Special Board Meeting
December 28, 2010
Call to order by Mark.
SDTTA Board Members Present: Bill Cooper, James, Borko, Mark, Shelley, and Scott. Bill Chang was unable to attend.
SDTTA 2011 newly elected Board Members present: Ron Spencer and Jock Oubichon.
Action Items:
New member sign up procedures and incentives for 2011.
It was decided by the SDTTA board that the most efficient signup method was to use the SDTTA website and these members will bring their receipt. A board member will issue the 2011 sticker to existing members and a membership card with a 2011 sticker to new members. Enforcement for existing members will be effective February 1, 2011 ($5 daily fee for non members). James recommended that a list of current members be posted on our SDTTA notice board starting 2/1/11 and updated weekly. A motion was made by Bill Cooper and passed by the board to have as an incentive a $10 discount to all single members ($90) and family members ($110) who sign up before 2/1/11. Ron made a motion that he would speak to Daryl about the possibility of printing up a membership card on line off the SDTTA website. The motion was made by Borko and passed by Bill Cooper.
Respectfully Submitted,
Shelley Hardy, SDTTA Secretary
San Diego Table Tennis Association
Board Meeting, 2010
November 16, 2010
Balboa Park Activity Center Board Room
This meeting is open to all members of the SDTTA.
Call to order by Mark at 7:07 pm.
SDTTA Board Members Present: James Kahn, Borko Dragojlovic, Mark Adelman, Shelley Hardy, and Scott Roberts
SDTTA Member Present: Jerry Harris
The approval of October 19, 2010 minutes was made by James and seconded by Scott.
Communications not on the agenda have a limit of 3 minutes.
Treasurer’s Report: Bill Chang was not able to attend meeting because of a family emergency.
Action Items:
Discussion about upcoming possible changes to BPAC hours. Jerry Harris came to the meeting to give us current information on changes to BPAC hours. The bottom line is that the City of San Diego is requesting a 30% cut in all budgets which includes Balboa Park Activity Center. One rumor circulating is that this center may close Monday, Wednesday, and Fridays. There will most likely be City Council hearings concerning the activity centers. No one knows for sure what is going to happen only changes will come. Jerry explained to us that a decision made by the BPAC Board has to be acted on at that meeting. Jerry needed to know if the club was willing to pay more money for the clubs hours and if he had our approval. The SDTTA Board voted to give Jerry permission to make decisions for our club.
Club shirt report. Bill Cooper stated that we have 40 shirts to sell. Scott wanted to talk with his design company about the cost of putting the SDTTA logo on most of the shirts because they have done the logo before. The decision on when the shirts with logos will be sold has not been finalized. The shirts are available for members to place an order and this information is on our website.
Future San Diego Power Pong Tournaments. The SDTTA board believes that it is best for our club to make Attila Malek who is in charge of the San Diego Power Pong Tournaments a member. We as a club can have two tournaments a year and possibly a third one. We will know more next year. It is important to reserve the next tournament date as soon as possible. We will contact Attila and see what date looks good to have the tournament.
California State Open needs a replacement to run the event. Ron Spencer needs someone to replace him running the Cal State Open. Mark will email Ron to get the format for this event and the date.
Discussion for next year’s Board Member elections coming up. The election committee includes Suresh Kanekar, John Tentor, and Steve Carr. The motion was made and passed by the SDTTA Board to have these people supervise the elections.
Equipment report Bill Cooper. The Club’s equipment is in good shape. We have two new tables that still need to be put together. Two tables are on loan.
Discussion Club Picnic. Tabled until next year.
Executive Director’s report. James Kahn recommended that volunteer s needed for events be posted on a signup sheet. He recommended that a SDTTA Board Member should be one who frequently comes and is available to help wherever possible.
Because of Christmas being so close to our Board Meeting date, we as a Board voted to have our next meeting on December 14th.
Respectfully Submitted,
Shelley Hardy, SDTTA Secretary
San Diego Table Tennis Association
Board Meeting, 2010
October 19, 2010
7:05 PM
Balboa Park Activity Center Board Room
This meeting is open to all members of the SDTTA.
Call to order by Mark at 7:07 pm.
SDTTA Board Members Present: Bill Chang, James Kahn, Borko Dragojlovic, Mark Adelman, Shelley Hardy, and Scott Robert
The approval of August 17, 2010 minutes was made by James and seconded by Scott.
Communications not on the agenda have a limit of 3 minutes.
Treasurer’s Report: Bill Chang passed out the Treasurer’s Report that has reconciled us through September 30, 2010.
Action Items:
1. Club Shirt Report and Discussion and selection of Logo presented by Scott Roberts. Scott brought in an original past club t-shirt with a logo that included the skyline of San Diego with a table tennis net and paddle. All of the board members liked the design. Scott proposed that the club could buy this quality t-shirt with different colors and the graphics company would give us a good price of $9.80/shirt for 24-47 shirts, 48-71 for $7.30. The sizes went from small to 3XL. Fifty shirts would cost us around $365. A youth shirt needs a new screen sitting at a fee of $35. Many felt that the small would fit most of our smallest players. Some the board members felt that it was a good idea but we needed to wait until the San Diego Power Pong Event was over and that we had sold our present order of club shirts.
2. The Butterfly shirts have been ordered by Bill Cooper. Bill is recovering from gall bladder surgery and was not able to attend meeting. Mark will call Bill to see when they will arrive. The board as a whole wants to meet as a whole group to decide the name and logo. The decision to buy the logo t-shirts will be made at this meeting.
3. Report on San Diego Power Pong tournament. Mark will e-mail Attila.
4. Discuss rising city fees for BPAC rental space was tabled until more information comes from the Recreation Council.
5. Procedure for next year’s Board Member positions election. The deadline for submitting candidates is November 30. Daryl will post the election positions. The election date is December 14th. The election committee: Suresh, John Tentor, Steve Carr, Mischa (Brana’s father). Borko will talk with these people serving on the Committee.
6. Sign & stand for posting fees at the club was tabled for now.
7. Posting the sign “Please Do Not Sit/or Put Weight on Table Tennis Tables at the club was approved and Shelley stated that she would take care of this.
8. Executive Director’s report. We have Jerry Harris who is on the BPAC committee to represent us.
9. Webmaster’s report. No special topic brought up at this meeting.
10. Equipment Report. The club has 22 tables present for the SD Power Pong tournament. We need two more. There are two new tables that need to be put together. There are two tables loaned out to a Senior Center that we can bring back for this tournament. Arrangements for transporting the tables.
Because of Christmas being so close to our Board Meeting date, we as a Board voted to have our next meeting on December 14th.
The next meeting of the SDTTA Board will be November 16, 2010.
James made a motion to adjourn and it was seconded by Borko.
Respectfully Submitted,
Shelley Hardy, SDTTA Secretary
San Diego Table Tennis Association
Board Meeting, 2010
September 21, 2010
7:05 PM
Balboa Park Activity Center Board Room
This meeting is open to all members of the SDTTA
Call to order by Mark.
SDTTA Board Members Present: Bill Cooper, Bill Chang, James Kahn, Borko Dragojlovic, Mark Adelman, Shelley Hardy, and Scott Roberts
The approval of August 17, 2010 minutes was made by Scot and seconded by Bill Cooper.
Communications not on the agenda have a limit of 3 minutes.
Treasurer’s Report: Bill Chang passed out the Treasurer’s Report that has reconciled us through August 31 2010.
Action Items:
1. Club Shirt Report. Bill Cooper brought in a Butterfly catalog. The SDTTA board saw three shirts of interest. The first a collared shirt with two colors and the choice of black/pink or white/black which sells for $50 we can purchase for $22. The second is a no collar Ino shirt that cost 40 and we can purchase for $19 and the third shirt was white with a Chinese saying we can purchase for about $19. Bill will ask Greg the sales rep if the shirts run a size larger or a size smaller. The motion was made to purchase at total of 80 shirts (50 with the collar, 25 no collar & 5 with the Chinese writing). James made the motion and it was seconded by Scott.
2. Club Shirt Logo Design. The question was brought up if this included our SDTTA logo and Bill Cooper said that we would need to get our own shirts and put a logo on them.
3. Attila Malek‘s Proposal to have a 4 star Table Tennis Tournament. Attila sent Mark an e-mail proposing to hold a 4 star table tennis tournament at our club on November 6 and 7, 2010. The proposal included splitting the profits 50/50. Attila stated that Power Pong is a 501 C3 Non Profit Organization. If we want to join him, then he would need to work on the entry form shortly and to please advise him soon. Scott made a motion to partner with Power Pong to hold the tournament here on November 6 and 7, 2010 and it was seconded by Bill Cooper. Bill Chan will turn in form to reserve the activity center.
4. Executive Director’s report. No report.
5. Webmaster’s Report. Daryl confirmed that the website usability is good. Daryl created a facebook space for members to join and members can receive instant information through it.
6. Equipment report by Bill Cooper. Bill Cooper requests to order 20 new nets and assembly. The retail cost is $59 and he can get them at a cost of $30 ($600). A motion was made to purchase 20 nets by James and seconded by Scott.
The board wanted to thank Phil and his wife, John Tentor and Steve Carr for doing a wonderful job holding the San Diego Tournament in August. A motion was made to purchase gift certificates to Outback ($100 for Phil, $50 for John & $50 for Steve) by James and seconded by Bill Cooper.
The next meeting of the SDTTA Board will be October 19, 2010.
James made a motion to adjourn and it was seconded by Bill Chan.
Respectfully Submitted,
Shelley Hardy, SDTTA Secretary
San Diego Table Tennis Association
Board Meeting, 2010
August 17, 2010
7:05 PM
Balboa Park Activity Center Board Room
This meeting is open to all members of the SDTTA
Call to order by Mark.
SDTTA Board Members Present: Bill Cooper, Bill Chang, James Kahn, Borko Dragojlovic, Mark Adelman, Shelley Hardy, and Scott Roberts
The approval of July 20, 2010 minutes was made by Bill Cooper and seconded by Borko. It was noted that Pam as previous web master had the one click touch and Daryl has it now on top of the page.
Communications not on the agenda have a limit of 3 minutes.
Treasurer’s Report: Bill Chang passed out the Treasurer’s Report that has reconciled us through July 31, 2010.
Action Items:
Club Shirt Report. James had started an order for club shirts with the approval of some board members. It was decided that in the future all board members were to give their input before shirts were ordered. James’s lead with the shirts was cancelled.
Club Shirt Logo Design. Bill Cooper spoke to a distributor, Corey Cox who is with Butterfly equipment about the possibility of ordering their top of line shirt for about $28. Some members are interested in a SDTTA shirt with the 50th anniversary logo added to the shirt. Bill Cooper wants the club to be sure that what we buy is made of quality material.
Sticker for Membership Renewal. Bill Chang brought up the subject of using colored and dated stickers instead of new membership cards to place on present membership cards. He checked the prices at Inkwell and Kinkos. A motion was made to move forward with the plan to use stickers for next years’ membership identification. Bill Cooper made the motion to use stickers for next years’ membership and Shelley seconded it. Six out of seven board members approved the vote. Borko was opposed because he felt that the cost was minimal for our present members and would see it as a possibility for about 600 members. Bill Chang will buy the stickers.
Daily Play Collection, Protocol, and Waivers Discussion. An incident regarding a wheel chair bound table tennis player who was not a member and was it right to collect daily play money from this person needed clarification. A motion was made that only current National Team and World/US Champion players will not be charged for daily play. The motion was made by Bill Cooper and seconded by Scot.
Pee Wee Coaching. Pee Wee coaching started August 14th under Stellan and Angie. It was noted that many new faces were seen and it was getting off to a good start
Equipment report by Bill Cooper: Three tables need to be assembled. Bill will make arrangements to have the tables assembled in exchange for this years’ membership. The nets are in good shape.
Executive Director’s Report: No report.
Web masters’ Report: Daryl was not able to come.
Next meeting is September 21, 2010.
James made a motion to adjourn and it was seconded by Bill Cooper.
Respectfully Submitted,
Shelley Hardy, SDTTA Secretary
San Diego Table Tennis Association
Board Meeting, 2010
April 20, 2010
7:05 PM
Balboa Park Activity Center Board Room
This meeting is open to all members of the SDTTA
Call to order by Mark.
SDTTA Board Members Present: Bill Cooper, Bill Chang, James Kahn, Borko Dragojlovic, Mark Adelman, Shelley Hardy, and Scott Roberts
The approval of February 16, 2010 minutes was made by Borko and seconded by James Kahn.
Communications not on the agenda have a limit of 3 minutes.
Treasurer’s Report: Bill Chang passed out the Treasurer’s Report that has reconciled us through March 31, 2010 to all Board Members.
Action Items:
- League Play. There is a need to promote it. Many of the higher rated players have not signed up yet. Bill Cooper will have a signup sheet on Thurs night for players to sign up. There is a $20 deposit fee. We need at least 40 people. Due to lack of players we may post pone League Play.
- Tournaments: National Collegiate Championship bid is put off until next year.
- Membership Renewal Report: Board members opened up the need to discuss membership for hardship cases. Borko made a motion that issuance of hardship of membership will be at the discretion of a board member on a case by case basis. The vote was six ayes and one no.
- Discuss club etiquette: The board members want to remind members about club etiquette by having the SDTTA etiquette rules posted on the front page of our website.
- Tournaments: We need to let NATT know that our facility is available for next year’s tournament insane Diego. Bill Cooper stated that it will cost the club $3,000 to run a sanctioned USTTA tournament. It helps us as a club to subsidize with $1,000 NATTT. Also Mike Rodriquez is president of the Recreational Council. We need to work with him to get BPAC to help sponsor our future tournaments.
Mark went to the Recreational Council meeting. He recommended that we join with the badminton club to ask the Recreational Council meeting to spread out the dates the Balboa Park Activity Center is closed so that it isn’t all lumped in one particular month.
Scot Roberts brought up the subject of a SDTTA T-shirt with our logo. The interest is there. Finding a way of funding and cost at this time prevented further discussion.
Equipment report by Bill Cooper: There are three new tables still in their boxes. Two tables are loaned out to a Senior Center under Stellan’s name. We have a total of 27 tables (1 handicap). No change in equipment.
Executive Director’s Report: Advertising in the media has been started by Scott Roberts putting an ad in the Reader.
Webmaster’s Report was tabled until next meeting.
Next meeting is May 18, 2010.
Bill Cooper made a motion to adjourn and it was seconded by Borko.
Respectfully Submitted,
Shelley Hardy, SDTTA Secretary
