Meeting Minutes: 7:15 PM.-8:15 PM; 12-12-2022

Attendees: Danny, Amir, Javid Thu, Behnam, (Ruben not present)

ANNOUNCEMENT & REPORT

1-December 12th, 2022 was the last board meeting for this year.  

Javid and Amir saluted everyone and Javid submitted the storage keys to Behnam so it may be handed over to the upcoming elected board members after Election Day on 12-17-2022.

2- Regarding Monday night classes:

Javid mentioned how crucially important and necessary to support the Monday night classes, emphasizing that it brings additional members to our Club!

3- Buying new SDTTA shirts at a better and affordable cost for potential new board and Club members.

Proposed by Danny 

DISCUSSION & DECISION

4-Consideration about getting a wider dolly, if it can fit in there, or another one similar to the one we have, however, other options may be considered as well. But the current dolly is inadequate, and not fun to deal with!

Proposed by Amir 

Voted  Yes 5      No 0

5-Clark Mitchell is one of our Club members and would like to donate few rackets for the Monday class; the rackets are to be distributed among beginner players  to show appreciation and support for Javid & Amir for Coaching in memory of Borko!

It would be a great acknowledgment if Thu could kindly provide an appreciation letter for him.

Proposed by Javid

Voted Yes 5      No 0

6-Behnam would also like to add another letter of appreciation for Javid as well. Per Behnam, Javid has done a lot of work organizing and implementing three successful tournaments. Also, establishing and volunteering as a coach for the Monday night class. Since Javid will not be able to attend the Christmas dinner,  Behnam proposed a gift  certificate for Javid and his wife for her effort in assisting Javid producing and editing many videos and other numerous tasks as well.

Proposed by Behnam 

Voted Yes 5        No 0

7-Thu proposed showing gratitude to our working staff at SDTTA. Accordingly, all were in agreement that bringing the food (Pizzas)  this one time it would be a great idea.

Voted Yes 5       No 0

Sincerely,

Javid Khazaeli

Secretary SDTTA Board of Directors

Meeting Minutes, 11-14-2022, 

7:15 p.m.~8:15p.m.

Attendees; Danny, Amir, Javid and (Thu on phone), (Ruben and Behnam not present)

ANNOUNCEMENT & REPORT

1-yearly picnic for this year still on discussion to decide which day would be good to take place in December.

2-Beginners Proposal Plan by Danny and Pisa and get back to us and vote how much the Club wants to charge for this, 

Danny, Mentioned still working on the plan and since we have Monday classes for Beginners every week 5-7pm for all ages and levels by Coach Javid & Amir for our members, 

Danny mentioned thinking of picking another day of the week for their plan.

3-Consideration about getting a wider dolly, or even another one if it can fit in there, or any other options you may find suitable. But the current dolly is not fun to deal with!

Proposed by Amir 

Decided to be discussed on next year.

4-Taking advantage of technology and utilize zoom app (or any medium) so we can create a virtual meeting twice a month. This will give us a better way to express our ideas and reach decisions much quicker.

Proposed by Amir 

Decided to be discussed on next board meeting.

5-our club only tournament on one of the Sunday tournaments and as a year end gift allocate $500 prize money.

Proposed by Behnam 

No explanation or details how $500 will be used for one of the Sunday’s RR. Postponed to next board meeting or next year to discuss.

DISCUSSION & DECISION

6-We need green & Blue scotch Tape to fixe some of the Barriers which it’s been damaged for very long time.

proposed by Javid

Voted, Yes 4       No 0

7-Board continue giving some prizes (balls) to winners on our Sunday tournaments until end of the year of 2022.

Proposed by Thu

Voted, Yes 4       No 0

8-LIVE stream on Thursday tournaments……

Proposed by Bob

Voted, Yes 4       No 0

Bob did a test “live stream” during one of the Sunday tournaments.hours and it went very well. 

Bob was using his phones “hotspot”, and it now has run out of data for the month, so he was requesting that SDTTA look into purchasinga wireless router (Bob brought examples from Verizon, but any carrier with good reception at BPAC will work).

Thu, mentioned that the club should also be purchasing the equipment for this to happen and also get a 2nd person, besides Bob, to setup and broadcast the Thursdays tournaments, when Bob is not available.

Danny said that we now can use the wi-fi that BPAC has, but Bob mentioned the signal isn’t very strong to our area of the gym. Bob would have to do another LIVE test to see if it would be feasible to use their wi-fi.

Voted, Yes 4       No 0

Sincerely,

Javid Khazaeli
Secretary SDTTA Board of Directors

Meeting Minutes,

September ,October on 10-10.2022, 7:00p.m.~8:00 p.m

Attendees; Ruben, Danny, Amir, Behnam, Thu and Javid not present (Family Emergency)

ANNOUNCEMENT & REPORT

1-Picnic  – Was postponed and we have not decided on a date. Discussed about October 22nd but was not finalized. Current Priority is the Borko Cup.

2-Borko Cup – who is going to help Javid?

        Amir,Ruben, Behnam, Danny and Javid.

            3-Will help set up the tables scoreboards etc on Friday Afternoon/evening

            4-Will support Javid during the tournament on Saturday and Sunday

            5-Will be participants as scorers, helpers or other duties as needed.

            6-Will participate in the Initiation of the Event and at the Awards Ceremony

            7-Will secure other members in the tear down and putting all equipment away.

           8- Flowers for Borko’s wife (Smiljana) and she will give a short speech. All has been set up for that at the beginning of the event. 

        She will also participate in the Awards Ceremony.

9- Purchase Monday Practice Balls – This Item was completed. Balls were purchased.

10- Harbor Police – Behnam will respond to them that we are willing to send people there for them to practice with the Harbor Police. All Board members agreed to participate and go and play. Benham will update us of progress. Thu will find the original email and forward to Behnam.

11- Board members communicated or texted Patty with their Condolences for the sad passing of her husband. No additional action deemed appropriate at this time

 DISCUSSION & DECISION

12- We need a Beginners Proposal Plan and that Danny and Pisa will work on a proposal and get back to us with a plan. We will vote on it as soon as the plan is discussed, also how much the Club wants to charge this.

Board should consider and make sure if the plan is regarding Coaching!

13- Additional Item: Board Holiday Dinner

Discussed the potential of holding a Board of Directors Dinner Meeting on Saturday December 10th @ 5:00PM at the Texas Road House.

Voted, Yes, 5      No 0

14- There is recommendation is to extend the invitation to Board Member Spouses or Significant others, but their expense to be paid by each Board Member.

15- New SDTTA Shirts – The item regarding the T Shirts was discussed and we decided  on a not to do this at this time. 

Voted, Yes, 5      No 0

Sincerely

Ruben Guilloty, Treasure of the Board, Revised by Javid

The club is now closing at 8:30pm on Tuesday and Thursdays. This new time change now conflicts with the Thursday Round Robin and doesn’t allow enough time to finish all of the matches. Because of this, the new start time for the Thursday Round Robin will be 6:00pm.

Meeting Minutes, 8-8-2022, 7p.m. – 8:15 p.m.

Attendees; Ruben,Danny, Behnam, Javid, Thu (on the phone) Amir is not present, Dennis (on the phone)

ANNOUNCEMENT & REPORT

1-Financial statement of August presented by Ruben.

2-Javid became the only USTTA Certified Coach in our Club and very happy to continue his Volunteering Coaching for all the levels and ages every Monday from 5-7pm to show his love and support to our club!

3-Recognition Certificates provided by Javid handed to Ruben to give them to our wonderful sponsors for this year!

Patty Wasserman, Simon Lee, Yuman Young and Raad Yaamo.

4-Formation of election committee run by Phil.

Behnam is going to contact Phil to see if he could help us with coordinating the Board Member Elections!

Proposed by Behnam

5-Advertisement Barriers shouldn’t be permanently at the club!

Especially when they are not sponsoring!

There are some blue Barriers with advertising of real estate company from tournaments in past.

Ruben is going to contact Jeff regarding that.

Proposed by Behnam.

6-Purchase SDTTA Shirts for the club and Board members.

Thu is searching online to find the right new Shirts for the club and board members.

7-Thu is going to order the Table Cleaner to clean all tables on August 19th.

8-Thu is going to print revised list of members

9-Behnam get quote for the banners

10-Ruben to send letter to Latece asking to allow to keep the tables open Friday and Saturday of Tournament dates (done)

11-Ruben is going to send Board Meeting schedule to Latece to secure meeting room availability.

12-Replacement of Brand New white board with the old one after Mini Olympic VOL2 on August 20-21.

Javid is planning to use for the upcoming tournament.

13-Provide WiFi for our club 

Ruben is going to contact City of San Diego to follow up the status.

14-Overhead LED lighting retro-installation already voted 

Yes – 5       No – 0

Ruben is going to contact City of San Diego to follow up the status.

15-Friday August 19th is scheduled for all the board members for the inventory, setting and cleaning up the tables and make sure the place is clean and leave the tables in the place on both Friday and Saturday.

After tournament in over on Sunday August 21st all board members will make sure place is clean and all Tables and Barriers are back to storage room.

16-Sunday round robin will end on 8/14/2022. 

We will make an announcement if we are going to continue or not.

Sunday RR tournament attracts around 40 players each week and is very popular. 

17- Participate in set up and tear down. 

Dennis will send email to all members to help out. 

18-Yearly picnic in September 

We are asking members to bring their own favorite food and drinks. We also agreed to ask Simon and Samnuk for help.

 DISCUSSION & DECISION

19-Advertisement Banner for our Sponsors that operating any kind of businesses on their own expenses to advertise their business only on tournaments day.

Proposed by Javid

Yes – 5       No – 0

20-Borko’s Wheelchair was donated to the club by his wife.

Give it to Jesus Sanchez proposed by Javid

Yes – 4      Abstained – 1

Sincerely,

Javid Khazaeli
Secretary SDTTA Board of Directors