Meeting Minutes, 3-8-2022, 6:30 p.m.~8:15 p.m.
Attendees; June, Danny, Thu, Behnam, Javid* and (Ruben and Jean on phone)

ANNOUNCEMENT & REPORT

1. Storage keys inventory
   Large storage keys with Thu, Behnam, Ruben, Denny, Shi, June
   Small storage keys with June, Jaxon and Behnam
2. Membership master list-FY22
   148 members are reported as of 3 MAR
3. Financial report/statement
4. Barriers
   Had been left out on the floor after used by pickeball players. This recurring issue will be addressed thru BPAC.
5. SUP ending on 31 MAY, 2022
   Was submitted to BPAC on 17 FEB, 2022 and the permit by renewal shall be effective thru FY25
6. Weekend RR’s tournament
   Non-weekend RR players complained because there were not open tables due to the event. The board members suggested rescheduling from Saturdays to Sundays.
7. Meeting room reservation (6 Yes-0 No)
   The board approved to pay rent fee ($6/month) to reserve the monthly board meeting room and Facility Use Application 2017 was filed to BPAC on 8 MAR and pending for approval.
8. Team league status hearing by Jeff Ruiz at 7:00 p.m.
   Was requested and scheduled in person. However, he emailed current summary and financial transactions which are subject to verification/validation.
9. Financial Audit month
   Is postponed due to Ruben’s absence
10. Endorsement
    Simon Lee will contribute and donate as his businesses are advertised on weekend RR tournament announcement.
    DISCUSSION & DECISION
11. Secretary position selection* (6 Yes-0 No)
    Javid Khazaeli was selected
12. Scholarship FY22
    June intends and outlines the concept and overall procedures to award purposely local students after the board selection up to 6 students in maximum of $1,500 or $250/student for this year and. However, some board members had difficulty to comprehend the postulation of scholarship or do not foresee the long-term benefits to SDTTA. June decided to scrap this proposal.
13. Overhead LED lighting retro-installation (5 Yes-1 No)
    Associated expenses including parts and installation to be shared with badminton and pickle ball and estimated $2,800 total project /3=$940 to SDTTA as estimated.
14. Two summits competitions on 9 APRIL and 14 MAY
    It consists of 2 players/team, $20 entry fee/team X 20 teams sums up to $400 per event day not including sponsorships out of total $600 prize. Even though the board approved (5 Yes-1 No), however, Ruben stated that he will refuse if any event causes the SDTTA to pay expenses. Thus, June decided not to proceed.
15. New membership cards (6 Yes-0 No).
    Replacing old cards by a new magnetic badge cards was proposed by June. Each encoded new card will contain name, membership status and rating; activation date by October will begin issuing on January, FY23.

Minutes for February 8, 2022 Board Meeting
Start 7:05 P.M.

All board members present with June Lim, Danny Williams, Behnam Kazemi, Ruben Guilloty, Thu Tran and Perry Schwartzberg in person, Jean Shi coming in remotely.

Also present is Dennis Seisun.

New business:

June: Thanks Danny, Behnam, and Thu for coming to the club on Saturday to help clean out the storage room. All agree that it looks great and has never been this organized and clean. Everyone vows to keep it as similar to the current state as possible for the future.

Danny: Debate about what to do about the shirts that were purchased by the club a few years ago. It is agreed upon that since most of the sizes are not the popular ones, the board should try to get rid of the existing supply of shirts at $10 each and then discuss obtaining new ones. Voted yes 5/1/1 with Ruben voting no, Perry abstaining.

June: Wants to make sure that the membership continues to be updated and would like all of the board members to have access to the master list. This will make it simple to know who is currently paid up and who is not.

Ruben: Gives the financial report.

Dennis: Suggests to the board members that it would be a good idea to purchase an accounting software such as Quicken in order to facilitate a smooth transition for the new treasurer to keep the bookkeeping up to date. All agree that this is a good idea.

June: Discusses finding an auditor to review the boards finances in March. This must be someone not on the current board but would most likely be one of our club members and possibly even a couple.

Ruben: Asks about the prorated fees that are lessened each month. It is pointed out that this is already on the SDTTA website with the first step down occurring in June.

June: Wants to make certain that all board members take seriously the $5 daily pass fee so as to not promote the feeling that some people are paying dues while others are not. All agree that this is an important thing to do but trying to implement it on a daily basis will require effort by all.

June: Reiterates that he will be running a monthly Saturday morning tournament event with prizes (balls) that will help to get everyone comfortable with running a tournament. Hopefully, this will allow the club to run its large four star tournament in the future.

June: Would like to allocate Nittaku 3* Premium Balls currently in possession of the club for his Saturday event. All agree that a two month supply is warranted to see how the event progresses.

Vote 7-0 approved.

Jean: Mentions that our USATT club affiliation expires in March and needs to be updated.

Jean: Brings to the board’s attention that the Team League run by Jeff Ruiz is having difficulty in finishing and also in dispensing funds. Jean is tasked by the board to talk to Jeff and have him meet with the board members for review.

Board votes 5-1-1 to allow previous year’s board members to have the following year free membership in acknowledgement of their service. Ruben no, Behnam abstaining

Perry: Lets the board know that he will be stepping down from his position as Secretary on the board due to his inability to frequent the club regularly. He mentions that his inability to be present at the club makes the work harder for the other board members. All understand and will find a replacement for him as soon as possible.

Meeting closes 8:20 p.m.

Minutes for December 6 Board Meeting
Start 6:37 P.M.

All board members present except Dennis Seisun. Jeff Ruiz and Jean Shi show up just a bit late due to traffic.
Also present are new board members Behnam Kazemi, Thu Tran, Danny Williams, and Jun Lim.

Steve: Minutes are approved with a 4-0 vote (Jeff and Jean not yet present).

The current board welcomes the new board members.

Tournament: The new board needs to get going immediately on the yearly Memorial Day tournament planning. Confirmation of a date and tournament director are paramount. It will also be necessary to evaluate barriers, tables, and nets for the event. Committees need to be formed in order to implement all that needs done including set up and set down after the event.

Jeff Ruiz: Jeff informs the board that he will be leaving the board for personal reasons. He still plans to assist the club in many different capacities including the team league and coaching. June Lim will replace him for the one year term. Jun is voted in 6-0 (Dennis absent) to replace Jeff.

General agreement that the website needs to be upgraded as it has outdated information and lacks clarity on the calendar and current events.

Ruben: A rough draft of next year’s budget is offered and will be discussed more thoroughly by the next board in the coming year.

Danny: Would like to build on the current tournament prize structure by obtaining sponsorship from businesses in the community. All agree that this is a great idea and will be further explored early in the year.

Jean: Presents a general plan for 2022 including Chairman’s responsibilities, budget ideas, as well as more acknowledgement for those contributing to the club.

Shirts will be given to players attending the U.S., Open representing our club. 6-0 approved. Behnam will identify those who are playing and desiring of the SDTTA logo shirt.

Steve McGrew, Phil Van De Wiele, and Jeff Ruiz all say their goodbyes and are acknowledged for all of their hard work over the years.

Meeting closes at 8:00

Meeting called to order by Chairperson at 6:36 p.m.

All current board members present along with Behnam Kazemi for initial 15 minutes.

New News:

Steve begins the meeting with the need to try to get the next election in gear and the need to find as many potential candidates as possible. Suresh Kanekar who has been indispensable in running the elections for many terms has volunteered to assist in this election but no longer wants to be the point man. Both Dennis Seisun and Phil Van De Wiele, who will not be running, volunteer to coordinate the election. Phil mentions that he will contact prospective candidates to confirm their intention to run. Dennis will e-mail members to alert them of the election.

The board votes to extend the terms of Jeff Ruiz, Jean Shi, and Ruben Guilloty for another year due to the covid stoppage. Perry Schwartzberg will take over for Phil Van De Wiele in the final year of his term. All four will be up for election next year.

As of now, coaching availability is still on hold due to difficulties with the city administration. Perry volunteers to try to deal with the difficulties in getting the coaches the proper credentials to do so.

The big annual tournament is brought up as a point of concern and the initial ideas of sponsorship are mentioned. Much needs to be done to get ready for it including deciding who will run it and when and if the city is still allowing us the facility. Work is facilitated.

It is mentioned that the club should run more tournaments. This is an ongoing discussion and perhaps in the coming year an extra tournament can be organized to benefit the members.

The league has already started but needs more exposure as many on the board are unaware of it’s resumption and wondering why there is not a bigger push to advertise it. It has started but players can join until the end of October according to Jeff.

Dennis give the monthly financial report.

Meeting closes at 7:20.

After the meeting, business occurs when Jeff Ruiz mentions that our top junior player, 15 year old Keenan Zhou, would like to attend the North American Team Championships in Baltimore on Thanksgiving weekend but does not have the funds to do so. As the board has done similarly in previous years, the board extends a $500 maximum payment for airfare for Keenan to attend. This is passed 6-0-1. Perry abstains as one of his coaches.

Meeting closes for a second time at 7:30

Meeting called to order by Chairperson at 6:10 p.m.

Members present: Steve McGrew, Phil Van De Wiele Dennis Seisun, Ruben Guilloty. and Jean Shi. Perry Schwartzberg and Jeff Ruiz join later.

New News:

Steve informs the board that the ‘kitchen’ where the meeting comfortably takes place monthly has been reserved for rest of 2021 at no charge to the club.

Concerning elections, there will be three positions open for new candidates.

Dennis will make certain to issue an announcement on the website to alert members.

Jaxon Farris will create the ballots with input from board member Jeff Ruiz.

The Thursday Night Tournament will resume on September 30, 2021 with much thanks for Jaxon Farris for his continued support. Anyone interested in assisting Jaxon on Thursday nights should get in touch with him to contribute.

The large annual tournament is discussed and Memorial Day in May seems to be a good date for it.

Jeff Ruiz as director of the Team League is requested by Dennis Suisen the treasurer to make sure to itemize expenses and provide receipts. Jeff mentions that he has these and will be glad to submit them to Dennis.

Jeff also says that he is ready to go with the team league and suggests that it will get started in mid October. Jeff also would like to have a page on the club website to post league results and news. All think that this is a very good idea and approve.

Sponsorship for league of $2500 is decided upon and a vote of 7-0 approves it.

Steve suggests that we inquire with the park about having our bi-annual picnic and what if any new measures would be required. It may be necessary to get a food truck in the future due to covid or other park limitations. All agree that this might be a good solution if needed.

Phil has revised the by-laws as had previously been discussed and approved by the board and will distribute them when they are available.

In order to stay on the good side of the park & recreation staff, all members will be required to wear a mask when not playing. This is a city rule and must be adhered to. Our club could lose days/hours and there could be other potential ramifications if we do not follow these simple rules.

Meeting closes at 7:20.

As the club starts to fill up again you may want to reserve a table to be sure of availability. Here is the link: (you will have to register to be able to make the reservation. Your partner will also have to be registered to receive a confirmation email).

https://www.tt-clubs.com/

Masks must be worn if you are not playing. No mask is required during court play.

The board decided at the meeting of 7/7/2021 to allocate half of the tables to the new reservation system and half will be left for open play on a first come first served basis. Copies of these meeting minutes and others can be found at our website WWW.SDTTA.ORG, click on About Us, then click on Board Meeting Minutes.

Hours of operation for table tennis are as follows:

Monday: 3:00 pm – 8:30 pm
Tuesday: 3:00 pm – 9:30 pm
Wednesday: Closed
Thursday: 3:00 pm – 9:30 pm
Friday: 11:00 am -8:30 pm
Saturday: 9:00 am – 4:30 pm
Sunday: 9:00 am – 4:30 pm