Attendees: Behnam, Salam, Danny, Nancy, Remzi , Ruben, PJ and Bob Koch.

1. Meeting was called to Order by Ruben at 7:10PM

2. Past Minutes – Reading and approval of previous meeting Minutes- Behnam

Behnam indicated that those Minutes had been approved by the previous Board and already posted on the website.

3. Officers Reports – Financial Report – Ruben (Treasurer) presented December to 02/07/2023 Financials with Summary of Income and Expenses for the year. The report was shared with the Board.

4. Unfinished Business

    a. Sunday Tournament – Need to decide if we continue to support the Sunday Tournament and the prizes. Also voted on the Prizes and agreed to continue to offer Nittaku Balls as prizes for the winners (2 Balls for 1st Place and 1 ball for 2nd Place per category). The proposal was approved . The measure was approved Other tournament options will be discussed with the Board in the next meeting.

    b. Barriers – Need to assess quantity of damaged barriers to replace and decide on which Barrier Carts design to purchase. Unanimously agreed to purchase  Barriers and tall barriers. In addition agreed to purchase  new nets as we have had to replace damaged nets.

5. SDTTA OPEN – Initiate discussions regarding the OPEN – A Committee was selected to lead the effort to organize the Open composed by (Behnam, Danny, Salam and Remzi). They will update the Board in every Board meeting to ensure continuity of their efforts.

6. Member appreciation Tournament: March 2023. San Diego tournament May 2023,  Mexico- San Diego tournament is 09/2023 and 12/2023 is for Member appreciation tournament. We also voted for Lanyards for Board members.

7. The City sent the SDTTA Board correspondence for us to notify our membership of the following:

• Food is not allowed in the gym, that includes food from the vending machines, fruit including bananas, snacks, etc. All food should be eaten in either the lobby or outside and food trash thrown outside. We have a big ant problem and do not want to increase the problem because of food.
• Make sure do NOT drag the barriers across the floor. Also, barriers should have the rubber protective end caps on them or they should not be used.
• No wet paper towels on the floor. They can set them on the concrete but not on the wooden gym floor.

March Closures – From 03/04/23 TO 03/19/3034

Pedjam Adhami (PJ) – Secretary

Attendees: Behnam, Salam, Danny, Nancy, Remzi (added), Ruben

Pejman(absent)

1. Meeting was called to Order by Ruben at 7:10PM

2. Past Minutes – Reading and approval of previous meeting Minutes- Behnam

Behnam indicated that those Minutes had been approved by the previous Board and already posted on the website.

3. Officers Reports – Financial Report – Ruben (Treasurer) presented December and End of 2022 Financials with Summary of Income and Expenses for the year. The report was shared with the Board.

4. Unfinished Business

    a. Sunday Tournament – Need to decide if we continue to support the Sunday Tournament and the prizes. We voted unanimously (6 Yes, 1absent) to continue the Sunday Tournaments. Also voted on the Prizes and agreed to continue to offer Nittaku Balls as prizes for the winners (2 Balls for 1st Place and 1 ball for 2nd Place per category). The prpoposal was approved but the vote was divided; 4 votes Yes, 1 voted No (Danny) and 1 absent (PJ). The measure was approved as 4 Yes, 1 No and 1 Absent. Other tournament options will be discussed with the Board in the next meeting.

    b. Barriers – Need to assess quantity of damaged barriers to replace and decide on which Barrier Carts design to purchase. Unanimously agreed to purchase 12 short Barriers and 12 tall barriers. In addition agreed to purchase 12 new nets as we have had to replace damaged nets. Ruben will contact Thu for the information of the supplier and Issue a Purchase Order. Regarding gthe Cart, Danny volunteeres to talk to Amir to confirm the bast path forward to acquire carts for barriers.

5. New Business;

Thu Tran resigned from her post due to personal work related reasons. We thank Thu for her contributions to the Association and to the Board. We will miss her, but we are counting on her support and an active SDTTA Member. In order to replace Thu, the Board unanimously agreed to consider Remzi Kaval as he was in the elections ballot and he meets all the requirements to be a Board member. Vote was 5 Yes and 1 absent, 1 resigned (Thu)

Later on Remzi joined us in the meeting and he agreed to participate in the Board.

6. New 2023 Board Member Selection:

    a. Chair Person – Behnam Kazemi

    b. Vice Chair Person – Danny Williams

    c. Member Relations Director – Nancy Huynh

    d. Executive Director – Remzi Kaval

    e. Public Relations Director – Salam Seamaan

    f. Treasurer – Ruben Guilloty

    g. Secretary – Pedjam Adhami (PJ)

7.  SDTTA OPEN – Initiate discussions regarding the OPEN – A Committe was selected to lead the effort to organize the Open composed by (Behnam, Danny, Salam and Remzi). They will update the Board in every Board meeting to ensure continuity of their efforts.

8. Explain Membership collection process – We are currently accepting memberships although we do not have the 2023 stickers yet. However members can proceed to pay and we will provide them a receipt and we will hand them the sticker once they arriv e next week. We also have members paying through PayPal and they in turn have an electronic receipt and we will either give them cards or stickers once they arrive.

9. Member appreciation Tournament –  Details to be discussed at next meeting – Behnam

10. Monday Coaching – Mr. Javid will be out for a few weeks and Mr. Amir and Mr. Pisa will work together to support during those weeks. Also the Board approved for us to have another Official USATT Certified Coach in the Club. Mr.Pisa has volunteered to be certified as a Coach and the Association will help Pisa with the cost of Certification provided he conducts the Monday Coaching sessions with Javid for 1 year. Nancy will prepare an agreement to document the commitment between the SDTTA and Mr. Pisa

11. Collection of Membership Fees – Members identified the days of the week to support the member dues collections. The following are the days everyone volunteered:

Salam – Tuesday/Sunday

Nancy – Saturday

Remzi – Tuesday/ Thursday

Ruben – Monday/Tuesday

Behnam – Tuesday/Thursday/Sunday

Danny – Monday/Tuesday/Friday

PJ – To be determined

12. There was a proposal to recognize Jaxson for his continued contributions in leading the Thursday Round Robin Tournament and keeping track of Registration and Results. The decision by the Board was to either offer him a gift certificate or cover his membership dues for 2023. We are in the process of finalizing this as we speak with Jaxon.

Meeting was adjourned at 8:15PM

Kind Regards, 

Ruben Guilloty – SDTTA Treasurer

Meeting Minutes, 7-11-2022, 7p.m. ~ 8:25p.m.
Attendees; Ruben,Thu, Behnam, Javid, Danny, also Maurizio and Mark two of our club members.
(Amir not present)

ANNOUNCEMENT & REPORT

1-Financial Reports
Statement Financials Summary as of July 11,2022 for the San Diego Table Tennis Association completed and reported by Ruben.

2-Sunday Weekend RR from 11am until about 1pm.
You need to create an account at www.multiroundrobin.com (Click on login/register then under New User click Register, fill the form. For club, type the letters SAN and SDTTA will pop up. For USATT rating

3-Thursday tournament RR you must register before 6:30 same procedure as above. I don’t think you need to confirm with the organizer (Jaxon) if you have registered online.
Note the multiroundrobin.com account is NOT the same as your SDTTA.org account.

4-25 New Barriers and 15 New Scoreboards delivered and added to our inventory for upcoming tournaments and replacement with the old damaged one to keep our club professional look and beautiful for our visitors!
Special thanks to Thu, Amir and few of our members for spending lots of time and effort for putting new barriers together.
Javid could fixed all the old damaged Scoreboards as well except one which wasn’t fixable, Now we have 28 scoreboards in our inventory!

5-Thu sent Appreciation letter to Friendly Car Wash for continue supporting Sundays weekend RR.

6-Amir is going to be out of country from July 7th-September 10th.

7-Our members are able to see the results of Sundays and Thursdays Tournaments very soon.
The site should be linking to SDTTA’s part of https://multiroundrobin.com, since that’s where the results live.
Proposed by Daryl.

8-Member master list-FY22

9-Message from Patty Martinez!
Please let all my friends know at the Balboa Park club that I won 3 Gold medals and 2 Silver medals. I owe it to so many there at the club. Including Behnam practice was so valuable! I am pleased to represent San Diego at such a large tournament.

10-Mark to check with his contacts to initiate a draft proposal for a New or Revised SDTTA website including a cost estimate and timing for the Board to evaluate.

11-Javid Introduced Maurizio to Daryl so they can discuss options or ways to make improvements to the website as it relates to Round Robin and Teams Rankins.

12-Senior tournament September scheduled on 25th and run by Steve McGrew.

DISCUSSION & DECISION

13-Purchasing SDTTA with the new design Shirts.
Proposed by Thu.
Yes 5 NO 0

14-It’s a great idea to give SDTTA shirts to few young players of our club as a gift to encourage them to improve their games for our club’s future hope!
Proposed by Behnam.
Yes 5 No 0

15-Picnic on September for our members scheduled on Sep 24th, 2022.
Yes 5 No 0

Javid Khazaeli
Secretary SDTTA Board of Directors

ANNOUNCEMENT & REPORT

Attendees; Danny, Thu, Behnam, Javid, Amir* Dennis (Ruben not present) and Matt one of our club members.

1-Donations’s funds received from Patty Wasserman,& Simon Lee and Yuman Young and Appreciation Letters mailed from SDTTA board by Thu!

2-Mini Olympic League VOL 2 is back and scheduled on August 20-21. Tournament director Javid!

Yes-5       No-0

3-BORKO CUP Team Tournament October 15th & 16th.

Our yearly tournament this time called “BORKO CUP” scheduled on October 15-16 and will be posted on Omni-Pong to register online! Tournament director Javid!

Yes-5       No-0

4-Member Relation Director position selection* 

Amir Hamdy was selected .

Yes-5      No-0

5-Purchasing new Barriers, Scoreboards,

25 Barriers and 15 Scoreboards purchased for upcoming tournaments and replacement with the old damaged one to keep our club professional look and beautiful for our visitors!

Special thanks to Thu for spending lots of time and effort for finding a good deal and being a excellent shopper!

6- Thu mentioned the lighting upgrade for our club, Behnam said there is a schedule for technicians to come for inspection, most likely this week.

7-We need to get more active on Facebook, Instagram and YouTube to promote our club to get more members! Proposed by Javid

Board going to ask Daryl for help and advise.

8-Financial Reports/

Renewal Policy Transmittal Client Code: SANDIE10  Named Insured: San Diego Table Tennis Association Coverage: Directors & Officers Liab Payee Company: United States 06/14/2022 to 06/14/2023 9-Member master list-FY22

DISCUSSION & DECISION

10-Fire Department Group Tournament on Tuesday June 21st 3:30pm – 8:30pm.

Danny & Amir together running it.

 Yes-5     No-0

11-Weekend RR tournament on Sundays

Good results turnout and It is getting stronger each week.  A lot of players would like to continue Sunday tournaments. Proposed by Behnam.

Yes-5    No-0

12-Background Check & SafeSport for all Coaches and Tournament Directors!

Javid and Behnam already passed and received the certificate! Amir and Salam are required to pass Background Check & SafeSport as well!

Yes-5     No-0

13-2 Hours a week Volunteering coaching proposed by Behnam,

We give privileges to be a Coach for our club and exercise their coaching with our members.

In return they need to spend at least 2 hours a week Volunteering Coaching for Our members! 

Yes-3     No-2

14-Did you know?

Originally Proposed by June in past,

Javid going to post it every month to appreciate and respect June for the great things he did while he was Chairman of the board! Proposed by Javid!

Yes-5      No-0

Sincerely,

Javid Khazaeli
Secretary SDTTA Board of Directors 

ANNOUNCEMENT & REPORT

1-Financial Reports
Statement Financials Summary as of May 5, 2022 for the San Diego Table Tennis Association completed and reported by Ruben.
2-Member master list-FY22
3-Purchasing New Barriers ,Score Boards, Nets
Behnam and Ruben going to order those items after the final inventory by board
Yes-4 No-0
4-Javid proposed we need the some of those Barriers with Noticeable colors to divide between practicing court and access road on any tournaments or practicing proposed by Javid.
Yes-4 No-0
5-Overhead LED lighting retro-installation already voted
(5 Yes-1 No)
Associated expenses including parts and installation to be shared with badminton and pickle ball and estimated $2,800 total project /3=$940 to SDTTA as estimated.
Waiting for city decide when and going to install.

DISCUSSION & DECISION

6-June announced not interested being part of the Board along with Jean, our Member Relation Director, resigned and for replacement for their positions selections
Amir Hamdy was nominated for the board and will be discussed by next board meeting.
Yes- 4 No-0
7-Borko’s learning school Volunteer Coaching by Javid!
To appreciate memory of Borko and what a wonderful things he did for our club Javid is offering to pick One of the slow nights of the week and starts Volunteering Coaching for 2 hours a week on Mondays, exactly like Borko used to do. Proposed by Javid
Yes-4 No-0
8-Borko Cup
Weekend Team competition sometimes in August,
Dedicated to Borko and suggested his wife give the prizes to the winners,
proposed by Javid
Yes-4 No-0
9-Fire Department Group Tournament on Tuesday June 21st 3:30pm – 8:30pm.
Since Javid is not available anymore on Tuesdays to run the tournament,
board suggested would be great if Danny or Behnam or together running it.
Yes-4 No-0
10-Thu, suggested Mini Olympic San Diego League it’s little too many strong players and could be little more reasonable fee to register for our members.
Javid’s response to this comment was,
We are hoping and looking to find few sponsors so hopefully not even paying to register!
Javid and SDTTA’s goals and wishes for creating this kind of tournament to get every single clubs and players involved with Mini Olympic San Diego League to bring Table Tennis sport to the better level in San Diego county!

Sincerely

Javid Khazaeli
Secretary SDTTA Board of Directors

7:00 – 8:15pm
Attendees Danny, Thu, Behnam, Javid, Ruben ( June and Jean on the phone )

Announcement & Report
1- Donation from Patty Wasserman & Appreciation Letter going to be mailed as soon as we receive the funds.
2- Sponsorship Nittaku Balls from Paddle Palace
June secured 1,440 Nittaku balls sponsored by Paddle. Unclear as to when the balls will be shipped to SDTTA
3- Financial Reports/Statement
Yearly Financial Audit completed and discussed. No outstanding items or deviations identified by the Auditor(Salaam). Explained by Ruben.
Also related to this, the City SUP was revised and approved by the city. Ruben issued a $404.00 check to the City to pay for the Special Use Permit of the facility for 3 years. June Lim, Ruben Guilloty and Victor Johnson II attended the meeting.
Government Filings:
* Filed Federal IRS form 990N
* Filled CA State Form S-100
* Filed State Form 199N

DISCUSSION & DECISION
4- Online Pre-Entry’s Registration instead of registering on the same day of tournaments proposed by Javid originally,
Javid suggested there needs to be deadline date of at least day or a couple days before the tournaments to have enough time for seeding the all-registered players.
Doing it in the same day of tournaments is not a good idea. They need email or contact only the tournaments Directors, not everyone on the SDTTA Board.
(Yes-7 No- 0)
5- Nittaku Weekend RR Tournaments suggested to be continued on Sundays!
(Yes-6 No-1)
June is not interested to continue running the Nittaku RR weekend tournaments because it’s not going to be on Saturdays anymore.
6- Mini Olympic 3 Players San Diego league on Sundays.
Grand Opening May 1st.
proposed by Javid
(Yes- 6 No-1)

7- New type with June’s original idea of Barriers at $50 each to replace with old barriers Proposed by June
(Yes-1 No- 6)
8- Second Option
Purchasing New Barriers suggested by Phil Van De Wiele it’s on sale for $20.00 each.
it’s going to be next monthly board meeting’ agenda item and not decided yet.
Stag Barrier: Polyester
230 cm x 70 cm (7.5 ft x 2.3 ft)
It’s still on Discussion & Decision on next month board meeting.
June proposed to Increase the Annual membership fee from $50.00 to $70.00 for new members in 2023 to cover costs of the new barriers and the replacement of old cards by a new magnetic badge cards. Each encoded new card will contain name, membership status and rating.
(Yes-2 No-5)
9- New layout of Mini Olympic San Diego League team tournaments including (Umpires, scoring boards, Safe access road, Pictures or recording some of the games) exactly like Javid did on Weekend Nittaku RR on April,02,2022.
proposed by Javid.
Javid believe this is the best way to find Sponsors for the much bigger Tournaments to come in future for our Club.
(Yes- 7 No- 0)
Behnam proposed whoever runs the tournament has the option to set up the way they see fit. There is no right or wrong way.
(Yes- 7 No- 0)
Javid proposed we need the Barriers with Noticeable colors to divide between practicing court and access road on any tournaments or practicing proposed by Javid.
(Yes-7 No-0) (Yes-7 No- 0)
10- June had proposed to “Did you Know?” article to be posted by the Board members? This article should relate to Table Tennis and board members were assigned for each month.
(Yes-7 No-0)
11- Fire Department Group Tournament on June 19th or 20th Javid is volunteering to run the tournament.
(Yes-7 No-0)
Tuesday 3-8:30pm
10-Adding 100-150 To all members ratings to bring the value of the club up for to get Sponsors & and brings Stronger Players to our club and tournaments?
He suggested please don’t forget 98 Percent of our members don’t even register to any USTTA tournaments? Javid believes our members ratings are not accrued?
Proposed by Javid
(Yes- 2 No-5)
12- Team league status hearing by Jeff Rui was requested and scheduled many times for Jeff to come to the board and explain all the details in person but he rejected.
June Proposed,
His correspondence by the mail is limited to FY19 a 20. This timeline is outside of the provision of the
current FY2022 Board. If anyone is willing to pursue, have previous board involved to resolve. He still needs to pay back the remaining balance of $238.00 to SDTTA.
(Yes-6 No-1)
At the end of the meeting Ruben also mentioned that he had sent a draft of the 2022 Budget and received no response (Black Whole) from any member. This will be reviewed in the May Board Meeting

Javid Khazaeli
Secretary SDTTA Board of Directors

Meeting Minutes, 3-8-2022, 6:30 p.m.~8:15 p.m.
Attendees; June, Danny, Thu, Behnam, Javid* and (Ruben and Jean on phone)

ANNOUNCEMENT & REPORT

1. Storage keys inventory
   Large storage keys with Thu, Behnam, Ruben, Denny, Shi, June
   Small storage keys with June, Jaxon and Behnam
2. Membership master list-FY22
   148 members are reported as of 3 MAR
3. Financial report/statement
4. Barriers
   Had been left out on the floor after used by pickeball players. This recurring issue will be addressed thru BPAC.
5. SUP ending on 31 MAY, 2022
   Was submitted to BPAC on 17 FEB, 2022 and the permit by renewal shall be effective thru FY25
6. Weekend RR’s tournament
   Non-weekend RR players complained because there were not open tables due to the event. The board members suggested rescheduling from Saturdays to Sundays.
7. Meeting room reservation (6 Yes-0 No)
   The board approved to pay rent fee ($6/month) to reserve the monthly board meeting room and Facility Use Application 2017 was filed to BPAC on 8 MAR and pending for approval.
8. Team league status hearing by Jeff Ruiz at 7:00 p.m.
   Was requested and scheduled in person. However, he emailed current summary and financial transactions which are subject to verification/validation.
9. Financial Audit month
   Is postponed due to Ruben’s absence
10. Endorsement
    Simon Lee will contribute and donate as his businesses are advertised on weekend RR tournament announcement.
    DISCUSSION & DECISION
11. Secretary position selection* (6 Yes-0 No)
    Javid Khazaeli was selected
12. Scholarship FY22
    June intends and outlines the concept and overall procedures to award purposely local students after the board selection up to 6 students in maximum of $1,500 or $250/student for this year and. However, some board members had difficulty to comprehend the postulation of scholarship or do not foresee the long-term benefits to SDTTA. June decided to scrap this proposal.
13. Overhead LED lighting retro-installation (5 Yes-1 No)
    Associated expenses including parts and installation to be shared with badminton and pickle ball and estimated $2,800 total project /3=$940 to SDTTA as estimated.
14. Two summits competitions on 9 APRIL and 14 MAY
    It consists of 2 players/team, $20 entry fee/team X 20 teams sums up to $400 per event day not including sponsorships out of total $600 prize. Even though the board approved (5 Yes-1 No), however, Ruben stated that he will refuse if any event causes the SDTTA to pay expenses. Thus, June decided not to proceed.
15. New membership cards (6 Yes-0 No).
    Replacing old cards by a new magnetic badge cards was proposed by June. Each encoded new card will contain name, membership status and rating; activation date by October will begin issuing on January, FY23.