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Meeting Minutes: 6-19-2012

San Diego Table Tennis Association

Board Meeting

 June 19, 2012

Balboa Park Activity Center Board Room

This meeting is open to all members of the SDTTA. Call to order 7:15 pm by Ron. SDTTA Board Members Present:  Ron Spencer, Frederick Cheung, Borko Dragojlovic, James Kahn, Shelley Hardy, and Shariq Ansari SDTTA Board Members not present:  Bill Chang. SDTTA Member present:  Jerry Harris The motion to approve May 15, 2012 SDTTA Board Meeting minutes was made by Ron and seconded by Shariq. Communications not on the agenda have a limit of 3 minutes. Action Items:
  1. Treasurer’s Report:

a.   Bill Chang gave the Treasurer’s report to James and he will give the report to the Secretary tomorrow and will go over the report at next month’s meeting in June.

b. The status of money returned from cancelled tournament is that the form has been turned in to BPAC director Michelle.

c. The SDTTA board members wanted to discuss whether or not to renew D&O policy with Wells Fargo Insurance was of any value.  The Board asked former board member Jerry Harris to attend and answer this question.   Jerry stated that it protects us board members against any law suits against as board members whether they are frivolous or not.  The Board members voted that it is in our best interest to continue the insurance policy.

  1. Webmaster Report –No report
  2. Peewee/Jr report/ Angie – Brana – Earl:  The name of this group has been changed to the Juic Team.
  3. Equipment/Executive Director’s report:
    1. Net breakage is down.  On one new table it has been observed that the plastic support under table holding the metal base has cracked so we need to put an orange sticker on it to have it held evaluate the damage.
    2. James Kahn gave an update on the new Friday night top table.  It is a work in progress and will be continued to see if more people come Friday night as an incentive.   James is in charge and will reserve two rows and it will start at 5:45 pm.
  4. Membership report: Current membership is 237.  It was stated that children in families may not be registered and to add them a fictional email address needs to be made on them so that the registration site will accept them as members.
  5. Old Business:

Tournament update:

  1. The Neil Smythe Memorial Table Tennis has been tentatively set for November 10 and 11, 2012.   Ron will contact BPAC to see if the date is open and he will contact USTTA for setting the sanctioned tournament.  James will look for a tournament director and email the board members in one week.  Ron stated that if no one else would volunteer as Tournament Director that he would do it.  James has a list of members who are interested in helping with the tournament.
  2. Frederick Cheung:
  1. Recommended that writing up a statement explaining the purpose of this tournament be put on the SDTTA website for our members to read and increase interest in this tournament.  Ron volunteered to write and have Daryl put it in the website.
  2. Put on the board a list of suggestions on how to run this tournament smoothly which included:
    1. Check in – tags to ID players
    2. Table Chiefs – enforcement policy
  1. Enforcement policy
    1. 2 min warm-up enforcement
    2. No stalling
    3. Only tournament matches in area
  1. Scheduling – electronic vs. manual schedule and most players prefer round robin style rather than single elimination.   A first time category will be decided later.
  1. Clean up and set up:  The possibility of hiring a cleanup crew on the last day has been suggested.

b. Sample barriers and table from HiQua TT – Frederick will check with HiQua when he goes to LA about the barriers.  Ron wants to evaluate the quality of the HiQua tables before purchasing any.

  1. New Business:   SDTTA annual picnic date has been scheduled for September 15th at 12:30 pm.

The motion to adjourn was made by Ron and it was seconded by James.

The next meeting is July 17, 2012.

Respectfully Submitted,

Shelley Hardy, SDTTA Secretary

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