San Diego Table Tennis Association Board Meeting September 15, 2009 7:00 pm BPAC Board Room This meeting is open to all members of the SDTTA

SDTTA Board Members Present:  Jerry Harris, Bill Cooper, Scott Roberts, Mark Adelman, James Kahn, Angie Bengtsson SDTTA Members Present:  Borko Dragojlovic, Son Young Kahng Call to Order:  Jerry Harris 7:05 pm Agenda:  Provided by Jerry Harris Approval of Minutes:  2 corrections noted on August 17, 2009 minutes regarding Gala.  Motion to approve August 17, 2009 minutes as corrected made by Bill Cooper, second by James Kahn.  Motion carried. Treasurer’s Report:

1. Income Statement Report – as of August 31, 2009, YTD total income is $15,343 from memberships and $647 from league.  YTD total expenses is $18,136.
2. Net Worth –SDTTA’s assets are now cash ($25,626) and tables ($17,917), for total assets of $43,543.
3. With the cost of the gala (anticipated cost of about $10,000, collection of about $2,000, and donation of $5000), estimated total cash at year end to be around $20,000.
4. Motion to move banking account from Chula Vista to Point Loma (Union Bank on Rosecrans) made by James Kahn, second by Bill Cooper.  Motion carried.

Board Nominations: Board members are still approaching possible candidates to determine who might be interested. Gala:

1. Neil S. has a head count of 134.  Neil S. was reimbursed for his costs for the Gala of about $5000 so far.
2. The following awards for 2009 will be presented at the gala:  longest member = Bill Cooper; lifetime achievement = Neil Smyth; most improved player = Daryl Sterling; bright idea award = Scott Roberts (for the taller barriers); most inspirational = Rodel Valdoria; and most dedicated = Mark Adelman (putting together finances, and video presentation for the 50^th anniversary gala).  James Kahn will take care of getting the plaques, which will be presented after the gala.
3. Motion to apply a $5000 donation from Direct Securities toward the gala made by Bill Cooper and second by Mark Adelman.  Motion carried.
4. A multi-media video presentation has been put together by Mark Adelman.  His friend will bring all necessary equipment on the night of the gala.  Thank you Mark.
5. Program is being set up for 140 guests.
6. Publicity:  Neil has sent out information to local newspapers and TV stations.  We are expecting Christian del la Cruz from USATT, Patty Martinez, and Stacy LaMedica head of Balboa Park and Recreation.
7. Scott Roberts is working on getting a commemorative 50^th year anniversary t-shirt, but it will not be ready by the gala on Saturday.

Calendar:

1. September 19, 2009 (Sat)= 50^th Anniversary Gala.
2. October = NATT Tournament.
3. November = Club Tournament.

Equipment Report:  Barnes Tennis Center requested to borrow tables this weekend.  We will charge the usual $20 delivery and $100 for each of 5 tables.  The tables need to be tied in and have the brakes on so that they can remain in good shape.  Otherwise, Bill stated that the equipment report is the same as usual. Coaching: Stellan and Angie Bengtsson are back.  However, Stellan needs a hip resurfacing surgery soon, so it is not clear when coaching will resume.  Website: Suggestion to not keep the blog on the front page to be viewed at all times.  Another suggestion was made to place a facilities picture so that it is not too plain. Motion to adjourn made by Mark Adelman, second by Bill Cooper.  Meeting adjourned at 7:45p.m. Next Meeting:  October 20, 2009.

I have been informed by Borko (the tournament director for the Senior Olympics this weekend) that club members can start coming at noon today to start open play! I have changed the calendar to reflect the change. See you there!

San Diego Table Tennis Association Board Meeting August 17, 2009 7:00 pm BPAC Board Room This meeting is open to all members of the SDTTA

SDTTA Board Members Present:  Jerry Harris, Bill Cooper, Scott Roberts, Mark Adelman, James Kahn SDTTA Members Present:  Neil Smyth, Son Young Kahng Call to Order:  Jerry Harris 7:05 pm Agenda:  Provided by Jerry Harris Approval of Minutes:  No corrections noted.  Motion to approve July 21, 2009 minutes made by Bill Cooper, second by James Kahn.  Motion carried. Treasurer’s Report:

1. Income Statement Report – YTD total income is about $15,000 and total expenses is about $15,000.
2. Net Worth –SDTTA’s assets are now cash (about $27,000) and tables (about $18,000), for total assets of about $45,000.
3. BPAC Hours –Anticipate SDTTA’s share of extra hours for 2009 will be $5000.

Membership Report:

1. Membership Collections / Procedure – Logistics in place to collect dues.  Still need to place pictures of Board members on the bulletin board so people don’t doubt who the collectors are.
2. Data base (Mark) – Database has been updated.  Mark will email it to be passed out to board members.

Fundraiser: Ron Spencer agreed to help with a fundraiser to pay for the extra hours for next year.  All funds will be fully tax-deductible with individual receipts.  BPAC requests that all funds be received within a 2 -3 week fundraising drive for logistic purposes.  All funds raised will be to buy extra hours only.  There will be different levels of donation pledges:  platinum ($500), gold ($250), silver ($100) and bronze ($50), where everyone donating silver and above will receive a 50^th anniversary t-shirt.  Scott will look into the 50^th anniversary t-shirts.  The fundraiser can be announced at the Gala, and the fundraiser can happen during October, before we need to make the decision regarding membership fees for 2010.  We will need a committee of about 10 people to help Ron.  If each committee member commits to pledge $100, then we can start off the temperature gauge at $1000 already.  SDTTA website can have a temperature gauge and list of contributors. Board Nominations: Board members are still approaching possible candidates to determine who might be interested. Gala:

1. Neil S. has a head count of 91 so far, including 22 he picked up tonight.  We still need some volunteers (1) at the door from 6 to 7pm, firm but diplomatic to check in people and collect any funds, (1) to set up centerpieces from 5 to 5:30pm, and (2) to help remove trash from 9:30 to 9:45pm after the gala.  Neil and James will be present at Thurs RR with sign -up sheet and volunteer sheet for the Gala.
2. Neil S. was reimbursed for his costs so far for the Gala, etc.:  $342.07 (invitations), $344.26 (card protectors for membership), $50.57 (posters), and $264 (stamps).
3. So far, the gala will begin at 6pm, buffet at 6:15pm, speeches at 7:15pm, and then socialize and dance until 9:30pm.
4. To cut costs, Neil found someone who will do the photography for free.  Marissa is $400, but she knows all the members so it might be better to have her do the photography.
5. Patty Martinez may not be able to make the gala.  Her mother is in the hospice and not doing well, and Patty just had surgery last week.
6. It would be nice to have a multi-media presentation of the 50 years of SDTTA.  Mark has 2  photo albums, a book that shows some history of SDTTA (History of Table Tennis), there are some Youtube videos online  (such as DJ’s NATT win this spring and of Stellan’s World championship), some news coverage in past few years, etc.   A timeline of events from 1959 to now is also a possibility.
7. Since there will be no picnic this year, all awards should also be presented at the gala.  Some awards can include outstanding achievement, most inspirational, longest member = Bill Cooper (can tell how SDTTA started and detail some highlights), lifetime achievement = Neil Smyth (motion to present Neil with a plaque made by Bill Cooper, second by Mark Adelman, motion carried), and motion to present an award to Jerry Harris for all his leadership during the financial crisis of SDTTA made by Bill Cooper, second by Mark Adelman, motion carried.
8. Don’t forget to announce the fundraiser for October.
9. Email everyone encouraging them to come, to volunteer, and it’s not too late to RSVP!

Calendar:

1. Stellan and Angie Bengtsson will return on September 10th.
2. September 19, 2009 (Sat)= 50^th Anniversary Gala.
3. October = NATT Tournament.
4. November = Club Tournament.

Equipment Report:  (Bill)  The 6 “double barriers” are working out great.  Remember to use the low barriers on edges so it’s easier to go over them to get balls.  Large barriers should not be stepped over or leaned on.  Bill was also able to order 20 large barriers (the ones no one makes anymore) through TT Pioneers in Quebec, Canada for a 35% off discounted price ($584 + SH).  In 2007, we paid $303 for 8 large barriers, so this was a great deal.  They will be placed in storage for now. Motion to adjourn made by James Kahn, second by Scott Roberts.  Meeting adjourned at 8:40p.m. Next Meeting:  September 15, 2009 (Tues).

Here are the member results for the National Senior Olympics!

Event	Player	Medal
Women’s (50)	S. Hardy
Women’s (60)	K. Nichols
Women’s (75)	R. Star
Men’s (60-64)	T. Wai
Men’s (70)	J. Supernak
Men’s (57)	P. Wandewielle
Men’s (51)	D. Umel Sr.
Men’s (65)	B. Tran
Men’s (68)	M. Adelman
Men’s (55)	W. Henderson
Doubles Mixed (55)	Suresh/Hardy
Doubles SS (60)	Supernak/Wai
Doubles SS (55)	Adelman/Kann
Doubles SS (55)	Smyth/Dragojlovic
Doubles SS (60)	Suresh/Tran
Doubles SS (60)	Fahlstrom/Parikh

This notice was posted on the SMC Table Tennis website:

Location: Palo Alto, CA More Info: Click here Date: August 8th – 15th, 2009 Sports Chair: Dennis Davis Dennis Davis was the organizer of the 25th Anniversary Ping-Pong Diplomacy at Stanford University.  He has organized and managed many local table tennis tournaments. Davis managed the table tennis competition for the 2006, 2007 & 2008 Bay Area Senior Games.

San Diego Table Tennis Association Board Meeting July 21, 2009 7:00 pm BPAC Board Room This meeting is open to all members of the SDTTA

SDTTA Board Members Present:  Jerry Harris, Angie Bengtsson, Bill Cooper, Scott Roberts, Mark Adelman, James Kahn SDTTA Members Present:  Daryl Sterling, Neil Smyth, Son Young Kahng Call to Order:  Jerry Harris 7:05 pm Agenda:  Provided by Jerry Harris Approval of Minutes:  No corrections noted.  Motion to approve June 16, 2009 minutes made by Bill Cooper, second by Mark Adelman.  Motion carried. Treasurer’s Report:

1. Collection Status/procedure and Income Statement Report (Mark) – Collection of dues in June was about $1700, and July to date was about $1200, of which $400 was collected from Thursday Round Robins in the past 2 weeks.  YTD summary of income:  membership =  $13,869;  league $647;  total income =  $14,516.  Total expenses YTD =  $14,597, so we have an overall deficit of $81 for YTD.
2. Stock Report / Policy  and Net Worth – Per last Board meeting, Neil Smyth closed the brokerage account and transferred the money to Union Bank.  SDTTA’s assets are now cash ($27,690) and tables ($17,916), for total assets of $45,607.
3. BPAC Hours – Received a bill of $5000 for buying more hours.  Anticipate a total bill (for year) of around $20,000 for extra hours, of which SDTTA’s share will be $5000.

Membership Report:

1. Membership Collections / Procedure – Clarification of one-time fees for non-members:  $5/day for adult, $1/day for children under 18, and  $1/day for players from Mexico (mostly Mexicali and Ensenada) based on long-time understanding and history.  Also make sure all information on the yellow membership sheets are legible.
2. Data base (Mark) – A shortlist of names and payments made will be distributed to Board members to help facilitate membership dues collections.  Need to give Neil the longlist of membership names + addresses to send out gala invitations.

Gala:

1. Neil S. brought sample invitations/RSVP cards and large poster to be put up regarding the 50^th anniversary Gala event for SDTTA.  Discussed need to promote the gala, especially its importance, value and historical significance.  It will be featured on the SDTTA website.  Total anticipated cost of the gala is $14,600 for 400 people.  Mark Adelman made a motion to charge $20/adult, $10/child under 18, and $30 at the door.  Second by James Kahn.  Motion carried.
2. Mike Gift, who will be serving as a DJ at the Gala, made a request for $100 in advance.  His total charge is $150.  Motion made by Scott Roberts to approve the $100 advance.  Second by Angie Bengtsson.  Motion carried.

Board Nominations: Discussed possible candidates to fill the vacant Board position.  Board members will approach possible candidates to determine who might be interested. Calendar:

1. August Board Meeting – the usual room is not available, so either the date or the place will be changed.  TBD.
2. Stellan and Angie Bengtsson will return on September 10th.
3. September 19, 2009 (Sat)= 50^th Anniversary Gala.
4. October = NATT Tournament.  NATT received a bill from Michelle (BPAC) for $5000 to use BPAC in October.  NATT thinks the bill too high and may cancel the event at BPAC.  Alternatives will include moving it to LA or finding another venue in San Diego.  Their April bill was around $4000 (after much negotiation by Jerry H.) and last year’s Oct. bill was around $3500 for use of BPAC.
5. November = Club Tournament.

Linda Vista Training Facility:  Ira, the supervisor at Linda Vista will be on vacation for 1 month.  We will start in September after Stellan and Angie returns.  The hours will be Tues AM and PM (Jr training), Thur AM, Sat AM (Jr training) and PM.  We will need adequate supervision over the equipment by SDTTA members at all times. NATT Letter: Jerry Harris reported that NATT may send tables for us to try.  Bill Cooper reported that Butterfly is also putting together an offer for us. Equipment Report:  Bill Cooper has put together 6 “double barriers” to replace the cardboard barriers, which are expensive (~$400) and easily worn out.  Trial use was positive, especially for multi-ball purposes and as a barrier between TT and volleyball/badminton areas.  He also reported that pieces from the nets are being stolen (parts that screw on).  Our website should remind players to be careful with the equipment. Webmaster’s Report: New website should feature SDTTA highlights on its homepage, such as DJ’s NATT championship and the Gala information.  The side area should include such information as upcoming tournaments, Board members/minutes/agenda, ability for members to update their email, a suggestion box which would be forwarded to all the Board members, TT Etiquette (including care and maintenance of equipment), and links to feature videos. Miscellaneous: SDTTA board member business cards need to be made for Mark Adelman and James Kahn.  It needs to be revised for Angie Bengtsson. Motion to adjourn made by Scott Roberts, second by Mark Adelman.  Meeting adjourned at 9:15p.m. Next Meeting:  TBD, either August 17, 2009 (Mon) or August 18, 2009 (Tues).