December 10, 2019 SDTTA Board Meeting

Called to order at 7:06PM

All board members present. Newly elected board members present: Jeff Ruiz, Jean Shi, Ruben Guilloty.

• November minutes: approved pending amendments.
• Amendment to By-Laws
  • Proposal to clarify By-Law concerning candidate eligibility to run for the board.
  • By-Laws state “The Board will confirm that each candidate has been a member in good standing for at least one year preceding the election”
  • Proposed change/ clarification to state: “The Board will confirm that each candidate has been a member in good standing for at least twelve months preceding the start of the term of office. A membership obtained during the month qualifies as a membership for the entire month.”
  • Change to the by-laws proposed to allow members who join in January to be allowed to run for a board position the following year.  
• Coaching: the city is not allowing additional coaches / coaching applications.
• San Diego Open Tournament
  • Tentatively scheduled for May, dates still undetermined.
    • Need to check other tournaments scheduled to avoid conflicts.
  • Phil and Jaxon now have access to Omnipong.
  • The club would like to hold a smaller tournament in February to test the Omnipong software.
    • Smaller tournament may be sanctioned.
  • Club member Maurizio Bassi also developing tournament software. The club may evaluate his software along with Omnipong.
  • Phil to propose February tournament in January board meeting.
  • Board may consider running SD Open tournament in house pending results of smaller tournament.
    • A large obstacle to running the tournament in house is collecting entry fees and distributing prize money.
• Election volunteers: the board would like to gift a 3-pack of Nittaku balls to members who volunteered to collect election ballots.
• Treasury Report
  • In 2019, the club collected $21k and spent $19.6k
  • May need to distribute 1099 forms to all persons who received $600 or more from the club.
    • May or may not include reimbursement money
    • Consult with treasurer from badminton club and or Jerry Harris
    • In the future, it may be better for board members to make purchases exclusively using the Club Card to avoid reimbursement checks.
• Website: On the motion for Bob to continue to update and maintain the website the board voted 7-0 in favor.
• Club Survey: Phil shares the results of his club survey. Results to be shared on the website.
• The club’s USATT membership needs to be renewed. Dennis is working on the renewal process.
• Club Closures in January: the 11th, 12th, and 19th
• International Relations Committee: On the motion for Behnam to organize an international relations committee to serve as a liaison with foreign players such as those from the Baja Club, the board voted 7-0 in favor.
  • Behnam / the committee will post dates when the Baja club or other clubs may be visiting to encourage a high turnout from San Diego club members.
• Coaches on the board:
  • Since 3 out of the 7 new board members are also currently coaching at the club, the board suggests they collectively offer weekend seminars or free coaching sessions for club members.
  • Jeff has completed Safe Sport requirements and is awaiting confirmation of completion.
  • On the motion that for future board votes relating to coaching at the club, Perry, Jean, and Jeff get a combined vote counting as only a single vote, the board voted 7-0 in favor.
• Membership drive in January: 3 packs of Nittaku balls need to be ordered.
• Member Richard Kinsler and Phil to run next Thursday night Round Robin
• Behnman suggests that since Phil received the most votes in the election, he should be nominated to be the board president.

Meeting closed at 8:18PM