2019-02-12_SDTTA_Minutes

Meeting called to order at 7:07PM, all board members present. Guests include Jeff Ruiz, Jean Shi, Jene Alan, Pam Kochman.

• Team League status/ news presented by Jeff
  • During January 2019 board meeting, $500 was approved for trophies, this sum will be added to prize money instead.
  • League currently has 85 players signed up, 8 from Baja
  • There are 12 teams in the first division league, 6 teams in second division
  • Schedule Request:
    • Two matches on Saturdays and Sundays.
    • First match at 10AM and second at 1PM.
    • Two rows of tables, two tables per row.
    • Board approves 7-0 with the exception of Sunday tournament. The league may still hold a 1PM match
  • Music
    • Trial of music being played before and in between matches as long as complaints aren’t received.
  • Social Media
    • Facebook and Instagram accounts can be made to promote the club.
  • Equipment
    • Chairs and towel racks can be used.
    • Shirts: new shirts on hold since the board ordered shirts already.
    • Sponsorship
      • Jeff to inquire about sponsorship offers.
      • Possible funding in exchange for banners placed on barriers.
• Jean Shi Coaching
  • Jean’s Safe Sport paperwork has been submitted and is pending approval.
  • Once proper documentation is acquired, Jean will continue with group coaching sessions aimed to prepare players to participate in the Meiklejohn tournament.
  • Training sessions can be held Mondays and Fridays.
• San Diego Open Tournament
  • Steve spoke with Atilla about scheduling. Atilla to work with Earl to help streamline events and match times.
  • SDTTA membership list to be provided to Atilla to work out the half price for club member entry rate.
  • Barriers will be ordered on the 25th of February for cheaper shipping rates.
• Treasury Report
  • Dennis is inquiring with the bank to move a portion of the club’s money into a savings account so that it will accrue interest.
  • Dennis requests that all board members keep records of the amount of money they give him and that the P&L is reviewed by everyone.
  • 2018 taxes have been paid
  • Dennis would like to transfer passwords and account info to at least one other board member (Steve and Phil candidates).
  • For purchases, it is easier for Dennis to directly make the purchase instead of compensating board members’ expenses.
• Other Business.
  • Players must abide by the rec-center’s dress policy which includes wearing shoes.
    • Valid medical documents may allow for exceptions.
  • The equipment room was cleaned by Jeff, Bob, and Steve.
  • The fire fighters tournament will be held at the club on June 25. They have reserved two rows of tables.
  • Jaxon, Steve, and Jeff to possibly become Safe Sport certified.
  • A member suggestion was made to officially designate “Challenge Tables”, especially during crowded times.
    • The board will try to establish tables 1-4 being challenge tables on Thursdays before the round robin
    • Tables will be labelled as challenge tables and players on those tables must accept challenges.

Meeting adjourned at 8:22PM