SDTTA Monthly Board Meeting February 11, 2020

Balboa Park Activity Center Board Meeting Room

Call to order at 7:09PM

• Board Members present: Steve McGrew, Phil Van De Wiele, Jeff Ruiz, Jean Shi, Dennis Seisum, Perry Shwartzberg, Ruben Guilloty
• Other Members: Mustafa Ucozler

• Steve submitted the January Minutes for approval. All approved except Dennis and Ruben because they were not present, otherwise the minutes were approved unanimously.
• Mustafa and Chi Sun Incident
  • Mustafa described the incident that occurred on January 23^rd between Chi Sun Chui and him following a summary he prepared and brought copies to the meeting. In addition the Board was provided with write ups from Jaxon, Chi Sun, Vadim and Puneet. Details of these will be kept in the Board files.
  • At the end of the discussion, Steve recommended (and board agreed) for Ruben to issue a summary letter of the investigation (attached) describing the incident . During the week,  other commentary has come forth on how to communicate the warning to both players, but in summary agreed to not take further disciplinary action and we will document the Verbal action.  
• SDDTTA OPEN
  • Steve/Perry discussed that we will get a $1,000 gift Certificate from Paddle Palace to print their Logo in the SDTTA Open Tournament Entry Form.  All members agreed.
  • There were other recommendations submitted by Perry to increase the prizes on some of the events. All recommendations were accepted and will be included in the Omnipong SD Open page.
  • Discussed the options for lunch or vouchers and agreed that we will provide FREE lunch vouchers to participants for the day of their events. At the time of Registration the participants can purchase additional vouches for family and friends at $8.00 per person. NO VOUCHERS WILL BE SOLD AT THE TOURNAMENT, only sold during Registration.
  • Perry and Dennis suggested we hire Clean and Pick up resources to help at the end of the tournament. There was agreement to proceed with this option. In addition we also agreed to solicit the help of volunteers to also help us pick up and that we would compensate them with Dinner right after the event covered by the Club. 
  • Perry suggested the purchase of a Swifter to clean the floors. It was approved by the Board.
• OUTREACH PROGRAM
  • Jeff brought a general overview of his proposed Table Tennis Outreach Program (attached). There was consensus that the outreach program will be a good thing to do and we agreed that Jeff will be in contact with the different City Community Activity Centers to initiate communications with Management to see how they can participate, support and help us finance this program. Jeff also has certain potential sponsors in mind that can help financially, He will approach them. Jeff ‘s preference is to start with the City of Chula Vista. He will be approaching them and will come back to the Board with their feedback.
• By Laws & Do’s and Don’ts
  • Phil indicated that he has some recommendations of changes the by laws and updates to the Do’s and Don’ts. Phil will update at the next meeting. He also plans to combine the new brochure’s Dos and Don’ts with the Dos and Don’ts Jerry presented that he took from our website.
• October Sanctioned Tournament
  • With the experience gained with the Monthly Tournaments under Phil’s direction we believe that we can have a Sanctioned Tournament in the October timeframe. Phil will identify a Team to help him plan and execute the event.
• Board Organization
  • During the January meeting it was proposed for Ruben to be the Secretary, but during the February meeting Dennis indicated that he needs to transition out of the Treasury activities as he has been in the position for several years. The Board agreed to appoint Ruben (me) to begin a transition into treasurer and that by 2021 Ruben could take over the position and replace Dennis. The Board agreed.
  • Dennis to meet with Ruben to initiate Treasurer integration and transition process
  • As a result of this, Perry will take over the Secretary position moving forward.  All agreed.
• Miscellaneous / Others
  • Confirmed agreement of the SDTTA Subsidized Training at $75.00 X 2 sessions X 3 Trainers = $450.00 + $5.00 to be paid by each student.
  • Trainers (Perry, Pisa and Jean). Perry to post sign-up sheets and set up training schedule.
  • Steve indicated that Patrick and Jema were requesting training support for their upcoming competitions. We agreed that they can join the subsidized training program.
  • Patrick wants to see the P&L (Profit & Loss Statement). The board agreed that it is OK to do this. Dennis will bring the most recent P& L and will show it to Patrick. Timing is TBD

Meeting closed at 8:25 PM