2019-03-18_SDTTA_Minutes (Approved: Perry, Bob, Phil)
Meeting called to order at 7:07PM. All board members present except Dennis. No guests.
- February 2019 minutes approved.
- San Diego Open Tournament:
- 50% discount for SDTTA club members:
- Members who pay at the tournament will be able to pay half the tournament fee on the spot.
- Members who paid the full amount online prior to the tournament will be able to collect a 50% refund from Perry.
- If members who paid the full amount online do not collect their refund on the day of the tournament, they will be able to collect their refund from Perry up to 30 days later.
- Juniors tournament entry fee.
- Onmipong states fee entry, should be $15.
- Prizes to remain as stated on flier/ PDF.
- Bob will get new placards for existing trophies to add.
- Perry to talk to Attila regarding juniors fees, possibly expanding juniors’ divisions, and questions concerning players getting dropped out of the tournament for not paying in advance.
- Floor mats required
- Tables to be centered in 40ft aisles with 12ft spacing between tables.
- Sign/poster to explain tournament format.
- Need to make sure players know matches will be played through until completion.
- Players should not leave between matches.
- New Business
- New barriers have arrived and must be assembled before the tournament.
- The most damaged barriers to be discarded or given away.
- Tables: currently have 26 built, will need to build 3 more.
- Need space for new barriers once assembled.
- Sports wheelchair: Steve proposes a sports wheelchair for the club for Borko and potentially other players.
- Some members may start a kickstarter/ gofundme
- Club could potentially match raised funds.
- Meiklejohn:
- Some of Jean Shi’s coaching group may attend as well as other members from the club.
- The club could potentially rent a van for transporting the group.
- Need a headcount to decide.
- Equipment:
- Score cards. Old ones are damaged/ falling apart. Motion to order 4 new sets.
- Ball Program: motion to order another gross.
- Timeout clock: will look into options/ pricing
- Picnic
- Will likely be held in September or October, will decide after SD Open.
- Sponsorships.
- Window for entries still open. In the event that no other applicants submit before March 30, the board votes on the motion to award the sponsorships as follows.
- 3 of the candidates would receive the full sponsorship of $1000 applied to tournament fees. The fourth sponsorship allocation is to be split among the other 3 applicants.
- Jeff Ruiz $1000
- George Pisa $1000
- Keenan Zhou $1000
- Ling Xu $333
- Phong Nguyen $333
- Satish Krishnamoorthy $333
- Motion passes 4-2-1
- Meeting adjourned 8:20
2019-02-12_SDTTA_Minutes
Meeting called to order at 7:07PM, all board members present. Guests include Jeff Ruiz, Jean Shi, Jene Alan, Pam Kochman.
- Team League status/ news presented by Jeff
- During January 2019 board meeting, $500 was approved for trophies, this sum will be added to prize money instead.
- League currently has 85 players signed up, 8 from Baja
- There are 12 teams in the first division league, 6 teams in second division
- Schedule Request:
- Two matches on Saturdays and Sundays.
- First match at 10AM and second at 1PM.
- Two rows of tables, two tables per row.
- Board approves 7-0 with the exception of Sunday tournament. The league may still hold a 1PM match
- Music
- Trial of music being played before and in between matches as long as complaints aren’t received.
- Social Media
- Facebook and Instagram accounts can be made to promote the club.
- Equipment
- Chairs and towel racks can be used.
- Shirts: new shirts on hold since the board ordered shirts already.
- Sponsorship
- Jeff to inquire about sponsorship offers.
- Possible funding in exchange for banners placed on barriers.
- Jean Shi Coaching
- Jean’s Safe Sport paperwork has been submitted and is pending approval.
- Once proper documentation is acquired, Jean will continue with group coaching sessions aimed to prepare players to participate in the Meiklejohn tournament.
- Training sessions can be held Mondays and Fridays.
- San Diego Open Tournament
- Steve spoke with Atilla about scheduling. Atilla to work with Earl to help streamline events and match times.
- SDTTA membership list to be provided to Atilla to work out the half price for club member entry rate.
- Barriers will be ordered on the 25th of February for cheaper shipping rates.
- Treasury Report
- Dennis is inquiring with the bank to move a portion of the club’s money into a savings account so that it will accrue interest.
- Dennis requests that all board members keep records of the amount of money they give him and that the P&L is reviewed by everyone.
- 2018 taxes have been paid
- Dennis would like to transfer passwords and account info to at least one other board member (Steve and Phil candidates).
- For purchases, it is easier for Dennis to directly make the purchase instead of compensating board members’ expenses.
- Other Business.
- Players must abide by the rec-center’s dress policy which includes wearing shoes.
- Valid medical documents may allow for exceptions.
- The equipment room was cleaned by Jeff, Bob, and Steve.
- The fire fighters tournament will be held at the club on June 25. They have reserved two rows of tables.
- Jaxon, Steve, and Jeff to possibly become Safe Sport certified.
- A member suggestion was made to officially designate “Challenge Tables”, especially during crowded times.
- The board will try to establish tables 1-4 being challenge tables on Thursdays before the round robin
- Tables will be labelled as challenge tables and players on those tables must accept challenges.
Meeting adjourned at 8:22PM
After a collaborative effort from the San Diego Table Tennis Association’s monthly board meeting, we’ve decided to implement a 4 Person Team League. The team league will showcase our top players in the area. The team league isn’t only for the top players, it is for players of all skill levels.
We’ve put together a 1 page description in case anyone is interested. Ideally January 20th-27th is the time to sign up with a name and rating. January 28th-February 4th will be the time to form teams. February 5th-12th will be the time to schedule the matches for the 3 month season. Special thanks to Vadim Fedin, Morgan Jimenez, David Flores, and Omiros Reas.
More information can be found
HERE.
John’s Memorial Reception will be on Thursday, February 7th at 4-6pm in Balboa Park in the Alhambra room above The Prado restaurant. Everyone is invited to stop by, have some food and share a story. This will be a chance to celebrate John and a life well lived. I was sort of hoping we could bring over a table and hit some… 🙂 Again, all are welcome, please stop by.
Warmly, John’s daughters Jennifer & Judi and his sons Michael & John Jr.
2019-01-08_SDTTA_Minutes
Meeting called to order at 7:15PM, all board members present.
- Team League
- The board is joined by club members Jeff Ruiz, Morgan Jimenez, David Flores, and George Pisa who present proposal to organize and facilitate a team league with the help of the club.
- Proposed league would include:
- 6 or more teams of 4-6 players.
- Team individuals ratings ranging from under 1600 to 2200+
- Rules dictate number of high level players per team.
- League matches counting towards SDTTA club ratings
- Matches occuring on weekends.
- Matches reserving 1 row of tables.
- 2 tables set up in reserved row for doubles spacing.
- $20 entry fee
- Entry fee collections to be used as prize money for winning teams.
- Pay top 10 players $200 each to participate
- Medals or trophies for winners
- On the motion to approve the league with use of the facility and reserved row during team league match session the board votes 7-0 in favor.
- On the motion to fund league organizers lead by Jeff Ruiz with $2500 to pay for league expenses, the board votes 6-1 in favor.
- December minute: board votes 6-0-1 in favor of approving.
- Smaller tournament organized by Perry and Jaxon still possibly to occur in September. Details to be more thoroughly considered after SD open.
- Equipment:
- Many short barriers are damaged.
- Need more barriers before SD open tournament.
- On the motion to purchase 30 new short barriers (Butterfly) the board votes 7-0 in favor.
- Need balls for robot
- On the motion to purchase 1 box of training balls for the robot the board votes 7-0 in favor
- San Diego Open Tournament.
- Post on Omnipong lists juniors for free. Board will not revise entry fees at this point.
- Balboa park rental agreement for tournament dates is signed.
- Thursday night round robin
- Issues with call in players coming too late.
- Jaxon to write notice to be included in next email.
- BPAC disbanded
- Subsidized coaching
- On the motion to continue the club’s subsidized coaching program the board votes 5-1-1
- Perry to create coaching proposal.
- Sponsorships:
- The board will be collecting applications until March 31st before selecting recipients.
- Financial Report:
- In 2018 the club had an income of $24.2k and spent $26.4k which included $12.6k in table purchases.
- Shirts:
- Bob acquired two sample shirts and found an even preference for the two among club members.
- On the motion to order 175 shirts ~half of each color the board votes 7-0 in favor.
Meeting adjourned at 8:39PM
It is that time of year for the annual SDTTA membership drive. Tables will be setup through-out
the month of January to ease the membership process. You can also register during the Thursday
Night weekly tournament. Any Board member will be able to help you with membership.
This year, we need to have all members read and sign the waiver form which will be supplied.
This has always been a standard practice in the past, but the last few years it has been neglected.
