San Diego Table Tennis Association Board Meeting February 11, 2014 Balboa Park Activity Center

This meeting is open to all members of the SDTTA.

 Call to order 7:05 pm by James.

SDTTA Board Members Present: Bob Koch, James Kahn, Mark Adelman, Behnam Kazemi, Peter Sanidad and John Anderson.

SDTTA Board Member(s) absent:  None

SDTTA Member(s) Present: Simon Lee

Communications not on agenda have a limit of 3 minutes.

Treasurer’s Report:  John discussed procedures on how he would like to have bank deposits done. Only having one or two members making deposits and having as many cash and Pay Pal transactions is our ultimate goal in order to simplify bookkeeping. John talked about having better cash accountability and getting/giving receipts for all transactions whenever possible.

Webmaster Report/ Daryl Sterling – No report.

Membership Report – No report.

Equipment Report:  The club currently has 30 tables on hand with numerous tables needing wheel and other repairs. Mark received a request from the Carmel Valley Rec Center to purchase 2 tables at $600 each. They have a meeting on March 5th to get the funding approved. James is currently working on getting some new Joola tables at last year’s prices.

Action Items:

1. James is having 90 shirts imprinted with the new club logo. Pacific Apparel will doing the silk screening at $4.00 a shirt a one-time setup fee of $100. The goal at this time is to sell the shirts at a break-even price of $20..

2. The Neil Smyth tournament has been approved by the BPAC committee and is scheduled for May 24h and 25th. We had a conference call with Atilla about the tournament structure and there was concern that there were no doubles events but rather “3 Player Team” events. Atilla will research it further.

3. Friday nights have been lacking in attendance and excitement, so a suggestion was made to have a potluck doubles event and have teams chosen randomly. We’ll see how this plays out over the upcoming weeks.

4. The club will be closed for about 20 of the 30 days in March, so we will be looking to get some “friendship” tournaments scheduled with local clubs in the general area. Behnam will be in charge of organizing team events and has one scheduled for March 16th at Westminster to play the Zaman Table Tennis Club.

5. Barney Reed and D.J. Alto expressed interest in coaching at the club. We will put the info up on the website to see if there is any interest by our members. We would also like to have prospective coaches present their ideas and goals on what they would like to accomplish with their clinics.

6. James made a motion to have Simon Lee on the board. Mark 2nd the motion and it was passed unanimously by the board.

7. Bob brought up suggestion of having a Hall Of Fame page on our website. There is currently a plaque in the foyer for listing all members of the SDTTA Hall Of Fame, but there is nothing on the website. Bob will research it more and talk with Daryl to see if we can add this to the website.

 

The motion to adjourn was made by Mark and seconded by Peter at 8:16pm.

The next meeting is March 8th at 12:00pm at Simon Burgers at 4545 La Jolla Village Drive.

Respectfully Submitted,

Bob Koch, SDTTA Secretary

 

San Diego Table Tennis Association Board Meeting January 28, 2014 Balboa Park Activity Center

This meeting is open to all members of the SDTTA.

 Call to order 7:16 pm by James.

SDTTA Board Members Present: Bob Koch, James Kahn, Kiet Tran, Behnam Kazemi and John Anderson.

SDTTA Board Member(s) absent:  Mark Adelman

SDTTA Member(s) Present: Simon Lee

Communications not on agenda have a limit of 3 minutes.

Treasurer’s Report:  Treasurer’s Report was tabled until the next meeting so that Bill Chang can get with the new treasurer, John Anderson, and update him with the club’s current financial state and turn over the database to him.

Webmaster Report/ Daryl Sterling – No report.

Membership Report – The 2014 membership drive  is in full force and we are requiring all members to fill out the yellow waiver forms, since most of them have been misplaced or lost. The online members database is woefully out-of-date and Bob and John have begun getting the database current and removing old and/or bogus entries. Daryl has setup the online payment process to send a copy of the Pay Pal emails to Bob. These are the equivalent of the yellow waiver forms and will be kept on file and also will be proof when handing out the 2014 membership stickers.

Equipment Report:  The club recently sold one of the blue tables to a member for $600. We are looking to sell at least 1 more table. We need to make sure we have a least 28 tables for the Neil Smyth tournament.

Action Items:

1. Introduction of new board members. John Anderson, Behnam Kazemi and Bob Koch were newly elected.

2. Vote on new board positions:

Chairman – James Kahn

Vice Chairman – Behnam Kazemi

Executive Director – Kiet Tran

Treasurer – John Anderson

Secretary – Bob Koch

Public Relations Director – Mark Adelman

All board positions were voted on and seconded by the Board.

3. Discussed putting together a “traveling” tournament team that will play the other local clubs. Members will qualify for positions, which should make for a more competitive and dynamic team.

4. The new club shirts have arrived and the board voted on which logo will be printed on the shirts. The board voted unanimously for the new logo. The idea was discussed of getting sponsor logos printed on the shirts.

5. John Anderson thanked Bob Koch for donating a Windows 7 laptop to the club. The laptop will be used by the treasurer in the day-to-day operations of the club.

6. The Rehab games are scheduled for February 1st, from 9am to 2pm, and the club has offered the first 3 row of tables for the event. As always, volunteers are welcomed.

7. Club member Simon Lee was on hand and expressed interest in playing a larger role within the club. He also graciously extended the use of his restaurants for our monthly Board meetings.

 

The motion to adjourn was made by James and seconded by John at 8:25pm.

The next meeting is February 11, 2014.

Respectfully Submitted,

Bob Koch, SDTTA Secretary

San Diego Table Tennis Association Board Meeting

July 12, 2013

Balboa Park Activity Center

This meeting is open to all members of the SDTTA. Call to order 7:10 pm by James. SDTTA Board Members Present: Shelley Hardy, James Kahn, Mark Adelman, and Bill Chang SDTTA Board Member absent: Kiet Tran and Shariq Ansari Communications not on agenda have a limit of 3 minutes. Secretary’s Report: A motion to approve the June SDTTA minutes was made by Mark and seconded by James. The SDTTA board approved the June minutes. Treasurer’s Report: Bill Chang presented the Treasurer’s Report, which is reconciled thru June 30, 2013. Mark made a motion to approve the Treasurer’s Report and James seconded it. The SDTTA board approved the Treasurer’s Report. Webmaster Report/ Daryl Sterling – No report. Membership Report – No report. Equipment Report: James and David Kim repaired two tables. Thank you James and David for valuable service to our club. Old Business:

1. James nominated Ira Framo to the open position on the SDTTA board. Mark seconded the

nomination and the board approved Ira as a member of the board. The Member Relations

Director position is now filled.

2. SDTTA needs to pay USTTA the affiliated dues before getting on their tournament website. It

will be paid ASAP.

3. Ideas to spark club interest and participation:

a. James will talk to Michelle regarding what the rules are for coaching at our club entail.

b. Mark will volunteer to coach 2 hours on Fridays. There will be posted a sheet for

members to sign up. Target goal for coaching is August 2.

c. The club wants to promote a peewee coach and a junior coach.

The motion to adjourn was made by Bill and seconded by Mark. The next meeting is August 9, 2013. Respectfully Submitted, Shelley Hardy, SDTTA Secretary

San Diego Table Tennis Association Board Meeting

June 14, 2013

Balboa Park Activity Center

This meeting is open to all members of the SDTTA.

 

Call to order 7:06 pm by James.

SDTTA Board Members Present: Shelley Hardy, James Kahn, Mark Adelman, Shariq Ansari and Bill Chang

SDTTA Board Member absent:  Kiet Tran

 

Communications not on agenda have a limit of 3 minutes.

 

Treasurer’s Report:  Bill Chang presented the Treasurer’s Report, which is reconciled thru May 31, 2013.

Check # 1148 was written to pay city fees for $603.   Check  # 1301 was written to Kiet Tran to cover costs for the friendship games held here in May to cover cost of food and paper goods for $166.56.  Mark made a motion to approve the Treasurer’s Report and James seconded it.  The SDTTA board approved the Treasurer’s Report.

 

Approval of minutes:  James made a motion to approve the May SDTTA minutes and Shariq seconded it.  The SDTTA board approved the May minutes.

 

Webmaster Report/ Daryl Sterling – No report.

 

Membership Report – No report.

 

Equipment Report:  The club will purchase 5 new Joola tables from Andre at $775 each.  Bill will ask Andre how long he will hold the tables.  We need to rent a truck to move them here.

Old Business:

1. A conference call to Attila Malek was held during the meeting to discuss the upcoming Neil Smyth Memorial Table Tennis Tournament held in October.

   1. The tournament will be a 4 star tournament.

   2. It is listed on the USTTA website.

   3. Mark will search on Google for the nonprofit sponsorship form needed for the tournament.

   4. The entry form needs to be completed by the end of August.  There will be space for paid advertising on this form.

2. June 22 is the club picnic.  The club will provide the dinnerware, refreshments and ice.  There will be a raffle for a table tennis shirt.  The board approved giving a $50 gift certificate to Phil VanDeWiele and John Tentor for the hard and faithful work running Thursday night Round Robin.

3. The SDTTA board will vote for the open board member position at the July meeting.

 

New Business:

1. Mark will contact Stellan and Angie to invite them to come and participate at the club.

2. Shelley will invite Earl Alto to our next board meeting.  We need his expertize and help running a team tournament.

3. Shariq will post on the SDTTA website a notice that members need to observe when players are actively playing and they are not to enter the playing area for safety reasons.

 

The motion to adjourn was made by James and seconded by Mark.

 

The next meeting is July 12, 2013.

 

Respectfully Submitted,

 

Shelley Hardy, SDTTA Secretary

 

 San Diego Table Tennis Association Board Meeting

May 10, 2013

Balboa Park Activity Center

 

This meeting is open to all members of the SDTTA.

 

Call to order 7:06 pm by James.

SDTTA Board Members Present: Shelley Hardy, James Kahn, Mark Adelman, Shariq Ansari and Bill Chang

SDTTA Board Member absent:  Kiet Tran

 

Communications not on agenda have a limit of 3 minutes.

 

Treasurer’s Report:  Bill Chang presented the Treasurer’s Report, which is reconciled thru April 30, 2013. A check for $168 was written to pay for the rental van used to take SDTTA members to the Friendship tournament in Ensenada.  James will attend the BPAC board meeting to put to vote and request that BPAC sponsor and pay the rental fee for the Neil Smyth Memorial Tournament in October.  Bill and Kiet will coordinate with Attila for this tournament.

 

The motion to approve the March SDTTA board meeting minutes was made by James and seconded by Bill.  The board approved the minutes.

 

The motion to approve the April SDTTA board meeting minutes was made by Shariq and seconded by James.  The board approved the minutes.

 

Webmaster Report/ Daryl Sterling – No report.

 

Membership Report – No report.

 

Equipment Report: Andre is out of the country so we will postpone our inquiries regarding the new tables until he gets back.  The board needs to gather more information about the best tables for the club.

SDTTA will sell four blue tables for $600.  James will go through the tables and pick the four out.  It has been proposed to sell 2 tables to Mira Mesa for $600 each by Mark and seconded by James.  The vote to approve was 4 and 1 no.  James will let the spokesperson for Mira Mesa of the SDTTA board’s decision.

 

Old Business:

1.    A conference call to Attila Malek was held during the meeting to discuss the upcoming Neil Smyth Memorial Table Tennis Tournament held in October.

1. A SDTTA committee formed to make this tournament a success.

2. Find a host tournament hotel for out of town players.

3. Contact the widow of Neil Smyth and his family and ask if they would like to be a sponsor.

4. It was recommended to invite top players to participate and not charge them the entry fee.  Attila will create an invitational letter to be sent to the top players.

5. The prize money is estimated to be $6,000.

2.     The SDTTA Board Member position will be voted on at the next board meeting.  Two possible candidates are Fernando Isaiza and Benham Kazemi.

 

New Business:  It has been noted by SDTTA members that overly aggressive behavior has been occurring at the club.  The SDTTA board members agree that a message posted and put on our website is necessary to remind players and members that overly aggressive conduct will not be tolerated in the future.  A warning will be forth coming from the SDTTA members to anyone displaying overly aggressive behavior/language as stated in the bylaws of SDTTA.  The player may lose their membership privileges and be banned from the club.

 

The motion to adjourn was made by Mark and seconded by Bill.

 

The next meeting is June 14, 2013.

 

Respectfully Submitted,

 

Shelley Hardy, SDTTA Secretary

 

San Diego Table Tennis Association

Board Meeting

March 29th 2013

This meeting is open to all members of SDTTA

Call to order by James at 7:05pm

SDTTA Board Members Present:  James Kahn, Mark Adelman, Bill Chang and Shariq Ansari

Communications not on agenda have limit of 3 minutes

Last month’s minutes:  could not be approved because Shelley Harding was absent

Financials: Main expenses:  a) renewing domain name $22, b) filing fee with SOS $20 c) keep the website for SDTTA up and running $178  d)  van rental for Mexico $168

Physical altercations: Discussed incidents of physical altercation and agreed that increased communal and club spirit can be fostered through team events and club social gatherings.

Ensenada Trip: Members present felt Ensenada trips are a wonderful opportunity to promote table tennis and camaraderie, but that we need to improve logistics of borders crossings

Upcoming team challenge: Board member Kiet to organize 3 team challenge scheduled for 9:30 am on the 2nd week of April. The participating clubs are to be 1) O.C. 2) Ensenada 3) SDTTA

Neil Smythe Tournament: We have to reserve a date for the tournament. A motion was passed unanimously approving Attila as the tournaments organizer. His past success in organizing tournaments with high participation and good profitability were cited as reasons

Upcoming Picnic: Will pick date for club picnic during next meeting

Need new member to fill treasure position: Board treasurer Bill Chang will be leaving in 2014 and we need someone to take his place. Anyone with the most basic skills involving quicken would be considered a suitable successor.

Equipment: Blue tables have proven to be a disaster. They do not fold /unfold easily and are frequently lopsided and uneven. We need to replace these with better tables, possibly Joola….Andre Scott our local Joola rep will be contacted.

Challenger Table: Implementing Challenger table concept proved unpractical. No enforcement procedure in place. Members rip off Challenger table placard attached to the side of challenger tables.

Professional Coaching: Talk to Barney and Christian and see if they are willing to offer pro coaching at the club. Currently nobody fills that capacity

Meeting Closed: Meeting Closed at 8:00pm: James motions, Bill 2nds.

 

San Diego Table Tennis Association

Board Meeting

January 11, 2013

Balboa Park Activity Center

This meeting is open to all members of the SDTTA. Call to order 7:00 pm by James. SDTTA Board Members Present: Borko Dragojlovic, Shelley Hardy, James Kahn, Kiet Tran, Shariq Ansari, and Bill Chang SDTTA Member Present:  Bob Webb, Frederick Cheung, and Mickey Farrel Communications not on agenda have a limit of 3 minutes. The motion was made to approve the SDTTA Board Member minutes for December by James and seconded by Borko.  The board carried the motion. Bill made a motion to accept the results of the 2013 election.  Borko seconded it.  The motion was passed.  Ron Spencer, James Kahn and Kiet Tran were elected to be on the 2013 – 2014 SDTTA Board. Ron let the board know last week that he was moving to Florida for a job.  After a long discussion, nominations for Ron’s vacant position were made.  Shelley nominated a past board member, Mark Adelman.  Borko nominated Mickey Farrel. The board members voted using a paper ballot.  Frederick counted the votes.  Mark received 5 votes and Mickey received 1.  Mark was voted to the 2013 – 2014 SDTTA board. The topic to make an addendum and add another board member to the SDTTA By-Laws/Constitution will be added to February’s Board Meeting. Board Positions were voted on and are as follows: Secretary:  James made the motion to nominate Shelley Hardy and seconded by Borko.  The Shelley was elected to be Secretary. Treasurer:  Shelley made the motion to nominate Bill Chang and seconded by James. Bill was elected Treasurer. Chairman:  Shelley made the motion to nominate James Kahn and seconded by Kiet.  James was elected to be Chairman with one abstention from Borko. Vice Chairman: Shariq made the motion to nominate Kiet Tran and seconded by Bill.   Kiet was elected Vice Chairman. Members Relations Director:  Shariq made the motion to nominate Borko and seconded by James.  Borko was elected Members Relations Director. Executive Director:  James made the motion to nominate Shariq and seconded by Kiet.  Shariq was elected Executive Director. Public Relations Director:  This position will be voted on at the February SDTTA Board Meeting. Treasurer’s Report:  Bill Chang presented the Treasurer’s Report, which is reconciled thru December 31, 2012. Bill will submit the yearend report to be audited.  James nominated Mickey Farrel to audit report. Bill will give the report to Mickey as soon as possible (by the end of this month).  Frederick will help Mickey audit the report. Bill will give this report to BPAC.  Bill wrote a check for $603 to renew SDTTA’s three – year contract with the BPAC (Balboa Park Activity Center). Bill sent out an email that he ordered SDTTA checks and received the purchased membership pouches. Webmaster Report/ Daryl Sterling – No report. Peewee/Jr Report/ Borko – No report. Membership Report:  James brought up the need to focus on getting the 2013 membership drive more organized.  Kiet volunteered to take membership dues on Thursday nights when players are signing up for the round robin run by Phil.  James stated that he would back up Kiet Thursday nights. Equipment Report- No report. New Business:

1. Frederick representing NCTTA has asked to use our facility for their college tournament on February 2nd during our hours.  They will leave a few rows for our members to use and as the day goes on more tables will be available.  The board voted yes to allow NCTTA to have their tournament.
2. Kiet volunteered to access the QUALCOMM website to see what type of sponsorship we may be able to get for our club.  SDTTA is open to sponsorships.
3. Frederick submitted a final SDTTA Mission Statement as follows:  The Mission of SDTTA is to foster a community of table tennis enthusiasts; a place where players of all levels can discover their passion for the sport, develop their skills and health, and compete regularly in a friendly atmosphere.  James made a motion to accept this Mission statement seconded by Borko.  The vote was unanimous.
4. Each year SDTTA fills out a BPAC form to reserve the meeting room for our monthly board meetings.  I filled out the form and wrote a check for $100 to City of San Diego today.

Old Business:  James will contact Mike Meier who was referee for the Neil Smyth Memorial Table Tennis Tournament and see what information was given to the USTTA.  It seems the ratings were not posted or adjusted correctly.  He will also contact Ron to help with this problem. The motion to adjourn was made by James and seconded by Borko. The next meeting is February 15, 2013. Respectfully Submitted, Shelley Hardy, SDTTA Secretary