San Diego Table Tennis Association

Board Meeting

 May 15, 2012

Balboa Park Activity Center Board Room

This meeting is open to all members of the SDTTA. Call to order 7:12 pm by James. SDTTA Board Members Present:  Bill Chang, James Kahn, Shelley Hardy, and Shariq Ansari SDTTA Board Members not present:  Ron Spencer and Borko Dragojlovic. SDTTA Member Present:  Micki Farrell The approval of March 13, 2012 minutes was made by James and seconded by Shariq. Communications not on the agenda have a limit of 3 minutes. Action Items:

1. Treasurer’s Report:  Bill Chang passed out two Treasurer’s Reports.  March is reconciled through March 31, 2012 and April is reconciled through April 30, 2012.
2. Webmaster Report –No report
3. Equipment/Executive Director’s report:  There was a question if we needed any new nets.  It was tabled until the next meeting
4. Membership report: Not available.
5. Earl Alto resigned at SDTTA board member.  Three people were nominated for the position, Mark Adelman, Frederick Cheung, and Micki Farrell.  Ron called in his vote.  Frederick Cheung was voted in with 5 votes to take Earl’s place as SDTTA board member.  Thank you Frederick for joining the board. Thank you Mark and Micki for showing your interest in serving on the board.
6. Bill Chang spoke to Stellan regarding the quarterly payment SDTTA gives the Stell/Angie coaching junior program.  Stellan stated that he didn’t want the payment.  Bill will come back to the next board meeting to clarify the clubs relationship with Stellan and Angie Bengsstrom.
7. Old Business:

a. Tournament update:  A meeting has been called for board members to meet Saturday, May 26 at 11 am to decide if the Neil Smythe memorial tournament is still possible this year.  We need a tournament director and a date.

8. New Business:
   1. SDTTA yearly club membership dues are $50.  The motion proposing to keep the fee of $50 until Oct 1, 2012 and then charging $25 until the end of this year was made and seconded.  The SDTTA board voted this proposal to be made effective immediately and to have this notice put on the website.  The SDTTA junior fee will be adjusted accordingly to $15.  The SDTTA family fee will be adjusted accordingly to $50.
   2. The SDTTA is aware that some members may have a hardship and are not able to pay the membership fee.  The SDTTA board has set up a protocol for these persons to contact Suresh Kanecar and he will make the arrangements known to the SDTTA board regarding the member.   This arrangement was made on past SDTTA boards and the present board members agree that this is a fair and respectful resolution for hardship cases.  There will be a posting on our website regarding this issue.
   3. James brought up the possibility of stirring up interest for Friday nights at the club by having a floating round robin.  People who are interested can sign up on the sheet posted on our board.  This is a work in progress and adjustments to make it enjoyable will evolve.  Everyone starts at the same time.  The first players who reach 11 will stop and everyone stops.  The winner goes forward and the loser backward.  For those who haven’t finished, whoever has the highest score advances (if there is a tie they play for last point and that person advances).  The Floating Round Robin will begin June 8th.  James will be the leader for now.  This will be posted on our website.
   4. James volunteered to check into a logo SDTTA table tennis shirt.  He will report back to the board his findings.

The motion to adjourn was made by Bill and it was seconded by Shariq.

The next meeting is June 19, 2012.

Respectfully Submitted,

Shelley Hardy, SDTTA Secretary

San Diego Table Tennis Association

Board Meeting, 2012

March 13th, 2012

Balboa Park Activity Center Board Room

This meeting is open to all members of the SDTTA. Call to order 7:12 pm by Ron. SDTTA Board Members Present:    Ron Spencer, Bill Chang, James Kahn, Borko Dragojlovic, Shelley Hardy, Earl Alto and Shariq Ansari SDTTA Members Present:  Daryl, Brana, Robert, Frederick, Mark, Phil, Adele, and Andre The approval of February 2012 minutes was made by James and seconded by Shariq. Communications not on the agenda have a limit of 3 minutes. Action Items:

1. Treasurer’s Report:  Bill Chang passed out the Treasurer’s Report that has reconciled us through February 29, 2012.
2. Webmaster Report – Daryl Sterling:  Daryl would like all concerns regarding website to be emailed to him.
3. Stell/ Angie Juic Team Report / Angie – Brana – Earl:  Earl stated that the coached students have improved greatly in their training under Stell/Angie.  Both Stell and Angie have always given player tips to the members.
4. Equipment/Executive Director’s report:  The topic of broken nets was discussed again.  It was voted to not take the nets off the tables and put them in a cabinet.  The discussion was raised to make a sign for new people to ask for assistance in setting up tables.  Daryl suggested making a photo series posted to show how to set up table and nets.  Borko and James were asked to take note of the rate of the nets being broken and report back to the board next month.
5. Membership report – Borko:  Not available.  Shariq is overseeing the membership data base.
6. Old Business:
   1. Tournament update – due to new information that Earl will no longer be in charge this matter will be discussed at the April meeting.
   2. Membership enforcement discussion tabled.
7. New Business:
   1. League sponsorship by SDTTA is on hold.
   2. $1 fee for Thursday night RR not possible because there will be city fees involved as stated by Phil.  Phil is in charge of the Thursday night RR and SDTTA fully supports his recommendations.
   3. Sample barriers and table form HiQua TT is still a work in progress.  Ron is still waiting to hear from him.

Communications not on Agenda:  Mark wants more SDTTA board meeting transparency.  This includes that the SDTTA board meetings be put on the calendar along with the agenda and the monthly minutes put on the SDTTA website in a timely manner.  This has been agreed to by the board.

Shelley made a motion to adjourn and it was seconded by James.

The next meeting is April 17, 2012.

Respectfully Submitted,

Shelley Hardy, SDTTA Secretary

San Diego Table Tennis Association

Board Meeting, 2012

February 21, 2012

7:05 PM

Balboa Park Activity Center Board Room

This meeting is open to all members of the SDTTA. Call to order 7:12 pm by Ron. SDTTA Board Members Present:    Ron Spencer, Bill Chang, James Kahn, Borko Dragojlovic, Shelley Hardy, Earl Alto and Shariq Ansari The approval of January 10, 2012 minutes was made by Shelley and seconded by Borko. Communications not on the agenda have a limit of 3 minutes. Action Items:

1. Treasurer’s Report:  Bill Chang passed out the Treasurer’s Report that has reconciled us through January 31, 2012.
2. Webmaster Report – Daryl Sterling:  Daryl would like all concerns regarding website to be emailed to him.
3. Peewee / Jr Report / Angie – Brana – Earl:  Earl is on the board so he has volunteered to be the go between for communications to Stell/Angie coaching group.  The discussion regarding Jr team will be tabled until the next board meeting.
4. Equipment/Executive Director’s report:  Borko stated that players are breaking the nets at a rapid  rate.  He needs help with care of equipment and James will be working with him. It was suggested to protect the net assembly by keeping the assembly in the metal cabinet and then taken to the tables.  This action will be put on the SDTTA website with a sign posted for members to obtain the nets.  Ron and Shelley will meet to clean the metal cabinet out making space for the nets.
5. Membership report – Borko:  Not available.  Borko will contact Mark Adelman to get the website to order membership covers.

Old Business:

1. Tournament Update:  Earl has come up with Columbus Day weekend October 6 – 7th to have the Neal Smythe Memorial Tournament.  Earl consulted with Sungil and Angie about having a Giant round robin on Saturday limiting it to 60 people then having a small regular tournament on Sunday.   The fee for Saturday’s round robin would be $45.
2. Membership Enforcement – Everyone’s Duty – Thursday night is a good night for membership collection.  Phil can print a current membership on Thursday night round robin.  Board members can go to players that night and get them signed up during play.  Borko has been volunteering his time Thursday night to collect daily play fees and taking new membership fees.

New issues:

1 Tournament request from Anthony LaChica who represents San Diego fire fighters who want to have a small table tennis tournament at our facility.  The request has been approved by the San Diego Table Tennis Board Members.

2 SDTTA sign up for membership to USTTA.  USTTA gives our club a 15% discount when we send our members forms to join and be a member of USTTA.  The fee to join is now $49.  SDTTA voted to pass this discount to the members who want to join USTTA.  The cost to each SDTTA member is $42 and the member will pay to a SDTTA board member with the form that amount.

3. No sitting on tables enforcement:  The SDTTA board members want to enforce that no one should be sitting on the tables for any reason.

4. Sample barriers and table from HiQua TT.  Ron spoke to a sales representative of HiQua who has tables and barriers that our club may want to check for future needs and quality.  The rep has not gotten back to Ron.  Ron will email the board about getting sample barriers which can have the SDTTA name on them.

James made a motion to adjourn and it was seconded by Borko.

The next meeting is March 13, 2012.

Respectfully Submitted,

Shelley Hardy, SDTTA Secretary

San Diego Table Tennis Association

Board Meeting, 2012

January 10, 2012

7:05 PM

Balboa Park Activity Center Board Room

This meeting is open to all members of the SDTTA

Call to order by James.

SDTTA Board Members Present:    Bill Chang, James Kahn, Borko Dragojlovic, Shelley Hardy, Earl Alto and Shariq Ansari SDTTA Members not  present:  Ron Spencer The approval of December 13, 2011 minutes was made by James and seconded by Borko. Communications not on the agenda have a limit of 3 minutes. Treasurer’s Report:  Bill Chang passed out the Treasurer’s Report that has reconciled us through December 31, 2011.  Bill wrote a check for the 2012 monthly SDTTA Board Meetings to BPAC.  One more Board Member was needed to be on the checking account and Shelley volunteered. SDTTA Board Member Positions were voted on unanimously by the board members present. Chairman of the Board – Ron Spencer Vice Chairman- James Kahn Member Relations Director – Borko Dragojlovic Executive Director – Shariq Ansari Secretary – Shelley Hardy Treasurer – Bill Chang Public Relations Director – Earl Alto Action Items:

1. Earl came up with three possible dates to have the Smythe Memorial tournament take place which are Labor Day Weekend, Columbus Day or Veteran’s Day weekend.  He will be presenting the board with more information at the next board meeting.
2. 2012 SDTTA Membership Drive:  Recommendations were made by the board to put up a sign that membership is due and a $5 daily fee applies after February 1st   with members displaying their new membership  stamps visibly while playing and having this also posted on the website.
3. Shelley volunteered to look for a sign/stand to put out for all players to read about membership and fees.
4. Members of the board will get together to learn how to post the members who have paid this next Fri at 6 pm here at the activity center.

New Business:  There is a newly purchased table that is broken.  James, Borko and Earl volunteered to check over the table to see if it can be repaired.

The next meeting of the SDTTA board will be February 14, 2012.

James made a motion to adjourn and it was seconded by Bill.

 

Respectfully Submitted,

Shelley Hardy, SDTTA Secretary

 

San Diego Table Tennis Association

Board Meeting, 2011

December 13, 2011

Balboa Park Activity Center Board Room

This meeting is open to all members of the SDTTA. Call to order by Ron at 7:07 pm. SDTTA Board Members Present:     Mark, James, Borko, Ron Spencer, Bill, Earl and Shelley SDTTA Member Present:  Sungil, Phil Vanderlin, and Emilion SDTTA Board Member minutes for the month of November, 2011 were passed.  The motion to pass was made by Mark and seconded by Borko Treasurers Report:  Bill passed out the treasurer’s report which is reconciled through November 30, 2011. Communications not on the agenda have a limit of 3 minutes. Current Items:

Congratulations to the newly elected board members for the years 2012 & 21013.  Bill Chang, Shelley Hardy, Borko and Shariq Ansari were elected.  It was decided to vote on positions at January’s meeting.

New Business: Ron invited SDTTA members who have experience with running tournaments to give input on hosting a 3 to 4 star Neil Smythe Memorial Tournament.  The intention is to host this tournament annually.  Sungil explained that we can explore different avenues to center the tournament around such as:  a national champion invitational, honoring veterans, or a charity event. The discussion included trying to determine how big of a tournament did we want.  The range included a 4 star through to a 2 star. Earl Alto was elected by the board to be Tournament Director.  The motion to nominate Earl was made by Shelley and seconded by Mark. The tournament committee needed to support Earl volunteered are:

Angie Bengston

Mark Adelman – help

Phil Van der phil – help

Emilion – promotion

Ron Spencer-sponsorship

Cameron

All SDTTA members are invited to help and are needed to help make this tournament a success.

1. Equipment/membership report:  Borko stated that the current membership is around 300.
2. Webmaster Report/Daryl Sterling:  no report
3. Pewee/Jr Report/Angie- Brana-Earl.  No report.
4. Executive Director’s report:  No report.

The next meeting is January 10, 2012. The motion to adjourn the meeting was made by Mark and seconded by James. Respectfully Submitted, Shelley Hardy, SDTTA Secretary

San Diego Table Tennis Association

Board Meeting, 2011

November 8, 2011

Balboa Park Activity Center Board Room

  This meeting is open to all members of the SDTTA. Call to order by Ron at 7:15 pm. SDTTA Board Members Present:     Mark, James, Borko, Ron Spencer, Bill, and Shelley SDTTA Member Present:  Mickey and Earl Alto SDTTA Board Member minutes for the month of September and October, 2011 were passed.  The motion to pass was made by Borko and seconded by James. Communications not on the agenda have a limit of 3 minutes. Current Items:

1. Jock sent an email out to all board members that due to family and work issues that he needed to resign from the SDTTA board.  The first topic of the evening began with Shelley nominating Earl Alto to take his place and finish his term (which is through 2012).  The motion to approve was made by Mark and seconded by James.  The vote was unanimous among the board members.  The board welcomed Earl and thanked him for taking Jock’s place.
2. Treasurer’s Report:  Bill passed out the treasurer’s report which is reconciled through October 31, 2011.  Bill has purchased the 2012 membership stickers and will pass them out to the board members.
3. Equipment/membership report:  Borko stated that the current membership is at 298 and he will be adding two more persons. Membership drive for 2012 will start in December with the same fees as last year.  Borko has purchased six more tables for the club.  The board has decided not to purchase any more new Butterfly tables as there is a concern about how well these tables will hold up.  The board has decided that we will not be selling the green tables until we have found the quality of tables needed for our club.
4. Webmaster Report/Daryl Sterling:  no report
5. Pewee/Jr Report/Angie- Brana-Earl.  No report.
6. Executive Director’s report:  No report.

Old Business:  

1. Picnic expenses.  Ron reminded members to turn in their receipts to be reimbursed for the purchases made for the picnic and give these to Mark.
2. Election preparations:  The board discussed who will be running for the 4 open positions.  Christian Lillieroos submitted his name for the election.  Shariq Ansari introduced himself as running for the upcoming election.

  New Business:

1. Thursday night tournament issues.  A formal complaint has been issued in writing regarding conduct of a member and people standing in the play area while the players are playing their match.  These issues were discussed and submitted for review.  The board members will investigate these complaints.
2. Neil Smythe’s passing:  The SDTTA sent flowers to his memorial service.  Borko made a motion to honor Neil with calling our Thursday night round robin tournament the Neil Smythe Round Robin Tournament.  The motions was seconded by Mark and passed by the board unanimously.   Mark made a motion that our next SDTTA tournament be called the Neil Smythe Memorial Tournament.  The motion was seconded by Borko and passed by the board unanimously.
3. Earl Alto volunteered to run the Neil Smythe Memorial Tournament.  He will present to us his committee of members who will help with this tournament which we will be discussing at the next Board Meeting.

The next meeting is December 13, 2011. The motion to adjourn the meeting was made by Mark and seconded by James. Respectfully Submitted, Shelley Hardy, SDTTA Secretary

San Diego Table Tennis Association

Board Meeting, 2010

October 11, 2011

Balboa Park Activity Center Board Room