San Diego Table Tennis Association

Board Meeting

December 14, 2012

Balboa Park Activity Center

San Diego Table Tennis Association

Board Meeting

November 9, 2012

Balboa Park Activity Center

 

This meeting is open to all members of the SDTTA.

Call to order 7:10 pm by Ron. SDTTA Board Members Present:  Ron Spencer, Borko Dragojlovic, Shelley Hardy, James Kahn, Shariq Ansari and Bill Chang SDTTA Board Member Absent:  Frederick Cheung SDTTA Member Present:  Mike Meier Communications not on agenda have a limit of 3 minutes. The approval of the SDTTA Board Member minutes for October was postponed and will wait for an email from board members to approve. Treasurer’s Report.  Bill Chang presented the Treasurer’s Report which is reconciled thru October 31, 2012. Webmaster Report/ Daryl Sterling – The SDTTA website is setup and accepting entries for the Neil Smythe Memorial Tournament. Peewee/Jr Report/Ron and Borko – Ron has a few students right now. Membership Report: Bill Chang has the 2013 green membership stickers ready.  James brought up the subject of membership increase and the recommended that a committee be established to show the validity of needing an increase. Equipment Report- The two tables from the San Diego Sr. Center have been returned to our stock for the tournament.  The tournament balls have arrived. Executive Director’s report – James was thinking about putting out SDTTA shirts for sale or donates to volunteers. Old Business:

1. Tournament Update:  Mike Meiers will be our official referee/umpire for the tournament. He explained his duties to the board what his job will entail.
2. SoCal College Tournament Nov 17 represented by Adam Barbrow – He is asking for SDTTA to pay for half the fee ($450) to rent the activity for their tournament that day.  The SDTTA board members decided that we could loan them our tables and we are paying SDTTA hours during their tournament.

New Business:  Bill Chang stated that when a financial decision was to be made by the SDTTA Board that all members should be present to vote on it or try to reach an absent member by phone.  It was agreed to at this meeting. The motion to adjourn was made by James and seconded by Shariq. The next meeting is December 14, 2012. Respectfully Submitted, Shelley Hardy, SDTTA Secretary

San Diego Table Tennis Association            

Board Meeting

October 12, 2012

Balboa Park Activity Center

This meeting is open to all members of the SDTTA.

Call to order 7:05 pm by Ron. SDTTA Board Members Present:  Ron Spencer, Borko Dragojlovic, Shelley Hardy, James Kahn, Shariq Ansari and Frederick Cheung SDTTA Member Present:  Daryl Sterling and Andre Scot Communications not on agenda have a limit of 3 minutes. The approval of the SDTTA Board Member minutes for August and September was made by James and seconded by Fred. Treasurer’s Report.  Bill Chang emailed the Treasurer’s report that is reconciled through Sept 30, 2012 and passed out to the board members. Webmaster Report/ Daryl Sterling – The SDTTA website is being setup to take the Neil Smyth tournament entries.  There are a few adjustments to be made and Ron will give the final information to Daryl. Juic Team Report- the Juic Team has moved to another location for training. Peewee/Jr Report/Ron and Borko – Ron and Borko are starting over inviting young kids to the training held on Saturdays at 1 pm.  Borko stated that the robots are broken and in the future we need to consider new ones.  Shelley volunteered to contact Daryl about putting on the website a need for a donated robot. Membership Report: No change.  Borko stated that the club is low on membership cards. The board will wait as we still have some. Bill will order the 2013 membership stickers which will be green.  There are 17 registered senior members attending the training program on Saturdays. Equipment Report:    Shelley will have 2 set of keys made for our equipment cabinets to give to board members. Total usable tables currently at the club are 28 with 2 damaged and 2 broken.  It is requested that the two tables from a San Diego Sr Center be brought back to be used for the Neil Smyth tournament.  Ron will contact Stellan and make arrangements. The club has in stock two Butterfly shirts, a medium and a small available for purchase. Executive Director’s report:  James sees a need to build the club membership back up.  James will develop possible doubles tournaments on Fridays.  A suggestion was made by a member that experienced members could at times volunteer a few minutes of their time to help new players with their strokes.  This has been in practice for a long time at this club, Old Business:

1. SDTTA Logo status – Fred.  The final round of 4 designers will be voted on by SDTTA members and Fred will email us know which one has been chosen.
2. Tournament Update:

James will talk with Mark Adelman about inviting Neil Smyth’s wife to the tournament and possible have an article on Neil’s contribution to the table tennis community. Borko will purchase 3-4 dozen Nittaku premium white balls for the tournament. The flyers will be taken to Kinkos tomorrow to be printed and mailed out.  Borko is sending a mass flyer out to people from LA to Nevada. New Business:

1. There are three board positions up for election for the 2013 year.  Ron and James will be running again.  Fred will not be able to due to his studies.  Ron will ask the election committee to start the proceedings and advertise for members to join the 2013 SDTTA board.
2. Andre has asked the board to reserve on November 24 and 25 the club tables from 9 to 11:30 so that US/International players may train at our club for the Mike Dempsey Memorial tournament held November 27 through December 2.  The board is in favor of their training here.  All members are invited to observe their training.
3. SoCal College Tournament Nov 17 – Adam Barbrow. Adam has asked to reserve three rows for their tournament.  The SDTTA board has agreed.
4. In order for all SDTTA board members to attend the meeting, the date has been changed to the 2nd Friday of the month.

The motion to adjourn was made by James and seconded by Frederick. The next meeting is November 9, 2012. Respectfully Submitted, Shelley Hardy, SDTTA Secretary

San Diego Table Tennis Association            

Board Meeting

September 18, 2012

Balboa Park Activity Center

This meeting is open to all members of the SDTTA.

Call to order 7:05 pm by Ron. SDTTA Board Members Present:  Ron Spencer, Borko Dragojlovic, Shelley Hardy, James Kahn, Shariq Ansari and Frederick Cheung SDTTA Board Member Absent:  Bill Chang Communications not on agenda have a limit of 3 minutes. The approval of August 2012 minutes was postponed due to needed changes.  They will be presented for approval at the board meeting in October. Treasurer’s Report.  Bill Chang emailed the Treasurer’s report that is reconciled through August 31, 2012. Webmaster Report/ Daryl Sterling – No report Juic Team Report- no report Membership Report:  No change from last meeting. Equipment Report:  New nets were ordered.  Bill Chang paid the bill. Executive Director’s report:  No report Old Business:

The discussion concerning a new SDTTA T-shirt could not come to an agreement so it was tabled for now.

Frederick will go to Company 99 design with our past design and get started with their ideas.  He will email the board with their designs.  We can rate and pick out the designs we like.

Tournament Update:

Ron will send the tournament purse breakdown to Mr. Hashimoto who will then send us the mailing list.  Ron will ask past members how to mail tournament post card out as a nonprofit organization.

The motion to adjourn was made by James and seconded by Frederick. The next meeting is October 12, 2012. Respectfully Submitted, Shelley Hardy, SDTTA Secretary  

San Diego Table Tennis Association            

Board Meeting

August 21, 2012

Balboa Park Activity Center

This meeting is open to all members of the SDTTA.

Call to order 7:24 pm by Ron.

SDTTA Board Members Present:  Ron Spencer, Borko Dragojlovic, Shelley Hardy, and Frederick Cheung

SDTTA Board Members Absent:  James Kahn, Bill Chang and Shariq Ansari

SDTTA Members Present:  Daryl

The approval of July 2012 minutes was made by Ron and seconded by Frederick.

Communications not on agenda have a limit of 3 minutes.

Action Items:

Frederick brought up an idea of the club starting tier memberships.  This idea was not favored by the majority of the SDTTA board and was tabled.

Frederick explained that our club can use the Square Up system to accept membership dues by using credit cards through the smart phone.  Bill Chang will be in charge of designating board members/financial team who have the smart phones and want to sign up members through this system.

New t-shirts are being looked into.  Juic is a possibility.  Borko presented the cost and availability for each shirt model.  Frederick recommended a possible new logo for SDTTA.  The company, 99 design works with us and our ideas and their artists compete for our own logo.  The cost is $500 which includes logo and digital rights.  A motion was made and passed to go with this company to get a new logo by the board.  The board will discuss what type of logo we would like at the next Board Meeting.

The SDTTA picnic is scheduled for Sept. 15th (it will be rescheduled due to BPAC closed to table tennis).

Webmaster Report/ Daryl Sterling – No report.

Juic Team Report- no report.

Treasurer’s Report.  Bill Chang passed out the Treasurer’s report that is reconciled through July 31, 2012.

Membership Report:  Borko stated that as of today the total membership is 263.

Equipment Report:  There are 30 tables (2 are at a San Diego Senior Center, 28 are at BPAC).  There are 13 blue and 19 green tables.  The club needs new nets especially because of the upcoming USTTA sanctioned tournament we are having in November.  It is believed that the Europa nets hold up better than the Butterfly National League model.  It has been voted on to order one dozen new nets.  We will discuss ordering more at the next Board Meeting for a total of 25.

Tournament Update:

The Neil Smythe Memorial Tournament will be a 2 star sanctioned tournament.

The head referee hired is Mike Myer who just moved to San Diego and he is USTTA certified.

Fund raising was brought and some people to ask if they will donate are Mark Gleicher and Stell/Angie Bengsston.

Kevin Ross and Ali Mahroun have been chosen/volunteered to run and schedule the tournament.

Ron has committed himself to attend the BPAC October meeting to represent SDTTA.

The motion to adjourn was made by Shelley and seconded by Frederick.

The next meeting is September 18, 2012.

Respectfully Submitted,

Shelley Hardy, SDTTA Secretary

   

San Diego Table Tennis Association

Board Meeting

 July 17, 2012

Balboa Park Activity Center Board Room

This meeting is open to all members of the SDTTA.

Call to order 7:00 pm by Ron.

SDTTA Board Members Present:  Ron Spencer,  Borko Dragojlovic, James Kahn, Bill Chang and Shariq Ansari

SDTTA Board Members not present:  Frederick Cheung and Shelley Hardy.

Communications not on the agenda have a limit of 3 minutes.

Action Items:

1. Treasurer’s Report:  Bill Chang passed out the Treasurer’s report which is reconciled through June 30, 2012.  We have collected $12, 700 so far this year.

2. Webmaster Report – Daryl will have the board meeting posted on the calendar the 3rd Tuesday of the month.

3. Equipment/Executive Director’s report:  There are 11 shirts remaining to be sold (6 collarless, 3 collared and 2 others).

4. Membership report:  Prorated yearly fees to $25 will start October 1, 2012.  PayPal needs to be corrected to this time line.  The club will not accept credit cards any more for membership payments.

5. Old Business:

Tournament update:

The Neil Smythe Memorial Table Tennis:  Borko sent out an email that he wrote a check for the Neil Smythe Memorial Table Tennis Tournament for $150 and gave it to James Kahn to send to Mr. Hashimoto for USTTA to get it posed on their calendar (hopefully this week).  SDTTA’s goal is to run the Neil Smythe Tournament successfully.  The SDTTA board will ask Stellan to lend his good name.

6.  New Business:

1. 5 row table rows:  After a lengthy discussion the SDTTA board voted to re-approve and post around the club our rules.  When crowded, a 5th table will first be added to Row 1, 4 and 5.  We will leave rows 2 and 3 at 4 tables unless extreme overcrowding takes place.

2. Mira Mesa Recreational Center participants have called to attention of the SDTTA board that there is a need to replace their broken tables.  SDTTA has in the past helped with providing tables.  The board decided to see if something in future is available for them or if we can give them a discount on a used table.

3. The BPAC Rec Council needs new table tennis members to represent our interests at council meetings.  James is thinking about it.

The motion to adjourn was made by Ron and it was seconded by James.

   

The next meeting is August 21, 2012.

   

Respectfully Submitted,

Shelley Hardy, SDTTA Secretary

San Diego Table Tennis Association

Board Meeting

 June 19, 2012

Balboa Park Activity Center Board Room

This meeting is open to all members of the SDTTA. Call to order 7:15 pm by Ron. SDTTA Board Members Present:  Ron Spencer, Frederick Cheung, Borko Dragojlovic, James Kahn, Shelley Hardy, and Shariq Ansari SDTTA Board Members not present:  Bill Chang. SDTTA Member present:  Jerry Harris The motion to approve May 15, 2012 SDTTA Board Meeting minutes was made by Ron and seconded by Shariq. Communications not on the agenda have a limit of 3 minutes. Action Items:

1. Treasurer’s Report:

a.   Bill Chang gave the Treasurer’s report to James and he will give the report to the Secretary tomorrow and will go over the report at next month’s meeting in June.

b. The status of money returned from cancelled tournament is that the form has been turned in to BPAC director Michelle.

c. The SDTTA board members wanted to discuss whether or not to renew D&O policy with Wells Fargo Insurance was of any value.  The Board asked former board member Jerry Harris to attend and answer this question.   Jerry stated that it protects us board members against any law suits against as board members whether they are frivolous or not.  The Board members voted that it is in our best interest to continue the insurance policy.

2. Webmaster Report –No report
3. Peewee/Jr report/ Angie – Brana – Earl:  The name of this group has been changed to the Juic Team.
4. Equipment/Executive Director’s report:
   1. Net breakage is down.  On one new table it has been observed that the plastic support under table holding the metal base has cracked so we need to put an orange sticker on it to have it held evaluate the damage.
   2. James Kahn gave an update on the new Friday night top table.  It is a work in progress and will be continued to see if more people come Friday night as an incentive.   James is in charge and will reserve two rows and it will start at 5:45 pm.
5. Membership report: Current membership is 237.  It was stated that children in families may not be registered and to add them a fictional email address needs to be made on them so that the registration site will accept them as members.
6. Old Business:

Tournament update:

1. The Neil Smythe Memorial Table Tennis has been tentatively set for November 10 and 11, 2012.   Ron will contact BPAC to see if the date is open and he will contact USTTA for setting the sanctioned tournament.  James will look for a tournament director and email the board members in one week.  Ron stated that if no one else would volunteer as Tournament Director that he would do it.  James has a list of members who are interested in helping with the tournament.
2. Frederick Cheung:

1. Recommended that writing up a statement explaining the purpose of this tournament be put on the SDTTA website for our members to read and increase interest in this tournament.  Ron volunteered to write and have Daryl put it in the website.
2. Put on the board a list of suggestions on how to run this tournament smoothly which included:
   1. Check in – tags to ID players
   2. Table Chiefs – enforcement policy

1. Enforcement policy
   1. 2 min warm-up enforcement
   2. No stalling
   3. Only tournament matches in area

3. Scheduling – electronic vs. manual schedule and most players prefer round robin style rather than single elimination.   A first time category will be decided later.

4. Clean up and set up:  The possibility of hiring a cleanup crew on the last day has been suggested.

b. Sample barriers and table from HiQua TT – Frederick will check with HiQua when he goes to LA about the barriers.  Ron wants to evaluate the quality of the HiQua tables before purchasing any.

7. New Business:   SDTTA annual picnic date has been scheduled for September 15th at 12:30 pm.

The motion to adjourn was made by Ron and it was seconded by James.

The next meeting is July 17, 2012.

Respectfully Submitted,

Shelley Hardy, SDTTA Secretary