The 4/8/2025 SDTTA Board Meeting started promptly at 7:06 PM.

Attendees (present)

1. B. Kazemi

2. P. Martinez

3. K. G. Pisa

4. R. Guilloty

Attendees (Present by Phone)

5. S. Bulla

6. A. Ghazi

Attendees – (not present) 

J. Khazaeli

Others; James Kahn (joined a little later )

Behnam initiated the meeting by going over the final proposed Agenda sent by Javid on April 8 @ 12.18 PM .

First we discussed the financials and all the financials match against all income and charges. However, Ruben reported that we had received 3 incorrect charges ($14.95 X 3 = $44.85) to our Chase card. Ruben reported this to Chase and they opened an investigation. In the meantime the charges will be reverted. This is not a significant amount of money, but we are taking it very seriously and working with Chase to investigate and clarify.

Agenda Items:

1. Digital Clock – A digital clock was purchased and provided to BPAC management for installation. We purchased the same model that Badminton purchased for their side of the building. Awaiting installation by the City.

2. Posting of the Agenda prior to the meeting 

In order to post Agenda’s prior to the meeting, the secretary (Javid) needs to initiate the Agenda items from the Board members one week prior the meeting and consolidate them and provide to Behnam for posting – Responsibility; Javid Khazaeli / Behnam Kazemi

3. Proposal of a second (another) San Diego Open – The board discussed that we do not have an additional weekend available for this and would require for Badminton not use the building during that weekend. In addition, we only have one weekend authorized in the year per our City contract, therefore it would require a rental of the full BPAC facility. The decision of the board was not to adopt this measure by a vote of one (1) in favor and six (6) against.

4. Shoko Kather  is interested in using 10 tables on August 19. After careful evaluation, the decision of the Board (6 in favor and one absent) is that we cannot do this because we are booked and cannot offer 50% of the tables for this event. Maybe they can approach ASLT or other venues for this event. – Javid to communicate to let them know.

5. Team Tournament Proposal – It was deemed that this lacks details. Javid would need to present a written detailed plan to justify the use of a weekend for this. Weekend “open play” is mostly for members that work during the week and only come on weekends. 

The plan should include a self funding financial analysis with estimated quantity of teams, revenue per team, participants per team, cost of total prizes per category and an overall analysis of all other costs and potential break even revenue. This assumes using only the Table Tennis side of the building. Once the plan is submitted, the Board will review it and take it to a vote.

6. Weekend Clinic Sessions. The board decided (6 in favor/1 in favor) that more information is needed to make a determination, as these Clinics will affect the “open play” in the weekend and we need to understand how plausible it is for people to pay a $200 fee per player for these clinics. We would also like to know what will be the content and extent of these clinics.

7. MAT – Member Appreciation Tournament– These tournaments were initiated because we were holding multiple “Mini Olympics” which were openly attended by outside players, and non-members were getting most of the prizes. Because of that, we developed these MAT tournaments for our paying members of the club in appreciation for their continued membership “Free of Charge”. That is the current name of the tournament, but should the Board come up for a better name, we would consider it, but the scope is intended to be the same. For SDTTA Members only.

8. Big Dolly options – we could not vote on the dolly options because we have not seen or tested any options. First, we need to make sure that the options offered are in fact better than what we have and that it is cost effective. That is still not clear. – Behnam/Javid

Kind Regards, Ruben

ANNOUNCEMENT & REPORT 

1. There was a proposal by Javid to give total authority to the Tournament Directors (TD) including member disciplinary actions. This was discussed by the Board and by majority vote of 6 to 1, the Board disagreed with his proposal and decided NOT to allow TD to deal with disciplinary actions decisions. Therefore TDs will have full autonomy to lead tournaments, except anything having to do with Disciplinary Actions. If an incident with a member occurs, it is the responsibility of the Tournament Director to gather all the facts and submit it in writing to the Board. He/she can make recommendations for action, but it is ONLY the Board by majority vote, that can determine SDTTA Members disciplinary actions.

2-What is the entry fee for Members to the SD Open?

*The Board considered the options and agreed to follow the same practice as we have done in previous years. No preferential treatment to any group to avoid confusion and to have an equal playing field in all aspects of the Tournament with the visitors. The vote was one vote 

In favor of making changes versus 6 votes against changing the practices.

3- Regarding the Javid’s proposal about the Hotels.

*Board agreed to allow and communicate to the participants of any Hotel that offers special prices or amenities during the tournament, but we do not want to take responsibility with any Hotel in particular. If a Hotels offers advantages to the participants we would be willing to let them know, but not to recommend. Votes were 6 in favor 1 absent. It was also suggested that if Javid knows of a Hotel that offers advantages to let us and the tournament director know as Tawny will be staying at a Hotel also.

4- Establishing committees. 

The establishment of committees is described as part of the by laws. at this point we are planning to develop committees for the SD Open and George (Kennedy) will have an active role as well as the other Board members. At a minimum we need committees for:

5- Old and damaged barriers were replaced. Thanks to Javid, George and Ahmad Hosseini participated in this effort. Awesome!!!

6- Regarding Setting up Tables and returning the Tables and Barriers to Storage Room please exercise care and caution ( Table position & alignment, set up nets, clean tables, etc)

 Please Refrain from Bringing Food, Beverages, and Miscellaneous Items (Plates, Forks, Knives, Napkins, etc.) into Gym Areas.

7- Please Support our Tournament Directors to ensure the Thursday and Sunday RR operations run smoothly,

8- At the end of the day, please ensure our member’s assistant performs the Teardown and Cleaning, which includes putting tables/nets away and cleaning the flooring, etc.

9- Implement Zelle payment – Ruben will be responsible to implement Zelle. He will update during the next meeting in April.

10- Dolly options proposed 

by Javid,

Board decided for Javid to continue his analysis and bring preferred recommendations to the Board during the next meeting including cost analysis and demonstration.

11- Picking up barriers – 

The board decided that Member awareness needs to continue and believe that members taking ownership and and putting tables and barriers away is the most inclusive alternative to promote collaboration.  we need to continue to emphasize that this is membership responsibility.

12- George is doing a great job with the media options.

13- Javid already send a emails to past Board members  to express our sincere gratitude and acknowledgement to our former Board Members who served in the past, recognizing that upon becoming a Board Member,

Although he did not secure our approval, 

We appreciate his initiative to thank past board members on our behalf.

Salt Creek Recreational Center is open to table tennis players Mondays/Wednesdays and Fridays from 9am to 1145am and Tuesdays from 6 to 745pm. It is located at 2710 Otay Lakes Rd . Chula Vista, Ca 91915. There are 6 tables to use.

Club with be closed from March1 to March 16 due to rummage sale/science fair.

Meeting Minutes, 2-11-2025~6:08p.m.

Attendees; Behnam, Patty, and George present, Ahmed,Ruben and Sunil on conference call,Javid not present,

ANNOUNCEMENT & REPORT

1- Financial Report by 

Ruben Guilloty treasurer, SDTTA Board of Directors presented and reviewed the financial report, which was subsequently approved.

2- Behnam proposed that we should change the name to honor Patty Martinez by dedicating her name to the San Diego Open, “Paddy Martinez San Diego Open”.

Paddle Palace will still sponsor our tournament.

The response was affirmative, with 

6 votes in favor.

3- Patty attempted to contact Tawny regarding Patty Martinez San Diego Open couldn’t reach and no answer she’ll try later,

In addition, Patty will encourage other members from Tawny to participate to ensure a smooth operation.

4- Paddle Palace provide balls / gift certificates to SDTTA On Patty Martinez San Diego Open,

5- In addition to 

“Patty Martinez San Diego Open”Ruben inquired, “Are there any activities we should engage in at this time?” 

Vote 6:0 to provide complimentary pizza and water, including ice, paper napkins, and plates.

6- The San Diego Open is already available on Omni Pong.

6:34 Meeting concludes.

We just received this email from Luis. Some of our members still leave barriers at the end of the day on the gym floor. This will have consequences for all of us. If you love to come to Balboa and enjoy this magnificent facility at a unheard of fee of $50/year, Please make sure tables and barriers are all put away. Thanks. SDTTA .

“Good morning everyone, Unfortunately the barriers were left out again.  This is becoming a bigger problem than it needs to be.  I have a couple of solutions if the barriers cannot be put away properly.

• Option 1:  Moving the cart for the barriers to the SDTTA storage room and not storing any barriers in the gym area.
• Option 2:  Not having Table Tennis on Sundays, so we can avoid this problem all together.
• Option 3:  Have one responsible member of SDTTA to stay until the end of the day to ensure everything is put away correctly.

There are a lot of organizations that are looking for court time.  If we bring in another organization to use that space on Sundays, it will be very difficult to get that time back”. 

Luis Ignacio

Coach Zaman conducted a free group training class for our players on Monday night 1/27/25 from 5-7pm. there was a huge turn out and Our club members enjoyed and learned many points to improve their games. He may be available for private lessons. for more info contact Zaman at 818 404 2252.