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Meeting Minutes: 11-17-2009

November 17th, 2009 Leave a comment Go to comments

San Diego Table Tennis Association Board Meeting

November 17, 2009

7:00 pm

BPAC Board Room

This meeting is open to all members of the SDTTA

SDTTA Board Members Present:  Jerry Harris, Bill Cooper, Scott Roberts, Mark Adelman, James Kahn, Angie Bengtsson SDTTA Members Present:  Ron Spencer, Daryl Sterling, Phil Van De Wiele, Borko Dragojlovic, Son Young Kahng Call to Order:  Jerry Harris 7:05 pm Agenda:  Provided by Jerry Harris Approval of Minutes:  No corrections noted.  Motion to approve October 20, 2009 minutes made by Mark Adelman, second by Bill Cooper.  Motion carried. Treasurer’s Report:
  1. Income Statement Report – as of November 17, 2009, YTD total income is $17,911 ($17,164 from memberships, $647 from league, and $100 from table rental).  YTD total expenses is $21,937.  Overall, we are down $4026 so far this year.
  2. Net Worth –SDTTA’s assets are now cash ($24,995) and tables ($17,917), for total assets of $42,912.
Coaching: The certification process for coaching includes getting fingerprinted and signing a contract with the city.  Currently there are 4 certified coaches in the club, Stellan Bengtsson, Angie Bengtsson, Borko Dragojlovic, and Barney Reed. Membership Report: The membership list will be provided to the Elections Committee for voting by paid members. Board Nominations: The Elections Committee members have set up the following schedule for voting:  Saturday 11/28 from 10:30 to 2:30;  Sunday 11/29 from 12:30 to 3:30; Monday 11/30 from 5:30 to 8:00; Tuesday 12/1 from 5:00 to 8:00; and Thursday 12/3 from 5:00 to 6:30.  All voting must be done in person.  No proxy votes are allowed.  A short speech may be made by the candidates before the Round Robin tournament on Thursday 12/3.  There are 4 positions open and 9 candidates so far:  Behnam Kazemi, Borko Dragojlovic, Jock Oubichan, Kami Khatounabadi, Mark Adelman, Ron Spencer, Shelley Hardy, Bill Chang, and Priscilla Umel. Calendar: 1.  The Club Tournament will be November21, 2009.  There will be the usual 5 events (Men’s Open, Women’s Open; Boys under 18, Girls under 18, and Seniors (40 and over).  To make for a more competitive play, the Men’s open will be broken down into two subdivision, over 1500 and under 1500.  Angie Bengtsson made a motion to allow Steve Carr (the tournament director) to let people choose their event as long as they enter only one category.  For example, Brana Vlasic may choose to play in the Men’s Open, and an under 1500 player may choose to play in the over 1500 category.  Second made by Mark Adelman.  Motion carried. 2.  This year’s Board Dinner will be on Wednesday 12/30/2009 at Jerry Harris’ house, with a budget of about $500 to $600 for catering. The present board members, several SDTTA members who actively helped in the running of the club, the new board members, and everyone’s spouse/significant others will be invited to attend. 2010 Fees: There will be an emergency board meeting on 12/8/2009 after the board elections so that the new board can choose the officers for the 2010 board as well as make the decision for membership fees in 2010.  In the meantime, Mark Adelman will coordinate with Neil Smythe to get all the supplies ready so that membership dues may be collected starting in late December.   One thing to consider is that the city may increase its fees again starting in July 2010.  If the Club charges for a league or clinic, the city gets a 10% plus $2.50 per person cut.  If the Club offers these services free of charge, then there is no extra payment to the city. Gala T-shirts: Scott Roberts followed up with the manager (Mark Dice has left with the $50 and sample T-shirt) and sent another sample T-shirt.  The 2010 Board may want to consider a Club shirt, Club towels, a playing shirt, or even a club “store” of sorts. Chairperson’s Report – Special Use Permit: The Club’s special use permit expired in June of 2008.  All paperwork was submitted, but there has been no response from the city in over a year.  The new special use permit will cost $600 for 3 years. Equipment Report:
  1. Nets - The cost of the National League nets are now $60 (last time it was $41).  Bill Cooper negotiated the price of each net for $30 + no freight charge.  20 nets were ordered.
  2. Tall Barriers – Bill has been reshaping the old barriers, especially since no suppliers were available.  Each of the barriers had cost $44.95 plus high shipping and handling costs.  Bill has found a new vendor (TT Pioneers) for the tall barriers at a cost of $29.22 with no tax and no shipping costs.  20 new tall barriers have been ordered.
  3. Additional lights are needed and the floor is getting slippery.
Executive Director’s Report - Coaching: Stellan and Angie have resumed the Junior Coaching program on Mondays, Fridays, and Saturdays.  It was agreed that Stellangie might use the back 1 to 2 rows on Tuesday nights for possible Adult Clinics, possibly ongoing  until the U.S. Open. Webmaster’s Report: 2009 Minutes and election information is up on the website. Motion to adjourn made by Bill Cooper, second by James Kahn.  Meeting adjourned at 9:05 p.m. Next Meeting:  December 8, 2009 for the new board.
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