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Meeting Minutes: 10-20-2009

October 20th, 2009 Leave a comment Go to comments

San Diego Table Tennis Association Board Meeting

October 20, 2009

7:00 pm

BPAC Board Room

This meeting is open to all members of the SDTTA

SDTTA Board Members Present:  Jerry Harris, Bill Cooper, Scott Roberts, Mark Adelman, James Kahn, Angie Bengtsson SDTTA Members Present:  Ron Spencer, Daryl Sterling, Phil Van De Wiele, Son Young Kahng Call to Order:  Jerry Harris 7:05 pm Agenda:  Provided by Jerry Harris Approval of Minutes:  No corrections noted.  Motion to approve September 15, 2009 minutes made by Mark Adelman, second by James Kahn.  Motion carried. Communications: The meeting began with a moment of silence to remember Baker Lay.  His memorial service will be Wednesday, October 28 at 8am.  He is survived by 5 children and lots of grandchildren.  An email from his family is posted on the board. Treasurer’s Report:
  1. Income Statement Report – as of September 30, 2009, YTD total income is $16,950 ($16,303 from memberships and $647 from league).  YTD total expenses is $20,487.  Overall, we are down $3537 so far this year.
  2. Net Worth –SDTTA’s assets are now cash ($24,234) and tables ($17,917), for total assets of $42,151.
  3. We will receive a $500 refund from the Spanish Village for the Gala.
Gala:
  1. Over 150 people attended the Gala.  Thank you to Mark Adelman for putting together the great multi-media presentation.  Thank you to Neil Smythe and Marissa Feliciano for all their hard work, and to the inspiration lead by Stellan and Angie Bengtsson and Patty Martinez.  It was enjoyed by all.
  2. Scott Roberts is working on getting a commemorative 50th year anniversary t-shirt.  The t-shirt person he contacted, Mark Dice, took Scott’s $50 but is not being very responsive.  He will follow up.
Membership Report: We regularly collect $100 to $200 on Thursday nights.  The membership fee is prorated at $30 for the rest of the year.  The membership database is currently up-to-date. Board Nominations: The Elections Committee members are Phil Van De Wiele (chair), John Tentor, and Suresh Kanekar.  To allow time for interested members to participate, the nomination deadline was set for Wednesday, November 25, 2009.  Voting will begin Saturday, November 28, 2009 and end on Thursday, December 3, 2009.  Candidate pictures and statements will be posted on the website and short speeches will be made on Thursday, December 3.  Candidates are encouraged to politic ahead of time.  However, no politicking within 25 feet of the ballot box will be allowed. Calendar:  Club Tournament is in November.  Jerry will look up the exact date if it was already set earlier in the year.  Steve Carr will run the tournament.  A suggestion was made to use handicaps (higher rated player starts with negative points) or more divisions (by ratings) to make the play more competitive.  In previous years, there have been 4 categories (men, women, junior boys, junior girls) and usually the same people win every year. Purchase Hours:
  1. How it works is that we put in money and Badminton Club puts in money and the Park matches our funds.  The cost of one hour is ~$44, so our share becomes $11/hour.  Our initial deposit of $2500 has been spent.  We need to make a deposit of another $1000 to the BP Rec Council.   Mark Adelman made a motion to pay the $1000 deposit, second by Bill Cooper.  Motion approved.
  2. December hours:  Currently, we buy 2 hrs on Fri, 1 hr on Sat, and 5 hrs on Sun.  We recommend closure on the last two Sundays 12/20 and 12/27 due to holidays, post-USATT Nationals, etc., but will need to talk with the Badminton Club to confirm.
  3. Earlier hours:  We have been approved to be open earlier on Tues 11am to 1pm and Thurs 11:30am to 1pm.
Chairperson’s Report – request to purchase table: When we purchased 5 tables earlier in the year, the club purchased one extra for Jerry H.  That extra table was sold to Mustafa U. at cost.  Jerry H. made a request to purchase one of the new tables at cost, $883.33.  The board approved selling the table to the Chair. Equipment Report:
  1. Nets - The Hi-Qual nets are a good price, but the knobs break very easily, especially if they hit the floor.  Also, the adjustment screws keep disappearing (possibly stolen?).  Bill ordered National League nets ($40/net) and put 4 into circulation.  The new nets are in the cabinet. Ten more new nets are needed.
  2. Upkeep - There are some concerns over equipment upkeep; some basic “how-to’s” may be needed on the homepage and ratings page.  Encourage everyone to put tables away when finished playing within 1 to 2 hours of closing time.
  3. New tables - Currently, the possibility of using the Linda Vista Rec Center and Barnes Tennis facility are both stalled.  We can sell the oldest tables for $500 each, but it was decided to hold on to the tables to see if either will go forward in the new year.
  4. Lights – Just request the side lights to be on (light switch).  When enough lights burn out, all are replaced at the same time because they don’t have a high enough lift.
Coaching: Stellan’s hip resurfacing surgery went well.  He is now allowed to go outdoors.  Angie plans to resume coaching starting in November. Currently, we have 4 coaches approved by the City:  Stellan, Angie, Borko, and Barney.  They have independent contractor’s agreements with the BP Rec Council.  In order to teach children, you need to be fingerprinted and go through a background screening.  If you are a volunteer coach, then the fingerprinting is free.  If you charge a fee for coaching, then it costs $66. Website: The profile is there to bring people together and get to know one another.  Encourage everyone to create a profile.  Suggestion not to have a Paddle Palace resource link on every page.  Suggestion to add a link to proper stretches and exercises by Brian Bradley, a movement specialist. Motion to adjourn made by Scott Roberts, second by James Kahn.  Meeting adjourned at 8:30 p.m. Next Meeting:  November 17, 2009.
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