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Meeting Minutes: 08-17-2009

August 17th, 2009 Leave a comment Go to comments

San Diego Table Tennis Association Board Meeting August 17, 2009 7:00 pm BPAC Board Room This meeting is open to all members of the SDTTA

SDTTA Board Members Present:  Jerry Harris, Bill Cooper, Scott Roberts, Mark Adelman, James Kahn SDTTA Members Present:  Neil Smyth, Son Young Kahng Call to Order:  Jerry Harris 7:05 pm Agenda:  Provided by Jerry Harris Approval of Minutes:  No corrections noted.  Motion to approve July 21, 2009 minutes made by Bill Cooper, second by James Kahn.  Motion carried. Treasurer’s Report:
  1. Income Statement Report – YTD total income is about $15,000 and total expenses is about $15,000.
  2. Net Worth –SDTTA’s assets are now cash (about $27,000) and tables (about $18,000), for total assets of about $45,000.
  3. BPAC Hours –Anticipate SDTTA’s share of extra hours for 2009 will be $5000.
Membership Report:
  1. Membership Collections / Procedure – Logistics in place to collect dues.  Still need to place pictures of Board members on the bulletin board so people don’t doubt who the collectors are.
  2. Data base (Mark) – Database has been updated.  Mark will email it to be passed out to board members.
Fundraiser: Ron Spencer agreed to help with a fundraiser to pay for the extra hours for next year.  All funds will be fully tax-deductible with individual receipts.  BPAC requests that all funds be received within a 2 -3 week fundraising drive for logistic purposes.  All funds raised will be to buy extra hours only.  There will be different levels of donation pledges:  platinum ($500), gold ($250), silver ($100) and bronze ($50), where everyone donating silver and above will receive a 50th anniversary t-shirt.  Scott will look into the 50th anniversary t-shirts.  The fundraiser can be announced at the Gala, and the fundraiser can happen during October, before we need to make the decision regarding membership fees for 2010.  We will need a committee of about 10 people to help Ron.  If each committee member commits to pledge $100, then we can start off the temperature gauge at $1000 already.  SDTTA website can have a temperature gauge and list of contributors. Board Nominations: Board members are still approaching possible candidates to determine who might be interested. Gala:
  1. Neil S. has a head count of 91 so far, including 22 he picked up tonight.  We still need some volunteers (1) at the door from 6 to 7pm, firm but diplomatic to check in people and collect any funds, (1) to set up centerpieces from 5 to 5:30pm, and (2) to help remove trash from 9:30 to 9:45pm after the gala.  Neil and James will be present at Thurs RR with sign -up sheet and volunteer sheet for the Gala.
  2. Neil S. was reimbursed for his costs so far for the Gala, etc.:  $342.07 (invitations), $344.26 (card protectors for membership), $50.57 (posters), and $264 (stamps).
  3. So far, the gala will begin at 6pm, buffet at 6:15pm, speeches at 7:15pm, and then socialize and dance until 9:30pm.
  4. To cut costs, Neil found someone who will do the photography for free.  Marissa is $400, but she knows all the members so it might be better to have her do the photography.
  5. Patty Martinez may not be able to make the gala.  Her mother is in the hospice and not doing well, and Patty just had surgery last week.
  6. It would be nice to have a multi-media presentation of the 50 years of SDTTA.  Mark has 2  photo albums, a book that shows some history of SDTTA (History of Table Tennis), there are some Youtube videos online  (such as DJ’s NATT win this spring and of Stellan’s World championship), some news coverage in past few years, etc.   A timeline of events from 1959 to now is also a possibility.
  7. Since there will be no picnic this year, all awards should also be presented at the gala.  Some awards can include outstanding achievement, most inspirational, longest member = Bill Cooper (can tell how SDTTA started and detail some highlights), lifetime achievement = Neil Smyth (motion to present Neil with a plaque made by Bill Cooper, second by Mark Adelman, motion carried), and motion to present an award to Jerry Harris for all his leadership during the financial crisis of SDTTA made by Bill Cooper, second by Mark Adelman, motion carried.
  8. Don’t forget to announce the fundraiser for October.
  9. Email everyone encouraging them to come, to volunteer, and it’s not too late to RSVP!
  1. Stellan and Angie Bengtsson will return on September 10th.
  2. September 19, 2009 (Sat)= 50th Anniversary Gala.
  3. October = NATT Tournament.
  4. November = Club Tournament.
Equipment Report:  (Bill)  The 6 “double barriers” are working out great.  Remember to use the low barriers on edges so it’s easier to go over them to get balls.  Large barriers should not be stepped over or leaned on.  Bill was also able to order 20 large barriers (the ones no one makes anymore) through TT Pioneers in Quebec, Canada for a 35% off discounted price ($584 + SH).  In 2007, we paid $303 for 8 large barriers, so this was a great deal.  They will be placed in storage for now. Motion to adjourn made by James Kahn, second by Scott Roberts.  Meeting adjourned at 8:40p.m. Next Meeting:  September 15, 2009 (Tues).
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