San Diego Table Tennis Association

Board Meeting

March 16, 2010

7:05 PM

Balboa Park Activity Center Board Room

This meeting is open to all members of the SDTTA

Call to order by Mark.
SDTTA Board Members Present: Bill Cooper, Bill Chang, James Kahn, Borko Dragojlovic, Mark Adelman, Shelley Hardy, and Scott Roberts

SDTTA Members present (not the full meeting):   Daryl Sterling
The approval of February 16, 2010 minutes was made by Borko and seconded by Bill Cooper.
Communications not on the agenda have a limit of 3 minutes.
One of our previous members of the SDTTA board, Sungil, addressed our board to give us encouragement and show support for us as board members.  He stated a big stress factor for us as SDTTA board members is our large membership which means that we will always have people disagreeing with our voted on decisions.   He thanked us for our hard work and willingness to represent the SDTTA.  Sungil stated that he would be available to help or give advice to us in our goal to promote our SDTTA.
Treasurer’s Report:  Bill Chang passed out the Treasurer’s Report that has reconciled us through February 2010.
Bill Chang wanted to know how often the SDTTA was paying for hours to BPAC.  No one knew the answer.  Mark is going to find out for us.
Bill Chang wanted to know if the Stellans were paid for their coaching the juniors so far.  If not, then they will be paid tonight.
Bill Chang, Bill Cooper and Mark will e-mail one another when to meet and sign the forms for bank signatures.

James Kahn wanted to inform the club:

1. That a Danish National table tennis player will be here the week of April 4-8.  He will talk to Stellan about the possibility of an exhibition for our club on one of these days.
2. That Stellan offered to have a free clinic for interested members at the end of the month (?) with a limit of 25 people (which means first come, first serve).
3. James suggested that we call former members and invite back.

We have a member link on the SDTTA website now to see all our members who have and have not paid.
Mark brought up the idea of creating a newsletter to keep our members aware of the greater good the club is doing by supporting all that is happening at our club which includes how proud we are of our junior players and that we are privileged to have a World Class table tennis coach.  We want to do our part as a club to help develop future players.

Mark stated that he could put all the ideas put forth by SDTTA board and members.  This included:

Coming Events

Membership

Training

League tournament coming up

National Danish Table Tennis Player coming in April

Prorated Dues
Action Items:

1. League Play.  James Kahn will post a sign- up sheet for members to play in the league.
2. Tournaments:  The tournament scheduled in April was taken off the calendar.  Mark scheduled a San Diego Table Tennis Tournament for a date in August with BPAC.  We will host a one day (Saturday) SDTTA tournament.  The city parks and recreation will help us with this tournament.  The Tournament Committee is Phil and Sungil.

Bill Cooper spoke with NATTA spokesperson Allen Williams who said that they had problems with Michelle Garcia the representative for BPAC which could not be resolved.   Allen felt that they were lied to.   Mark stated that he spoke to Andy from BPAC and was told another side to what went down.   NATTA pulled out and will not host another tournament here.
Scott brought a sample copy of an ad to advertise for the SDTTA tournament in August.
There is a need for a meeting to determine goal and the cost for this tournament with the tournament committee.

1. Membership Renewal Report:  Borko stated that we had 156 members.  Any board member can now sign up a new member on the website.  Mark suggested that we as board members introduce ourselves to a player we don’t know and if they’re not a paid member to give them the two options.

Equipment report by Bill Cooper:  There are three new tables still in their boxes.  Two tables for loaned out to a Senior Center under Stellan’s name.  We have a total of 25 tables.  No change in equipment.  Mark brought up the broken knobs on the nets are sharp and can hurt us.  These nets need to be put on the desk in the table tennis storage room for repair.  Daryl stated that we are two nets short.  Bill Cooper said we have them.
Executive Director’s Report:  James Kahn gave his report earlier with upcoming happenings.
Webmaster’s Report:  Everything going as planned.  Discussed putting newsletter on website with Daryl and for the Secretary to send the minutes to Mark and he’ll forward the newsletter back to Daryl.
The next meeting of the SDTTA board will be April 20.

Bill Cooper made a motion to adjourn and it was seconded by James.

Respectfully Submitted,
Shelley Hardy, SDTTA Secretary

San Diego Table Tennis Association

Board Meeting

February 16, 2010

7:00 PM

Balboa Park Activity Center Board Room

This meeting is open to all members of the SDTTA

Call to order was made by Mark Adelman and seconded by Shelley Hardy.
SDTTA Board Members Present:  Bill Chang, Bill Cooper, Mark Adelman, Scott Roberts, James Caan, Borko Dragojlovic, and Shelley Hardy
SDTTA Members present (not the full meeting): Angie Bengtsson and Daryl Sterling
The approval of January 19, 2010 minutes was made by Bill Cooper and approved by Scott Roberts.
Communications not on the agenda have a limit of 3 minutes.
Treasurer’s Report: A correction from the last minutes stating that the SDTTA account was transferred is incorrect.  As of this meeting the transfer from of the SDTTA account at Union Bank has not been transferred to Wells Fargo yet.  The amount in the SDTTA’s account can be viewed on our website.
Action Items:

1. The winner’s names of our SDTTA tournament have been put on the plaque which can be seen on the SDTTA board at the Balboa Park Activity Center.
2. Update on Pro Pay Electronic Device to process memberships was reviewed.  To operate, press the button on top of device and the light will turn green.   Then, with a credit card strip facing left pass it through the machine.  When the device blinks twice the card is read.  Inside our cabinet we can find the form to fill the information for Mark to input the data. The cost for pro pay is $110/year, a charge of.035%/gross transaction plus a .35 fee is added.
3. A discussion followed with Bill Chang suggesting that next year that everyone does it online.  To have a timely sign up by members, it was suggested as an incentive would be a lottery with the winner getting a free membership.
4. Changes needed for League Play.  Mark discussed with Misha about not charging for League Play.  The all of the board agreed that participants need to commit to the team and come every time or make the time up.  One incentive is to return the $20 fee if a player completes league night 100% which includes the player to make up if ill. James made the motion to return fee and Bill Cooper seconded it.  Due to BPAC being closed, league play has been changed to April 30.  Mark made the motion to have league play starting April 30 and it was seconded.
5. Tournaments:  The NATTA has moved their tournament to another place.  The BPAC still has the dates April 24 and 25 reserved for a table tennis tournament under SDTTA.  We will be charged for those days so a decision needs to be made quickly if we want to host a tournament.  Bill Cooper is going to look into the matter to see what and who can help with a tournament.
6. Membership Renewal Report:  Daryl needs to input a few more members to complete the report.  Mark said that he was available to input new member data when necessary.

Discuss Round Robin Options:  There was some discussion on trying a couple of ways to spice up Thursday nights tournaments such as having a handicap night.  The board wants input from Phil who has done an excellent job with the most participated tournament event at our club.

Equipment report by Bill Cooper: Our equipment is in good standing.  There is a big list for people who want to buy our available for sale tables.  There is a hold on these tables pending on loaning our tables to satellite places.  Bill is looking into putting the nets in boxes to protect them and not attach them to the folded tables where they get broken.
Executive Director’s Report: James Caan wanted to know what his role/report as director entailed.  Bill Cooper read the by- laws explaining his role. When we have a tournament, James will check on company sponsorships.
Coaching:  The StellanAngie Agreement. The club has been subsidizing the coaching done by Stellan and Angie in the amount of $350 monthly for coaching our juniors who are paid members.   We also pay for their room at the tournaments for which they submit a receipt to the treasurer.  Bill Cooper made a motion to continue subsidizing Stellan and Angie for coaching the juniors and paying for their hotel room at tournaments.  It was seconded by Scott Roberts.  We owe them for the month of January and February 2010.  The treasurer will be issuing a check to them for those months.
Webmaster’s Report:  Daryl reported that there are only 5 or 6 people left to input.  We are able to pull up on website list of members who have and have not paid.
Mark made a motion to send a bouquet of flowers to Jerry Harris and his family for the loss of his mother for the amount of $100 or less and it was seconded by Scott.
The next meeting of the SDTTA board will be March 21, 2010.
James made a motion to adjourn and it was seconded by Bill at 8:45
Respectfully Submitted,
Shelley Hardy