Board Meeting, 2012

February 21, 2012

7:05 PM

Balboa Park Activity Center Board Room

This meeting is open to all members of the SDTTA.

Action Items:

1. Treasurer’s Report:  Bill Chang passed out the Treasurer’s Report that has reconciled us through January 31, 2012.
2. Webmaster Report – Daryl Sterling:  Daryl would like all concerns regarding website to be emailed to him.
3. Peewee / Jr Report / Angie – Brana – Earl:  Earl is on the board so he has volunteered to be the go between for communications to Stell/Angie coaching group.  The discussion regarding Jr team will be tabled until the next board meeting.
4. Equipment/Executive Director’s report:  Borko stated that players are breaking the nets at a rapid  rate.  He needs help with care of equipment and James will be working with him. It was suggested to protect the net assembly by keeping the assembly in the metal cabinet and then taken to the tables.  This action will be put on the SDTTA website with a sign posted for members to obtain the nets.  Ron and Shelley will meet to clean the metal cabinet out making space for the nets.
5. Membership report – Borko:  Not available.  Borko will contact Mark Adelman to get the website to order membership covers.

Old Business:

1. Tournament Update:  Earl has come up with Columbus Day weekend October 6 – 7th to have the Neal Smythe Memorial Tournament.  Earl consulted with Sungil and Angie about having a Giant round robin on Saturday limiting it to 60 people then having a small regular tournament on Sunday.   The fee for Saturday’s round robin would be $45.
2. Membership Enforcement – Everyone’s Duty – Thursday night is a good night for membership collection.  Phil can print a current membership on Thursday night round robin.  Board members can go to players that night and get them signed up during play.  Borko has been volunteering his time Thursday night to collect daily play fees and taking new membership fees.

New issues:

1 Tournament request from Anthony LaChica who represents San Diego fire fighters who want to have a small table tennis tournament at our facility.  The request has been approved by the San Diego Table Tennis Board Members.

2 SDTTA sign up for membership to USTTA.  USTTA gives our club a 15% discount when we send our members forms to join and be a member of USTTA.  The fee to join is now $49.  SDTTA voted to pass this discount to the members who want to join USTTA.  The cost to each SDTTA member is $42 and the member will pay to a SDTTA board member with the form that amount.

3. No sitting on tables enforcement:  The SDTTA board members want to enforce that no one should be sitting on the tables for any reason.

4. Sample barriers and table from HiQua TT.  Ron spoke to a sales representative of HiQua who has tables and barriers that our club may want to check for future needs and quality.  The rep has not gotten back to Ron.  Ron will email the board about getting sample barriers which can have the SDTTA name on them.

James made a motion to adjourn and it was seconded by Borko.

The next meeting is March 13, 2012.

Respectfully Submitted,

Shelley Hardy, SDTTA Secretary

Board Meeting, 2012

January 10, 2012

7:05 PM

Balboa Park Activity Center Board Room

This meeting is open to all members of the SDTTA

Call to order by James.

SDTTA Board Members Present:    Bill Chang, James Kahn, Borko Dragojlovic, Shelley Hardy, Earl Alto and Shariq Ansari
SDTTA Members not  present:  Ron Spencer

The approval of December 13, 2011 minutes was made by James and seconded by Borko.

Communications not on the agenda have a limit of 3 minutes.

Treasurer’s Report:  Bill Chang passed out the Treasurer’s Report that has reconciled us through December 31, 2011.  Bill wrote a check for the 2012 monthly SDTTA Board Meetings to BPAC.  One more Board Member was needed to be on the checking account and Shelley volunteered.

SDTTA Board Member Positions were voted on unanimously by the board members present.
Chairman of the Board – Ron Spencer
Vice Chairman- James Kahn
Member Relations Director – Borko Dragojlovic
Executive Director – Shariq Ansari
Secretary – Shelley Hardy
Treasurer – Bill Chang
Public Relations Director – Earl Alto
Action Items:

1. Earl came up with three possible dates to have the Smythe Memorial tournament take place which are Labor Day Weekend, Columbus Day or Veteran’s Day weekend.  He will be presenting the board with more information at the next board meeting.
2. 2012 SDTTA Membership Drive:  Recommendations were made by the board to put up a sign that membership is due and a $5 daily fee applies after February 1st   with members displaying their new membership  stamps visibly while playing and having this also posted on the website.
3. Shelley volunteered to look for a sign/stand to put out for all players to read about membership and fees.
4. Members of the board will get together to learn how to post the members who have paid this next Fri at 6 pm here at the activity center.

New Business:  There is a newly purchased table that is broken.  James, Borko and Earl volunteered to check over the table to see if it can be repaired.

The next meeting of the SDTTA board will be February 14, 2012.

James made a motion to adjourn and it was seconded by Bill.

Respectfully Submitted,

Shelley Hardy, SDTTA Secretary

Board Meeting, 2011

December 13, 2011

Balboa Park Activity Center Board Room

This meeting is open to all members of the SDTTA.

Current Items:

Congratulations to the newly elected board members for the years 2012 & 21013.  Bill Chang, Shelley Hardy, Borko and Shariq Ansari were elected.  It was decided to vote on positions at January’s meeting.

New Business:
Ron invited SDTTA members who have experience with running tournaments to give input on hosting a 3 to 4 star Neil Smythe Memorial Tournament.  The intention is to host this tournament annually.  Sungil explained that we can explore different avenues to center the tournament around such as:  a national champion invitational, honoring veterans, or a charity event.

The tournament committee needed to support Earl volunteered are:

Angie Bengston

Mark Adelman – help

Phil Van der phil – help

Emilion – promotion

Ron Spencer-sponsorship

Cameron

All SDTTA members are invited to help and are needed to help make this tournament a success.

1. Equipment/membership report:  Borko stated that the current membership is around 300.
2. Webmaster Report/Daryl Sterling:  no report
3. Pewee/Jr Report/Angie- Brana-Earl.  No report.
4. Executive Director’s report:  No report.

Respectfully Submitted,
Shelley Hardy, SDTTA Secretary

Board Meeting, 2011

November 8, 2011

Balboa Park Activity Center Board Room

This meeting is open to all members of the SDTTA.

Call to order by Ron at 7:15 pm.

SDTTA Board Members Present:     Mark, James, Borko, Ron Spencer, Bill, and Shelley
SDTTA Member Present:  Mickey and Earl Alto
SDTTA Board Member minutes for the month of September and October, 2011 were passed.  The motion to pass was made by Borko and seconded by James.

Communications not on the agenda have a limit of 3 minutes.

Current Items:

1. Jock sent an email out to all board members that due to family and work issues that he needed to resign from the SDTTA board.  The first topic of the evening began with Shelley nominating Earl Alto to take his place and finish his term (which is through 2012).  The motion to approve was made by Mark and seconded by James.  The vote was unanimous among the board members.  The board welcomed Earl and thanked him for taking Jock’s place.
2. Treasurer’s Report:  Bill passed out the treasurer’s report which is reconciled through October 31, 2011.  Bill has purchased the 2012 membership stickers and will pass them out to the board members.
3. Equipment/membership report:  Borko stated that the current membership is at 298 and he will be adding two more persons. Membership drive for 2012 will start in December with the same fees as last year.  Borko has purchased six more tables for the club.  The board has decided not to purchase any more new Butterfly tables as there is a concern about how well these tables will hold up.  The board has decided that we will not be selling the green tables until we have found the quality of tables needed for our club.
4. Webmaster Report/Daryl Sterling:  no report
5. Pewee/Jr Report/Angie- Brana-Earl.  No report.
6. Executive Director’s report:  No report.

Old Business:  

1. Picnic expenses.  Ron reminded members to turn in their receipts to be reimbursed for the purchases made for the picnic and give these to Mark.
2. Election preparations:  The board discussed who will be running for the 4 open positions.  Christian Lillieroos submitted his name for the election.  Shariq Ansari introduced himself as running for the upcoming election.

New Business:

1. Thursday night tournament issues.  A formal complaint has been issued in writing regarding conduct of a member and people standing in the play area while the players are playing their match.  These issues were discussed and submitted for review.  The board members will investigate these complaints.
2. Neil Smythe’s passing:  The SDTTA sent flowers to his memorial service.  Borko made a motion to honor Neil with calling our Thursday night round robin tournament the Neil Smythe Round Robin Tournament.  The motions was seconded by Mark and passed by the board unanimously.   Mark made a motion that our next SDTTA tournament be called the Neil Smythe Memorial Tournament.  The motion was seconded by Borko and passed by the board unanimously.
3. Earl Alto volunteered to run the Neil Smythe Memorial Tournament.  He will present to us his committee of members who will help with this tournament which we will be discussing at the next Board Meeting.

The next meeting is December 13, 2011.

The motion to adjourn the meeting was made by Mark and seconded by James.

Respectfully Submitted,
Shelley Hardy, SDTTA Secretary