This meeting is open to all members of the SDTTA.

Call to order by Ron at 7:10 pm.

SDTTA Board Members Present:     Mark, James, Borko, Ron Spencer, Jock
SDTTA Board Member Absent:  Bill Chang, Jock and Shelley (took minutes by cell phone)

SDTTA Board Member minutes were not presented and will need to be passed at the November Board Meeting.

Communications not on the agenda have a limit of 3 minutes.

Due to lack of board members present a less formal board meeting to cover current issues was held.

Current Items:

1. Equipment report:  Borko stated that an interested party wants to purchase 5 tables.  The club does not want to leave the club with less than 25 tables.  It was decided by the board to sell the 2 unassembled tables for $600 and order from Butterfly at a good price 4 – 6 tables. Then when these tables come in sell the interested party 3 used tables at $500 per table.
2. Treasurer’s Report: Will be sent to board members by email.
3. The November team tournament was cancelled due to lack of response stated by Mustafa.  The $4000 paid to the City Treasurer will be used as a credit for future tournaments.  Ron will speak with Michelle (BPAC’s director) to clarify what part is city and what part is BPAC money to credit our SDTTA.
4. 2012 Board Nominations:  November 27, 2012 is the deadline for SDTTA members desire to enter the election for board member.
5. SDTTA Picnic:  Ron will go to Costco to purchase necessary paper good, plastic ware, ice and sodas.  Shelley will bring ice and bottled water.
6. Future SDTTA tournaments:  It was suggested to Ron by Bill that our future tournaments should be held on the weekend preceding holiday on a Monday.  The next holiday is President’s Day in February.  It was suggested that the board members discuss this possibility of sponsoring a tournament at the picnic.

The motion was made to adjourn by Mark and seconded by Borko…

The next meeting is November 8, 2011.

Respectfully Submitted,
Shelley Hardy, SDTTA Secretary

This meeting is open to all members of the SDTTA.Call to order by Ron at 7:20 pm.SDTTA Board Members Present:     Mark, James, Borko, Ron Spencer, Jock and Shelley
SDTTA Board Member Absent:  Bill Chang
SDTTA Member Present:  Mustafa

SDTTA Board Member minutes for August were passed.  The motion to approve was made by Mark and seconded by Jock.

Communications not on the agenda have a limit of 3 minutes.

Action Items:

1. Webmaster Report:  Daryl playing in tournaments internationally.
2. Treasurer’s Report: Bill sent treasurer’s report by email to all board members and it was reconciled through August 31, 2011.
3. Equipment and membership report:  The discussion regarding Butterfly tables donated for the team tournament in November is no longer valid since the tournament was cancelled.
4. Executive Director’s report:  No report.  James brought up his concern about our status with the city and the future budget cuts.  We still don’t know how it will financially affect our association financially and we need to wait for major purchase decisions until the city decides what cuts will be made.
5. Peewee/Jr Report.  No report.  The SDTTA board would like Angie or Stellan to give us a short report regarding progress of the peewee and Jr program periodically (recognize most improved and future tournament playing).
6. Old Business:

1. SDTTA Picnic date was changed to October 15.
2. Check to BPAC and city:  A check was to the city for the amount of $3,733.50.
3. Membership supplies:  Mark stated that the supplies came.  Borko was reimbursed for the $79.90 practice balls used in the senior training sessions on Saturdays.

7. New Business:
1. Borko will check by-laws to see when to start the board elections for 20012.  Four board member positions will be open for the 2012 year.
2. The board discussed the need for a printed statement posted at the club stating that tables need to be put  away when players  are finished playing and no one wants their table especially 30 minutes prior to closing time.  Shelley volunteered to print the statement.

 

The motion was made to adjourn by Shelley and seconded by James.

The next meeting is October 11, 2011.

Respectfully Submitted,

Shelley Hardy, SDTTA Secretary

San Diego Table Tennis Association

Board Meeting, 2010

August 9, 2011

Balboa Park Activity Center Board Room

This meeting is open to all members of the SDTTA.

Call to order by Ron at 7:05 pm.

SDTTA Board Members Present:     Mark, James, Borko, Ron Spencer, Bill, Jock and Shelley
SDTTA Member: Christian Lillieroos

SDTTA Board Member minutes for July were passed.  The motion to approve was made by Mark and seconded by Borko.

Communications not on the agenda have a limit of 3 minutes.

The topic of table tennis coaching was brought up to the SDTTA board.  It was stated that some members are coaching for a fee.  The BPAC rule is that paid coaches need to be registered with the city.  These members need to know that no paid coaching should be done until they these required parameters are met.

Action Items:

1. SDTTA Picnic:  The picnic scheduled for 8/13 has been rescheduled to Sept 17th, Sat from 12 – 3 pm.  Ron will contact Daryl to make these changes on our website and see about setting up a place where members can sign up and what dish they will bring to share for the potluck.   Ron will change the date with BPAC director, Michelle.
2. Treasurer’s Report:  Bill passed out the treasurer’s report that is reconciled through July 31, 2011 and is posted on our equipment room board.  One sold table ($500) is included in the treasurer’s report and two more sold tables ($1,000) will be reported on next month’s report.
3. Equipment and membership report:  We have around 250 members at this time.    Borko has started a free senior coaching class held on Saturday from 12 – 2 pm which promotes table tennis for new players and membership.   Thank you Borko.  The SDTTA will purchase practice balls for this training.   Mark made a motion to change junior membership fees for 2011 effective July 12 from $30 to $15.  It was seconded by Jock.  The motion was passed 6 to 1.  Shelley felt that the fee should have been $20.
4. Executive Director’s report:  No report.
5. Peewee/Jr Report.  No report.
6. New Business:
1. Christian Lillieroos went to the BPAC meeting in August.  The next BPAC meeting is October 5th at 6 pm and held in BPAC meeting room.  He stated that there were 3 SDTTA members present and around 15 people were present.  His observations were as follows:

1. The open volley ball league tournament charged an admittance fee and recommended to SDTTA that we could also charge at our SDTTA sponsored tournaments as a source of revenue for our club.
2. BPAC was satisfied with the $575 our club paid for profits.
3. When asking BPAC about using 1/3 of the center for activities outside of SDTTA’s paid hours, Christian was told that is was a staffing issue which included paying staff for their time and it may included overtime pay.
4. The fact that SDTTA splits the activity space 50/50 with Badminton while we only use 1/3 of the space was brought up and that our club needs to investigate and make what changes we can to make it equal and or fair.

2. SDTTA has reserved the activity center for a tournament which will be held in October.  Mustafa contacted Ron and wants to know what size tournament we should have.  The board discussed that a 3 star tournament would be a good place to start.  Mustafa will be invited to come back with a subcommittee to keep us informed at our next board meeting.

The motion was made to adjourn by Mark and seconded by James.

The next meeting is September 13, 2011.

Respectfully Submitted,

Shelley Hardy, SDTTA Secretary